Brother 7840 W User Guide

							Remote fax options61
9
Remote fax commands9
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your Remote  Access Code (3 digits followed by l), the system will give 
two short beeps and you must enter a remote command.
Remote commandsOperation details
95 Change the fax forwarding or 
fax storage settings
1  OFF You can choose Off after you have retrieved or erased all your 
messages.
2  Fax  forwarding One long beep means the change is accepted. If you hear three  short beeps, you cannot change because the conditions have 
not been met (for example, registering a fax forwarding 
number). You can register the maximum number of rings. (See 
Changing the fax forwarding number  on page 60.) Once you 
have registered the number, fax forwarding will work.
4 Fax forwarding number
6 Fax storage
96 Retrieve a fax
2  Retrieve  all  faxes Enter the number of a remote fax machine to receive stored fax 
messages. (See Retrieving fax messages  on page 60.)
3 Erase faxes from the memory If you hear one long beep, fax messages have been erased  from the memory.
97 Check the receiving status
1 Fax You can check whether your machine has received any faxes. 
If yes, you will hear one long beep. If no, you will hear three 
short beeps.
98 Change the receive mode
1 External TAD If you hear one long beep, your change has been accepted. 
2 Fax/Tel
3 Fax Only
90 Exit Press 90 to exit remote retrieval. Wait for the long beep, then 
replace the handset. 
						

							62
10
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also  lets you call somebody 
else’s fax machine and  receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling. 
Polling receive10
Polling receive lets  you call another fax 
machine to receive a fax.
aMake sure you are in Fax mode  .
bPress  Menu, 2,  1, 8 .
cPress  a or  b to choose  Standard. 
Press OK.
dEnter the fax number  you are polling. 
Press Start.
Secure polling10
Secure Polling le ts you restrict who can get 
the documents you set up to be polled. 
Secure Polling only wo rks with Brother fax 
machines. If you want to get a fax from a 
secured Brother machine you have to enter 
the secure code.
aMake sure you are in Fax mode  .
bPress  Menu, 2,  1, 8 .
cPress  a or  b to choose  Secure.
Press OK.
dEnter a four-digit secure code.
Press OK.
This is the security code of the fax 
machine you are polling.
eEnter the fax numb er you are polling.
fPress Start.
Delayed polling10
Delayed polling lets you set the machine to 
begin polling receive at a later time. You can 
only set up  one delayed polling operation.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1,  8.
cPress  a or  b to choose  Timer.
Press OK.
dEnter the time (in 24-hour format) you 
want to begin polling.
Press OK.
For example, enter 21:45 for 9:45 PM.
eEnter the fax number you are polling. 
Press  Start.
The machine makes the polling call at 
the time you entered.
Polling10 
						

							Polling63
10
Sequential polling10
Sequential polling lets you request 
documents from several fax machines in one 
operation. 
aMake sure you are in Fax mode  .
bPress Menu, 2,  1, 8 .
cPress  a or  b to choose  Standard, 
Secure  or Timer . 
Press  OK.
dChoose one of the options below.
„ If you choose Standard  go to e.
„ If you choose Secure , enter a four-
digit number, press  OK, go to  e.
„ If you chose  Timer, enter the time 
(in 24-hours format) you want to 
begin polling and press  OK, go to  e.
eSpecify the destination fax machines 
you want to poll by using One Touch, 
Speed Dial, Search, a Group or the dial 
pad. You must press OK between each 
location.
fPress  Start.
The machine polls each number or 
group in turn for a document.
Press  Stop/Exit  while the machine is dialling 
to cancel the polling process.
To cancel all sequential polling receive jobs, 
press  Menu, 2, 7. (See  Checking and 
cancelling waiting jobs  on page 38.)
Polled transmit 10
Polled transmit lets you set up your machine 
to wait with a document so another fax 
machine can call and retrieve it.
Setup for polled transmit10
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2,  6.
dPress  a or  b to choose  Standard.
Press OK.
ePress  2 to choose  2.No if you do not 
want to enter more settings when the 
LCD asks you the following message:
 
Next
1.Yes 2.No
fPress  Start.
gIf you are using the scanner glass, the 
LCD will prompt you to choose one of 
the options below:
 
Next Page?
1.Yes 2.No(Send)
„Press  1 to send another page. 
Go to h.
„ Press  2 or  Start  to send the 
document.
hPlace the next page on the scanner 
glass, press OK. Repeat  g and h for 
each additional page.
Your machine will automatically send 
the fax. 
						

							Chapter 10
64
Note
The document will be  stored and can be 
retrieved from any other fax machine until 
you delete the fax from memory.
To delete the fax from memory, press 
Menu , 2 , 7 . (See Checking and cancelling 
waiting jobs  on page 38.)
 
Setup for polled transmit with 
a secure code10
Secure Polling le ts you restrict who can get 
the documents you set up to be polled. 
Secure Polling only wo rks with Brother fax 
machines. If another person wants to retrieve 
a fax from your machin e they will have to 
enter the secure code.
aMake sure you are in Fax mode  .
bLoad your document.
cPress  Menu, 2,  2, 6 .
dPress  a or  b to choose  Secure.
Press  OK.
eEnter a four-digit number.
Press OK.
fPress  2 to choose  2.No if you do not 
want to enter more settings when the 
LCD asks you the following message:
 
Next
1.Yes 2.No
gPress  Start.
hIf you use the scanner glass, the LCD 
will prompt you to choose one of the 
options below:
 
Next Page?
1.Yes 2.No(Send)
„Press  1 to send another page.
Go to  i.
„ Press  2 or  Start  to send the 
document.
iPlace the next page on the scanner 
glass, press OK . Repeat h and i for 
each additional page.
 
Set Next Page
Then Press OK
Your machine will automatically send 
the fax. 
						

							65
11
11
Fax reports11
Some fax reports (transmission verification 
and fax journal) can be printed automatically 
and manually.
Transmission verification 
report11
You can use the transmission report as proof 
that you sent a fax. This report lists the time 
and date of transmission and whether the 
transmission was su ccessful (shown as 
“OK”). If you choose  On or On+Image , the 
report will print for every fax you send.
If you send a lot of faxes to the same place, 
you may need more than the job numbers to 
know which faxes you must send again. 
Choosing  On+Image  or Off+Image  will print 
a section of the fax’s first page on the report 
to help you remember.
When the verification report is turned  Off or 
to  Off+Image , the report will  only print if 
there is a transmission error.
aPress  Menu, 2,  4, 1 .
bPress  a or  b to choose  On, On+Image , 
Off or  Off+Image .
Press OK.
cPress  Stop/Exit .
Fax journal11
You can set the machine to print a fax journal 
(activity report) at spec ific intervals (every 50 
faxes, 6, 12 or 24 hours, 2 or 7 days). The 
default setting is  Every 50 Faxes , this 
means that your machine will print the journal 
when the machine has stored 50 jobs. 
If you set the interval to  Off, you can still print 
the report by following the steps on the next 
page.
aPress  Menu, 2, 4,  2.
bPress  a or  b to choose an interval.
Press OK.
If you choose 7 days, you will be asked 
to choose a day when you want the 7 
day countdown to begin.
cEnter the time to begin printing, in 
24 hour format.
Press OK.
For example: enter 19:45 for 7:45 PM.
dPress  Stop/Exit .
If you choose 6, 12, 24 hours, 2 or 7 days, the 
machine will print the re port at the selected 
time and then erase all jobs from its memory. 
If the machine’s memo ry becomes full with 
200 jobs before the time you chose has 
passed, the machine  will print the journal 
early and then erase all jobs from memory. 
If you want an extra report before it is due to 
print, you can print it  manually without erasing 
the jobs from memory.
Printing reports11 
						

							Chapter 11
66
Reports11
The following reports are available:
1 XMIT Verify
Displays the Transmission Verification 
Report for your last outgoing 200 faxes 
and prints the last report.
2 Help List
Prints a list of commonly used functions to 
help you program your machine. 
3 Tel Index List
Prints a list of names and numbers stored 
in the One Touch and Speed Dial memory 
in numerical or alphabetical order.
4 Fax Journal
Prints a list of information about your last 
200 incoming and outgoing faxes. (TX: 
transmit.) (RX: receive.)
5 User Settings  
Print a list of your current settings.
6 Network Config
(MFC-7440N and MFC-7840W only)
Lists your network settings.
7 Order Form
You can print an accessories order form to 
fill out and send to  your Brother dealer.
How to print a report11
aPress Reports .
bDo one of the following:
„ Press  a or b  to choose the report you 
want.
Press OK.
„ Enter the number of the report you 
want to print. For example, press  2 to 
print the help list.
cPress  Stop/Exit . 
						

							Section III
CopyIII
Making copies68 
						

							68
12
How to copy12
Entering copy mode12
Press  (Copy) to enter Copy mode.
 
1 Stack/Sort
2 Copy ratio and copy layout
3 Contrast
4Quality
5 Number of copies
Making a single copy12
aMake sure you are in Copy mode  .
bLoad your document.
cPress Start.
Making multiple copies12
aMake sure you are in Copy mode  . 
bLoad your document.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress  Start.
Note
To sort your copies, see  Sorting copies 
using the ADF  on page 71.
 
Stop copying12
To stop copying, press  Stop/Exit.
Making copies12 
						

							Making copies69
12
Copy options 
(temporary settings)
12
When you want to quickly change the copy 
settings temporarily for  the next copy, use the 
temporary  Copy keys. You can use different 
combinations.
 
The machine returns to its default settings 
one minute after copying, unless you have 
set the Mode Timer to 30 seconds or less. 
(See  Mode timer on page 21.)
Enlarging or reducing the 
image copied12
You can choose the following enlargement or 
reduction ratios:
*The factory setting is  shown in Bold with an 
asterisk.
When set to  Auto, the machine calculates 
the reduction ratio that  best fits the paper size 
the paper tray is set to. (See  Paper size 
on page 21.) 
Auto is only available when using the ADF. Custom(25-400%)
 allows you to enter a 
ratio from  25% to 400%.
To enlarge or reduce the next copy follow the 
instructions below:
aMake sure you are in Copy mode  .
bLoad your document.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress  Enlarge/Reduce .
eDo one of the following:
„ Press  a or  b to choose the 
enlargement or reduction ratio you 
want.
Press OK.
„ Press  a or  b to choose 
Custom(25-400%) .
Press OK.
Use the dial pad to enter an 
enlargement or reduction ratio from 
25% to 400%. (For example, press 
53  to enter  53%.)
Press OK.
fPress  Start.
Note
Page Layout Options 2 in 1(P), 2 in 1(L), 4 
in 1(P) or 4 in 1(L) are  not available with 
Enlarge/Reduce.
 
Press
 
100%*
97% LTR iA4
94% A4i LTR
91% Full Page
85% LTR iEXE
83%
78%
70% A4i A5
50%
Custom(25-400%)
Auto
200%
141% A5 iA4
104% EXE iLTR 
						

							Chapter 12
70
Using the Options key12
Use the  Options  key to quickly set the following copy settings temporarily for the next copy.
Press
 
Menu selections OptionsPage
Press  a or b, then press  OK
 
Press a or b, then press  OK
 
Quality Auto*
Text
Photo   71
Stack/Sort
(appears when the document 
is in the ADF) Stack*
Sort
   71
Contrast b-nnnno+a
b-nnnon+a
b-nnonn +a*
b-nonnn+a
b-onnnn+a    72
Page Layout Off(1 in 1)*
2in1(P)
2in1(L)
4in1(P)
4in1(L)   72
 The factory settings are show
n in Bold with an asterisk.
OKOK