Brother Fax 4750e 5750e User Guide
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15 - 3 HOW TO SCAN USING WINDOWS® ZleMFC-US-FAX-4750e/5750e- Settings in the Scanner Window Image Resolution Resolution: Select the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. Gray Scale Gray Scale: Set the image Type to Black & White for text or line art. For photographic images, set the image type to Gray (Error Diffusion) or True Gray. Gray (Error Diffusion) is used for documents that contain photographic images or graphics. (Error Diffusion is a method for creating simulated gray images by placing black dots in a specific matrix instead of true gray dots.) 256 True Gray mode is used for documents containing photographic images or graphics. This mode requires the most memory and longest transfer time. Brightness Brightness: Adjusting the brightness settings to obtain the best image. The Brother Multi-Function Link® Pro offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting. You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image. You can also type a value in the box to set the settings. If the scanned image is too light, set a lower brightness value and scan the document again. If the image is too dark, set a higher brightness value and scan the document again. Contrast The contrast setting is adjustable only when you have selected one of the gray scale settings, but it is not available when Black & White is selected as the gray Scale. Increasing the contrast level (by dragging the slidebar to the right) emphasizes dark and light areas of the Image, while decreasing the contrast level (by dragging the slidebar to the left) ravels more detail in gray areas. Instead of using the slidebar, you can type a value in the box to set the contrast. When the setting is True Gray, 200 × 100 dpi and 200 × 400 dpi is not available.
HOW TO SCAN USING WINDOWS® 15 - 4 ZleMFC-US-FAX-4750e/5750e- Custom Size Set the Size to one of the following: •Letter (8 1/2 × 11 in.) •A4 (210 × 297 mm.) •Legal (8 1/2 × 14 in.) •A5 (148 × 210 mm.) •B5 (182 × 257 mm.) •Executive (7 1/4 × 10 1/2 in.) •Business Card (60 × 90 mm.) •Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in.) After you select a custom size, you can adjust the scanning area further by using the left mouse button to drag the dotted outline of the scanning area. This is required when you want to crop an image when scanning. Business Card Size To scan business cards, select the Business Card (60 × 90 mm.) size setting and place the business card at the top center of a carrier sheet. When scanning photographs or other images for use in a word processor or other graphics application, you should try different settings for the contrast, mode and resolution to see which settings best suit your needs. Carrier sheets are available from your Dealer.
15 - 5 HOW TO SCAN USING WINDOWS® ZleMFC-US-FAX-4750e/5750e- For FAX-5750e: Scanning and Using ScanSoft™ PaperPort® and TextBridge® OCR ScanSoft™ Paper Port® for Brother is a document management application. You will use PaperPort® to view incoming faxes and scanned documents. PaperPort® has a sophisticated, yet easy-to-use, filing system that will help you organize your documents. It allows you to combine or “stack” documents of different formats for printing, faxing or filing. PaperPort ® can be accessed through the PaperPort® program group. See On-Line Documentation for Multi-Function Link® Pro on the CD-ROM. The complete ScanSoft ™ PaperPort® Owner’s Manual, including ScanSoft™ TextBridge® OCR, is in the On-Line Documentation on the CD-ROM. This chapter is only an introduction to the basic operations. When you install Multi-Function Link ® Pro, ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge® OCR are installed with it automatically. ScanSoft Paper Port and TextBridge is not available for FAX-4750e.
HOW TO SCAN USING WINDOWS® 15 - 6 ZleMFC-US-FAX-4750e/5750e- Viewing Items in PaperPort® PaperPort® provides several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item in a Desktop or folder. Items in the selected folder appear on the PaperPort ® Desktop. You can see PaperPort® items (MAX files) and non-PaperPort® items (files created using other applications). Non-PaperPort ® items include an icon that indicates the application that was used to create the item; a non-PaperPort® item is represented by a small rectangular thumbnail and not an actual image. Page View displays a close-up of a single page and you can open a PaperPort ® item by double-clicking on it. As long as you have the appropriate application on your computer to display it, you can also double-click a non-PaperPort ® item to open it. Organizing Your Items in Folders PaperPort® has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort ® item or a non-PaperPort® item: •Folders are arranged in a “tree” structure in the Folder View. You use this pane to select folders and view their items in Desktop View. •You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse button and the item is stored in that folder. •Folders can be “nested”—that is, stored in other folders. •When you double-click a folder, its items (both PaperPort ® MAX files and other files) appear on the Desktop. •You can also use Windows ® Explorer to manage the folders and items shown in Desktop View. Destop View displays items as thumbnailsPage View displays each item as a full page
15 - 7 HOW TO SCAN USING WINDOWS® ZleMFC-US-FAX-4750e/5750e- Quick Links to Other Applications PaperPort® automatically recognizes many other applications on your computer and creates a “working link” to them. The Link Bar at the bottom of Desktop view shows icons of those linked applications. To use a link, drag an item onto one of the icons to start the application represented by the icon. A typical use of the Link Bar is to select an item and then fax it. This sample Link Bar shows several applications with links to PaperPort ®. If PaperPort ® does not automatically recognize one of the applications on your computer, you can manually create a link using the Create New Link command. (See PaperPort ® Help for more information about creating new links.) ScanSoft™ TextBridge® OCR Lets You Convert Image Text to Text You Can Edit Software by: ScanSoft ™ TextBridge® OCR is automatically installed with PaperPort® when you install Multi-Function Link® Pro on your computer. PaperPort ® can quickly convert the text on a PaperPort® item (which is really just a picture of the text) into text that you can edit with a word processing application. PaperPort ® uses the optical character recognition application ScanSoft™ TextBridge, which comes with PaperPort®—OR—PaperPort® uses your application if it is already on your computer. You can convert the entire item, or by using the Copy As Text command, you can select only a portion of the text to convert. Dragging an item onto a word-processing link icon starts PaperPort ®’s built-in OCR application, or you can use your own OCR application.
HOW TO SCAN USING WINDOWS® 15 - 8 ZleMFC-US-FAX-4750e/5750e- How to Access the Scanner To choose the Brother Multi-Function Link® Pro as your scanner driver, select it under the “Select scanner”—OR—“Select Source” option in your software. From the PaperPort ® window, select Acquire from the File drop-down menu or select the TWAIN or Scan button. The Multi-Function Link® Pro Scanner Setup dialog box will appear: PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area. This is only a preview of the image so you can see how it will look. The PreScan button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, select the Start button to scan the image. 1Insert document face down in document feeder of the machine.
15 - 9 HOW TO SCAN USING WINDOWS® ZleMFC-US-FAX-4750e/5750e- 2Select the PreScan button: The entire document will be scanned into the PC and will appear in the Scanning Area of the Scanner window. 3To crop a portion of the document to be scanned, drag any side or corner of the dotted outline in the Scanning Area with the left mouse button. Adjust the dotted outline until it surrounds only the portion of the document you wish to scan. 4Place document in the document feeder of the machine again. 5Adjust the settings for Resolution, Scan Type (Gray Scale), Brightness, Contrast, and Size in the Scanner Setup window, as needed. 6Select the Start button. This time only the selected area of the document will appear in the PaperPort ® window. 7In the PaperPort® window, use the options available in the Markups pull-down menu and the Crop option in the Options pull-down menu to refine the image. Scanning a Document into Your PC 1Insert document(s) face down in the document feeder of the machine. 2Adjust the following settings, if needed, in the Scanner Setup window: Resolution Gray Scale (Black & White, Gray [Error Diffusion], True Gray) Brightness Contrast Size 3Select the Start button from the Scanner window. When scanning is completed, close the scanner window. The PaperPort ® screen will appear showing the image you scanned highlighted in red. You can crop the prescanned image
HOW TO SCAN USING WINDOWS® 15 - 10 ZleMFC-US-FAX-4750e/5750e- Settings in the Scanner Window Image Resolution Resolution: Select the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. Gray Scale Gray Scale: Set the image Type to Black & White for text or line art. For photographic images, set the image type to Gray (Error Diffusion) or True Gray. Gray (Error Diffusion) is used for documents that contain photographic images or graphics. (Error Diffusion is a method for creating simulated gray images by placing black dots in a specific matrix instead of true gray dots.) 256 True Gray mode is used for documents containing photographic images or graphics. This mode requires the most memory and longest transfer time. Brightness Brightness: Adjusting the brightness settings to obtain the best image. The Brother Multi-Function Link® Pro offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting. You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image. You can also type a value in the box to set the settings. If the scanned image is too light, set a lower brightness value and scan the document again. If the image is too dark, set a higher brightness value and scan the document again. Contrast The contrast setting is adjustable only when you have selected one of the gray scale settings, but it is not available when Black & White is selected as the gray Scale. Increasing the contrast level (by dragging the slidebar to the right) emphasizes dark and light areas of the Image, while decreasing the contrast level (by dragging the slidebar to the left) ravels more detail in gray areas. Instead of using the slidebar, you can type a value in the box to set the contrast. When the setting is True Gray, 200 × 100 dpi and 200 × 400 dpi is not available.
15 - 11 HOW TO SCAN USING WINDOWS® ZleMFC-US-FAX-4750e/5750e- Custom Size Set the Size to one of the following: •Letter (8 1/2 × 11 in.) •A4 (210 × 297 mm.) •Legal (8 1/2 × 14 in.) •A5 (148 × 210 mm.) •B5 (182 × 257 mm.) •Executive (7 1/4 × 10 1/2 in.) •Business Card (60 × 90 mm.) •Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in.) After you select a custom size, you can adjust the scanning area further by using the left mouse button to drag the dotted outline of the scanning area. This is required when you want to crop an image when scanning. Business Card Size To scan business cards, select the Business Card (60 × 90 mm.) size setting and place the business card at the top center of a carrier sheet. When scanning photographs or other images for use in a word processor or other graphics application, you should try different settings for the contrast, mode and resolution to see which settings best suit your needs. You Can Import Items from Other Applications In addition to scanning items, you can bring items into PaperPort® in a variety of ways and convert them to PaperPort® (MAX) files in several different ways: •Print to the Desktop View from another application, such as Microsoft Excel. •Import files saved in other file formats, such as Windows ® Bitmap (BMP) or Tag Image File Format (TIFF). Carrier sheets are available from your Dealer.
HOW TO SCAN USING WINDOWS® 15 - 12 ZleMFC-US-FAX-4750e/5750e- You Can Export Items in Other Formats You can export or save PaperPort® items in several popular file formats. For Windows® 95/98/98SE, and Windows NT® Workstation Version 4.0, Windows® 2000 Professional and Windows® Me, you can export formats BMP, PCX, DCX, JPG, TIF, PDF, PNG, FPX, HFX, or self-viewing. Exporting an Image File 1Select the Export command from the File pull-down menu in the PaperPort® window. The Export ‘XXXXX’ As dialog box will be displayed. 2Select the drive and directory where you want to store the file. 3Enter the new file name and choose the file type or select a name from the File Name text box. (You can scroll through the Directories and File Name listing for prompting.) 4Select the Save button to save your file, or Cancel to return to the PaperPort® without saving it. For Windows ® 95/98/98SE, and Windows NT® Workstation 4.0, Windows® ME and Windows® 2000 Professional: Select Start, Settings, Control Panel, Add/Remove Programs and the Install/ Uninstall tab. Select PaperPort ® from the list and click the Add/Remove button. To Uninstall ScanSoft™ PaperPort® and TextBridge OCR