Brother 7840 W User Guide

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3
3
Mode timer3
The machine has three mode keys on the 
control panel: Fax, Scan , and Copy . 
You can set how much time the machine 
takes after the last Copy or Scan operation to 
return to Fax mode. If you choose  Off, the 
machine will stay in th e mode you used last. 
(MFC-7840W only) Also, this setting sets the 
time the machine will change from individual 
user to public user when using Secure 
Function Lock. (See Switching Users  
on page 27.)
 
aPress  Menu, 1,  1.
bPress  a or  b to choose  0 Sec, 
30 Secs , 1 Min, 2 Mins, 5 Mins  or 
Off.
Press OK.
cPress  Stop/Exit .
Paper settings3
Paper type3
Set up the machine for the type of paper you 
are using. This will give you the best print 
quality.
aPress Menu, 1,  2.
bPress  a or  b to choose  Thin, Plain , 
Thick, Thicker , Transparency  or 
Recycled Paper .
Press OK.
cPress  Stop/Exit .
Paper size3
You can use seven sizes of paper for printing 
copies: A4, Letter, Executive, A5, A6, B5 and 
B6 and two sizes for printing faxes: A4 or 
Letter. 
When you change the size of paper in the 
tray, you will also need to change the setting 
for paper size at the same time so your 
machine can fit the document or an incoming 
fax on the page.
aPress Menu, 1, 3.
bPress  a or  b to choose  A4, Letter, 
Executive , A5, A6,  B5 or B6.
Press OK.
cPress  Stop/Exit .
Note
If you chose Transparency  as the paper 
type ( Menu , 1, 2) you will only be able to 
choose  Letter  or A4 size paper in Step 
b .
 
General setup3 
						

							Chapter 3
22
Volume settings3
Ring volume3
You can choose a ring volume level from a 
range of settings, from  High to Off.
While in Fax mode press   or   to adjust 
the volume level.  The LCD will show the 
current setting, and each key press will 
change the volume to the next level. The 
machine will keep the ne w setting until you 
change it.
You can also change the ring volume through 
the menu:
aPress  Menu, 1,  4, 1 .
bPress  a or  b to choose Off,  Low, Med or 
High.
Press OK.
cPress  Stop/Exit .
Beeper volume3
When the beeper  is on, the machine will beep 
when you press a key, make a mistake, or 
after you send or re ceive a fax. You can 
choose a range of volume levels, from  High 
to  Off.
aPress  Menu, 1,  4, 2 .
bPress  a or  b to choose Off,  Low, Med or 
High.
Press OK.
cPress  Stop/Exit .
Speaker volume3
You can choose a range of speaker volume 
levels, from  High to Off.
aPress  Menu, 1, 4,  3.
bPress  a or  b to choose Off,  Low, Med or 
High.
Press OK.
cPress  Stop/Exit . 
						

							General setup23
3
Automatic daylight 
savings time
3
You can set the machine to change 
automatically for Day light Savings Time. It 
will set itself fo rward one hour in the Spring, 
and back one hour in the Autumn.
aPress  Menu 1 , 5.
bPress  a or  b to choose  On or Off.
Press OK.
cPress  Stop/Exit .
Ecology features3
Toner Save3
You can save toner usin g this feature. When 
you set Toner Save to  On, prints appear 
lighter. The default setting is  Off.
a Press  Menu, 1, 6 , 1.
bPress  a or  b to choose  On or Off.
Press OK.
cPress  Stop/Exit .
Note
We do not recommend Toner Save for 
printing Photo or Greyscale images.
 
Sleep time3
Setting the sleep time reduces power 
consumption by turning  off the fuser while the 
machine is idle. 
You can choose how long the machine must 
be idle (from 00 to 99 minutes) before it goes 
into sleep mode. When the machine receives 
a fax, computer data, or makes a copy, the 
timer will be reset. The  default setting is 05 
minutes. 
While the machine is in sleep mode the LCD 
will display  Sleep. When printing or copying 
in sleep mode, there will be a short delay 
while the fuser warms up.
aPress  Menu 1 , 6 , 2.
bEnter the length of time the machine is 
idle before entering sleep mode (00 to 
99). Press OK.
cPress  Stop/Exit .
Note
To turn off sleep mode, press  Start and 
Options  at the same time in  b. Press a or 
b  to choose  Off. Press  OK.
 
LCD contrast3
You can change the contrast to make the 
LCD look lighter or darker.
aPress  Menu, 1, 7.
bPress  a to make the LCD darker. Or, 
press  b to make the LCD lighter.
Press OK.
cPress  Stop/Exit . 
						

							24
4
Security4
You can set up your machine with multiple 
levels of security using Setting Lock and TX 
Lock (MFC-7320 and MFC-7440N only) or 
Secure Function Lock (MFC-7840W only). 
You will not be able to continue to schedule 
Delayed Faxes or Polling jobs. However, any 
pre-scheduled Delayed Faxes will be sent 
even if you turn on TX Lock or Secure 
Function Lock, so t hey will not be lost.
TX Lock 
(MFC-7320 and MFC-7440N 
only)4
TX Lock lets you prevent unauthorized 
access to the machine.
While TX Lock is on,  the following operations 
are available:
„ Receiving faxes
„ Fax Forwarding
(if Fax Forwarding was already on)
„ Remote Retrieval
(if Fax Storage was already on)
„ PC Fax Receive
(if PC Fax Receive was already on)
While TX Lock is on,  the following operations 
are NOT available:
„ Sending faxes
„ Copying
„ PC printing
„ Scanning
Note
• To print the faxes in memory, turn off TX 
Lock.
• If you forget the TX Lock password,  please call your Brother dealer for service.
 
Setting up the password4
Note
If you have already set the password, you 
will not need to set it, again.
 
aPress  Menu, 1, 8,  1.
bEnter a four-digit number for the 
password using numbers 0-9.
Press OK.
cIf you are entering the password for the 
first time, the LCD will show  Verify:.
dRe-enter the password.
PressOK.
ePress  Stop/Exit .
Changing the TX Lock password4
aPress Menu, 1, 8,  1.
bPress  a or  b to choose Set Password .
Press OK.
cEnter the registered four-digit password.
Press OK.
dEnter a four-digit number for the new 
password.
Press OK.
eIf the LCD shows  Verify:, re-enter the 
new password.
Press OK.
fPress  Stop/Exit .
Security features4 
						

							Security features25
4
Secure Function Lock
(MFC-7840W only)4
Secure Function Lock lets
 you restrict Public 
access to certain machine functions (Fax Tx, 
Fax Rx, Copy, Scan and Print
1).
This feature also prevents users from 
changing the Default settings of the machine 
by limiting access to the Menu settings.
Disabling at least one function is required to 
turn on Secure Function Lock for the Public 
user.
Before using the security features you must 
first enter an administrator password.
Access to restricted operations can be 
enabled by creating a restricted user. 
Restricted users must enter a user password 
to use the machine.
Make a careful note of your password. If you 
forget it, please call your Brother dealer for 
service.
1Print includes PC-Fax Send as  well as all print jobs.
Note
• You can set up to 10 individual users and 
one Public user.
• When you set up a Public user, you can  restrict one or more of the machine’s 
functions to all users who do not have a 
password.
• Only administrators can set limitations  and make changes for each user.
• When Print is disabled, PC print jobs will  be lost without notification.
• When Secure Function Lock is on, you  can only use  1.Contrast , 6. 
Polled TX  or 7. Coverpg Setup  in 
the Fax menu.
If Fax Tx is disabled,  you cannot use any 
function in the Fax menu.
• Polling Receive is enabled only when   both Fax Tx and Fax Rx are enabled.
 
Setting the password for the 
administrator 
4
The password you set in these steps is for the 
administrator. This password is used to set 
up users and to turn Secure Function Lock on 
or off. (See  Setting up restricted users  
on page 26 and  Turning Secure Function 
Lock on  on page 27.)
aPress Menu, 1, 8,  1.
bEnter a four-digit number for the 
password using numbers 0-9. 
Press OK.
cRe-enter the password when the LCD 
shows Verify: . 
Press OK.
dPress  Stop/Exit .
Changing the password for the 
administrator
4
aPress Menu, 1, 8,  1.
bPress  a or  b to choose Set Password .
Press OK.
cEnter the registered four-digit password.
Press OK.
dEnter a four-digit number for the new 
password.
Press OK.
eIf the LCD shows  Verify:, re-enter the 
new password.
Press OK.
fPress  Stop/Exit . 
						

							Chapter 4
26
Setting up the Public user4
You can set up the Public user. Public users 
do not need to enter a password.
Note
You must disable at le ast one function to 
turn on Secure Func tion Lock for Public 
user.
 
aPress  Menu, 1,  8, 1 .
bPress  a or  b to choose  Setup User . 
Press OK.
cEnter the administrator password. 
Press OK.
dPress  a or  b to choose  Public. 
Press OK.
ePress  a or  b to choose  Enable or 
Disable  for Fax Tx . PressOK.
After you have set Fax Tx, repeat this 
step for  Fax Rx, Copy, Scan and 
Print. 
Press OK.
Note
You can set  Print for only the Public 
user. If you disable  Print for Public users 
it will also disable  Print for all restricted 
users.
 
fPress  Stop/Exit .
Setting up restricted users4
You can set up users with restrictions and a 
password.
aPress Menu, 1, 8,  1.
bPress  a or  b to choose  Setup User . 
Press OK.
cEnter the administrator password. 
Press OK.
dPress  a or  b to choose  User01. 
Press OK.
eUse the numeric keys to enter the user 
name. (See  Entering text  on page 145.) 
Press OK.
fEnter a four-digit password for the user. 
Press OK.
gPress  a or  b to choose  Enable or 
Disable  for Fax Tx . 
Press OK.
After you have set Fax Tx, repeat this 
step for  Fax Rx,  Copy and  Scan. 
Press OK.
hRepeat  d to  g for entering each 
additional user and password.
iPress  Stop/Exit .
Note
You cannot use the same password as 
another user’s password.
  
						

							Security features27
4
Turning Secure Function Lock on/off4
If you enter the wrong password when 
following the instructio ns below, the LCD will 
show  Wrong Password . Re-enter the 
correct password.
Turning Secure Function Lock on4
aPress  Menu, 1,  8, 1 .
bPress  a or  b to choose  Lock OffiOn. 
Press OK.
cEnter your four-digit administrator 
password. 
Press OK.
Turning Secure Function Lock off 4
aPress  Menu, 1,  8, 1 .
bPress  a or  b to choose  Lock OniOff. 
Press OK.
cEnter your four-digit administrator 
password. 
Press OK.
Switching Users4
This setting allows a restricted user to log on 
the machine when Secure Function Lock is 
turned on.
Note
After a restricted user has finished using 
the machine, it will re turn to the Public 
setting within the same time as the Mode 
Timer setting ( Menu, 1,1 ). (See  Mode 
timer  on page 21. Also, you can exit from 
an individual user by pressing the lighted 
Mode key.)
 
aHold down  Shift as you press  Secure. 
Change User
PIN:XXXX
bEnter your four-digit password. 
PressOK.
When Copy mode is disabled:
aPress  Copy  key. 
Access Denied
bEnter your four-digit password.
Press OK.
When Scan mode is disabled:
aPress  Scan  key. 
Access Denied
bEnter your four-digit password.
Press OK. 
						

							Chapter 4
28
Setting lock4
Setting Lock lets you set a password to stop 
other people from accidentally changing your 
machine settings.
Make a careful note of your password. If you 
forget it, please call your Brother dealer.
While Setting Lock is  On, you cannot change 
the following settings  without a password:
„ Date/Time
„ Station ID
„ Quick Dial settings
„ Mode Timer
„ Paper Type
„ Paper Size
„ Volume
„ Auto Daylight
„ Ecology
„ LCD Contrast
„ Setting Lock
„ Dial Restriction
„ TX Lock
(MFC-7320 and MFC-7440N only)
Setting up the password4
aPress  Menu, 1,  8, 2 .
bEnter a four-digit  number for the 
password using numbers 0-9.
Press OK.
cRe-enter your password when the LCD 
shows  Verify: .
Press OK.
dPress  Stop/Exit .
Changing your setting lock password4
aPress Menu, 1, 8,  2.
bPress  a or  b to choose Set Password .
Press OK.
cEnter your four-digit password.
Press OK.
dEnter a four-digit number for the new 
password.
Press OK.
eRe-enter your new password when the 
LCD shows  Verify:.
Press OK.
fPress  Stop/Exit .
Turning setting lock on/off4
If you enter the wrong password when 
following the in structions below, the LCD will 
show Wrong Password . Re-enter the 
correct password.
Turning setting lock on4
aPress  Menu, 1, 8,  2.
bPress  a or  b to choose  On.
Press OK.
cEnter your four-digit password.
Press OK.
dPress  Stop/Exit .
Turning setting lock off4
aPress Menu, 1, 8,  2.
bEnter your four-digit password. 
Press OK twice.
cPress  Stop/Exit . 
						

							Security features29
4
Restricting dialling4
This feature is to prevent users from sending 
a fax or call to a wrong number by 
mistake.You can set the machine to restrict 
dialling by using the dial pad, One Touch and 
Speed Dial.
If you choose Off, the machine does not 
restrict the dialling method.
If you choose  Enter # twice , the machine 
will prompt you to re-e nter the number, and 
then if you re-enter the same number 
correctly, the machine w ill start dialling. If you 
re-enter the wrong number, the LCD will 
show an error message.
If you choose  On, the machine will restrict all 
fax sending and outbo und calls for that 
dialling method.
Dial pad restriction4
aPress  Menu, 2,  6, 1 .
bPress  a or  b to choose  Off, 
Enter # twice  or On.
Press OK.
cPress  Stop/Exit .
One Touch restriction4
aPress Menu, 2,  6, 2 .
bPress  a or  b to choose  Off, 
Enter # twice  or On.
Press OK.
cPress  Stop/Exit .
Speed Dial restriction4
aPress Menu, 2, 6,  3.
bPress  a or  b to choose  Off, 
Enter # twice  or On.
Press OK.
cPress  Stop/Exit .
Note
•The Enter # twice  setting will not work 
if you lift an external handset before 
entering the number. You will not be 
asked to re-enter the number.
• The machine cannot re strict dialling from 
the  Redial/Pause  key.
• If you chose  On or Enter # twice , you 
cannot use the Broadcasting feature and 
cannot combine quick dial numbers when 
dialling.
  
						

							Chapter 4
30