Brother HL 2040R User Manual

							Brother Laser Printer
HL-2030
HL-2040
 HL-2070N
Users Guide
Version 5
EN-US_Eur
For visually-impaired users
You can read this User’s Guide with Screen Reader ‘text-to-speech’ 
software.
You must set up the hardware and install the driver before you can use the printer.
Please use the Quick Setup Guide to set up the printer. You can find a printed copy in the box.
Please read this User’s Guide thoroughly before you use the printer. Keep the CD-ROM in a 
convenient place so you can use it quickly if you need to. You can also read the User’s Guide with 
HTML format by visiting our web site at http://solutions.brother.com
 or accessing it from the CD-ROM 
directly.
Please visit our web site at http://solutions.brother.com
 where you can get answers to Frequently 
Asked Questions (FAQs), Product Support and Technical Questions, and the latest Driver Updates 
and Utilities.
 
						

							I
Laser printer
HL-2000 series
Users Guide
Safety precautions
We use the following icons throughout this User’s Guide:
Warnings tell you what to do to prevent possible personal injury.
Electrical Hazard icons alert you to a possible electrical shock.
Hot Surface icons warn you not to touch machine parts that are hot.
Cautions specify procedures you must follow or avoid to prevent possible damage to the printer or other 
objects.
Improper Setup icons alert you to devices and operations that are not compatible with the printer.
Notes tell you how you should respond to a situation that may arise or give tips about how the current 
operation works with other features.
 
						

							II
To use the printer safely
There are high voltage electrodes inside the 
printer. Before you clean the inside of the 
printer, make sure you have turned off the 
power switch and unplugged the printer from 
the AC power outlet.
Do not handle the plug with wet hands. Doing 
this might cause an electrical shock.
After you have just used the printer, some 
internal parts of the printer are extremely hot. 
When you open the front or back cover of the 
printer, never touch the shaded parts shown in 
the illustration.
The fuser unit is marked a caution label. 
Please do not remove or damage the label.
Do not use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to 
ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the toner dust with 
a dry, lint-free cloth and dispose of it according to local regulations.
DO not use flammable substances near the printer. Doing this might cause a fire or electrical shock.
CAUTION
Cleaning the outside of the printer:
■Make sure you have turned off the power switch and unplugged the printer from the AC power outlet.
■Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the outside 
surface of the printer.
■Do not use cleaning materials that contain ammonia.
Inside the printer
(Front View)Open the back cover
(Back View)
 
						

							III
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd. 
Apple, the Apple Logo, Macintosh and TrueType are registered trademarks of Apple Computer, Inc in the 
United States and other countries.
Epson is a registered trademark and FX-80 and FX-850 are trademarks of Seiko Epson Corporation.
Hewlett Packard is a registered trademark and HP LaserJet 6P, 6L, 5P, 5L, 4, 4L 4P, III, IIIP, II, and IIP are 
trademarks of Hewlett-Packard Company.
IBM, IBM PC, and Proprinter are registered trademarks of International Business Machines Corporation.
Microsoft, MS-DOS, Windows and Windows NT are registered trademarks of Microsoft Corporation in the 
U.S. and other countries.
Citrix and MetaFrame are registered trademarks of Citrix Systems, Inc. in the United State.
All other terms and brand and product names mentioned in this User’s Guide are registered trademarks of 
their respective companies. 
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the 
latest product’s descriptions and specifications. 
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained 
herein and shall not be responsible for any damages (including consequential) caused by reliance on the 
materials presented, including but not limited to typographical and other errors relating to the publication.
©2004 Brother Industries Ltd. 
Shipment of the Printer
If for any reason you must ship your Printer, carefully package the Printer to avoid any damage during transit. 
We recommend that you save and use the original packaging. The Printer should also be adequately insured 
with the carrier.
 
						

							IV
Table of Contents
1About this printer  ......................................................................................................1-1
What is in the box? ............................................................................................................................ 1-1
Interface cable ............................................................................................................................. 1-1
Front view .................................................................................................................................... 1-2
Back view .................................................................................................................................... 1-2
Positioning the printer ........................................................................................................................ 1-3
Power supply ............................................................................................................................... 1-3
Environment ................................................................................................................................ 1-3
What kind of paper can I use? ........................................................................................................... 1-4
Type and size of paper ................................................................................................................ 1-4
Recommended paper .................................................................................................................. 1-5
Printable area .............................................................................................................................. 1-6
Portrait ..................................................................................................................................... 1-6
Landscape ............................................................................................................................... 1-6
Printing methods ................................................................................................................................ 1-7
Printing on plain paper, bond paper and transparencies ............................................................. 1-7
Printing on plain paper, bond paper or transparencies from the paper tray ............................ 1-7
Printing on plain paper, bond paper or transparencies from the manual feed slot ................ 1-10
Printing on thick paper, labels and envelopes ........................................................................... 1-13
Printing on thick paper, labels and envelopes from the manual feed slot ............................. 1-13
Types of envelopes to avoid .................................................................................................. 1-16
Duplex Printing ................................................................................................................................ 1-17
Guidelines for printing on both sides of the paper ..................................................................... 1-17
Printing on both sides of the paper (manual duplex printing) .................................................... 1-17
Manual duplex printing from the paper tray ........................................................................... 1-17
Manual duplex printing from the manual feed slot ................................................................. 1-18
Paper orientation for manual duplex printing ......................................................................... 1-19
2Driver and software  ...................................................................................................2-1
Printer driver ...................................................................................................................................... 2-1
For Windows®.............................................................................................................................. 2-3
Features in the printer driver ................................................................................................... 2-3
For Macintosh
®.......................................................................................................................... 2-12
Uninstalling the printer driver ..................................................................................................... 2-14
Printer driver for Windows
®................................................................................................... 2-14
Brother Laser driver for Macintosh®...................................................................................... 2-15
Software .......................................................................................................................................... 2-16
Software for Networks ............................................................................................................... 2-16
BRAdmin Professional...........................................................................................................2-16
Driver Deployment Wizard..................................................................................................... 2-16
Network Print Software ..........................................................................................................2-16
Web BRAdmin ....................................................................................................................... 2-16
Automatic Emulation Selection ..................................................................................................2-17
Remote Printer Console ............................................................................................................ 2-17
How to use and install the Remote Printer Console software ............................................... 2-17
 
						

							V
3Control panel  .............................................................................................................3-1
Service call indications ...................................................................................................................... 3-5
Control panel button (Go button) ....................................................................................................... 3-7
Print a test page .......................................................................................................................... 3-8
Using control panel button ....................................................................................................... 3-8
Using the printer driver ............................................................................................................ 3-8
Print a Printer Settings page........................................................................................................ 3-9
Using the control panel button .................................................................................................3-9
Using the printer driver ............................................................................................................ 3-9
Print Fonts (For HL-2070N) ....................................................................................................... 3-10
Using the control panel button ............................................................................................... 3-10
Using the printer driver .......................................................................................................... 3-10
Network factory default setting (For HL-2070N) ........................................................................ 3-11
Network factory default setting with APIPA protocol disabled (For HL-2070N) ......................... 3-11
4Options .......................................................................................................................4-1
Wireless print server (NC-2200w)...................................................................................................... 4-1
Print server (NC-2100p) (For HL-2040) ............................................................................................. 4-2
5Routine maintenance  ................................................................................................5-1
Replacing the consumable items ....................................................................................................... 5-1
Toner cartridge ............................................................................................................................ 5-2
Toner Low message ................................................................................................................ 5-2
Toner Life End message .........................................................................................................5-3
Replacing the toner cartridge ..................................................................................................5-3
Drum unit ..................................................................................................................................... 5-7
Change Drum message........................................................................................................... 5-7
Replacing the drum unit........................................................................................................... 5-8
Cleaning .......................................................................................................................................... 5-11
Cleaning the outside of the printer.............................................................................................5-11
Cleaning the inside of the printer ............................................................................................... 5-12
Cleaning the corona wire ........................................................................................................... 5-14
6Troubleshooting ........................................................................................................6-1
Identifying your problem .................................................................................................................... 6-1
Error messages in the Status Monitor ............................................................................................... 6-2
Error message printout ...................................................................................................................... 6-3
Paper handling .................................................................................................................................. 6-4
Paper jams and how to clear them .................................................................................................... 6-5
Other problems ................................................................................................................................ 6-10
For Macintosh
® with USB .......................................................................................................... 6-10
Improving the print quality ......................................................................................................... 6-10
Solving print problems ..................................................................................................................... 6-15
 
						

							VI
AAppendix ................................................................................................................... A-1
Printer specifications.......................................................................................................................... A-1
Symbol and character sets (For HL-2070N) ...................................................................................... A-9
How to use the Web browser ......................................................................................................A-9
How to use the Remote Printer Console ..................................................................................... A-9
For Windows
®.......................................................................................................................... A-9
For Macintosh®........................................................................................................................ A-9
Symbol and character sets list..................................................................................................... A-9
OCR symbol sets..................................................................................................................... A-9
HP LaserJet mode ................................................................................................................. A-10
IBM mode .............................................................................................................................. A-11
Epson mode .......................................................................................................................... A-11
BAppendix (For Europe and Other Countries)  ......................................................... B-1
Brother Numbers ............................................................................................................................... B-1
Important information: Regulations .................................................................................................... B-2
Radio interference (220 to 240 volt model only) .......................................................................... B-2
IEC 60825-1 specification (220 to 240 volt model only) .............................................................. B-3
IMPORTANT - For Your Safety ......................................................................................................... B-4
CAppendix (For USA and Canada)  ............................................................................ C-1
Brother Numbers ............................................................................................................................... C-1
Register your product .................................................................................................................. C-1
Frequently asked questions (FAQs) ............................................................................................ C-1
Customer Service ........................................................................................................................ C-1
Service center locator (USA only) ...............................................................................................C-2
Service center locations (Canada only) ....................................................................................... C-2
Brother fax back system (USA only)............................................................................................ C-2
Important information: Regulations .................................................................................................... C-3
Federal Communications Commission (FCC) Declaration of Conformity (For USA) .................. C-3
Industry Canada Compliance Statement (For Canada) .............................................................. C-3
Laser Notices ..................................................................................................................................... C-4
Laser Safety (100 to 120 volt model only) ................................................................................... C-4
FDA Regulations (100 to 120 volt model only) ............................................................................ C-4
IMPORTANT - For Your Safety ......................................................................................................... C-5
IIndex ............................................................................................................................I-1
 
						

							1
1 - 1
1About this printer
What is in the box?
When you unpack the printer, check that you have all of the following parts.
1Printer
2Drum unit and toner cartridge 
assembly
3Quick Setup Guide
4CD-ROM
5AC power cord
Parts may vary from one country to 
another.
Note
The AC power cord may be slightly different than the one in the illustration above, depending on which 
country you bought the printer in.
Interface cable
The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the interface 
you intend to use (USB, Parallel or Network).
■USB cable
Do not use a USB interface cable that is longer than 6 feet (2.0 meters).
Do not connect the USB cable to a non-powered hub or a Mac
® keyboard.
When you use a USB cable, make sure you connect it to the USB connector of your PC.
USB is not supported under Windows
® 95 or Windows NT®4.0.
■Parallel interface (For HL-2040 and HL-2070N)
Do not use a Parallel interface cable that is longer than 6 feet (2.0 meters).
Use a shielded interface cable that is IEEE 1284-compliant.
■Network cable (For HL-2070N)
Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast 
Ethernet Network.
1
2
3 4
5
 
						

							About this printer
1 - 2
1
Front view
1Face-down Output Tray Support 
Flap (Support Flap)
2Control Panel
3Manual Feed slot
4Manual Feed Paper Guides
5Paper Tray
6Power Switch
7Front Cover
8Face-down Output Tray
Back view
1Back Cover
2AC Power Connector
310/100BASE-TX Port (HL-2070N) 
4Parallel Interface Connector 
(HL-2040 and HL-2070N) 
5Side Cover
6LED (Light-emitting Diode) 
(HL-2070N) 
7USB Interface Connector
The printer illustration is based on 
HL-2070N.
1
2
3
4
567 8
1
2
3
4 5 7
6
 
						

							About this printer
1 - 3
1
Positioning the printer
Please read the following before you use the printer. 
Power supply
Use the printer within the recommended power range.
Power source: USA and Canada: AC 110 to 120 V, 50/60 Hz
Europe and Australia: AC 220 to 240 V, 50/60 Hz
The power cord, including extensions, should not be longer than 5 meters (16.5 feet).
Do not share the same power circuit with other high-power appliances, such as an air conditioner, copier, 
shredder and so on. If you cannot avoid using the printer with these appliances, we recommend that you use 
a voltage transformer or a high-frequency noise filter. 
Use a voltage regulator if the power source is not stable. 
Environment
■You should setup the printer near a power outlet that you can easily reach, so that it can be easily 
unplugged from the power outlet if there is an emergency.
■Only use the printer within the following ranges of temperature and humidity:
Temperature: 10 °C to 32.5 °C (50 °F to 90.5 °F)
Humidity: 20% to 80% (without condensation)
■You should use the printer in a well-ventilated room.
■Put the printer on a flat, horizontal surface. 
■Keep the printer clean. Do not put the printer in a dusty place. 
■Do not put the printer where the ventilation hole of the printer is blocked. Keep a gap of approximately 100 
mm (4 in.) between the ventilation hole and the wall.
■Do not put the printer in direct sunlight. If you have to put it near a window, use a blind or a heavy curtain 
to protect the printer from direct sunlight. 
■Do not put the printer near devices that contain magnets or generate magnetic fields.
■Do not subject the printer to strong physical shocks or vibrations. 
■Do not expose the printer to open flames, salty or corrosive gasses. 
■Do not put objects on top of the printer. 
■Do not put the printer near an air conditioner.
■Keep the printer horizontal when you carry it.