Blackberry 9720 Smartphone 7 1 User Guide

the BlackBerry Desktop Software. For more information about managing conflicts that occur during organizer data 
synchronization, see the Help in the 
BlackBerry Desktop Software.
Calendar basics
Switch calendar views
You can view your appointments and meetings in one of four calendar views. Day view, Week view, and Month view display 
all your appointments and meetings for the selected time period. Agenda view displays all your scheduled appointments, 
meetings, and free time in a list.
1.On the home...

I can't set some fields when scheduling appointments,210
Set an alarm in the calendar
You can set an alarm in the calendar to go off at scheduled days and times. Scheduling alarms in the calendar does not change your regular alarm in the Clock application. Because the alarm tone settings are shared by the alarms in the 
Calendar and the Clock application, changes to the alarm tone settings will affect the alarms in both applications.
1.On the home screen, click the Calendar icon.
2.Press the  key >...

Related information
Turn off your smartphone,335
I can't schedule appointments that span multiple days,210
I can't set some fields when scheduling appointments,210
Delete an appointment, meeting, or alarm
1.On the home screen, click the Calendar icon.
2.Highlight an appointment, meeting, or alarm.
3.Press the  key > Delete.
Respond to a meeting invitation
1.In a meeting invitation, press the  key. 
2.Click Accept, Tentative, or Decline.
3.If you declined a delegated meeting invitation, do one of...

•If you are the meeting organizer, to select the next time that all meeting participants are available, click Next Available 
Time
.
• To view a list of the statuses that are associated with the colored bars on the screen (for example, busy or tentative), 
press the 
 key > Show Legend.
Change the list of participants for a meeting
Before you begin: To perform this task, you must be the meeting organizer.
1.In a meeting, in the Accepted or Declined field, highlight a contact.
2.Press the  key.
3.Click...

•To email the meeting organizer, click Email Organizer.
•To emaill all meeting participants, including the organizer, click Email All Attendees.
Calendar options
Change how the calendar is displayed
1.On the home screen, click the Calendar icon.
2.Press the  key > Options > Calendar Display and Actions.
•To change the default view, change the Initial View field.
•To change the start and end time for days, change the Start Of Day field and End Of Day fields.
•To change the day that displays as the first...

Change the default calendar
Changing the default calendar changes the email address that meeting invites are sent from.
1.On the home screen or in a folder, click the Options icon.
2.Click Device > Advanced System Settings > Default Services.
3.Change the Calendar (CICAL) field.
4.Press the  key > Save.
Change how long your smartphone stores calendar entries
1.On the home screen, click the Calendar icon.
2.Press the  key > Options > Calendar Display and Actions.
3.Change the Keep Appointments field....

Create a conference call meeting from your smartphone
Before you begin: To perform this task, you must be the meeting organizer. If you are not the meeting organizer, you can 
create a conference call meeting on behalf of another person from your computer.
1.In a meeting, select the Conference call checkbox.
2.Type the information for the conference call.
3.Press the  key > Save.
Create a conference call meeting from your computer
Before you begin: To perform this task, you must be the meeting organizer...

Save your conference call information
You can save your conference call information so that it is added to the conference call fields automatically when you create a conference call meeting from your 
BlackBerry smartphone.
1.On the home screen, click the Calendar icon.
2.Press the  key > Options > Conference Calling.
3.Type your conference call information.
4.Press the  key > Save.
Tips: Calendar
Calendar shortcuts
Depending on the typing input language that you are using, some shortcuts might not be...

Personalize: Calendar
Change how the calendar is displayed
1.On the home screen, click the Calendar icon.
2.Press the  key > Options > Calendar Display and Actions.
•To change the default view, change the Initial View field.
•To change the start and end time for days, change the Start Of Day field and End Of Day fields.
•To change the day that displays as the first day of the week in Week view, change the First Day Of Week field.
•To hide free time in Agenda view, clear the Show Free Time in Agenda View...

Troubleshooting: Calendar
I can't schedule appointments that span multiple days
If you use IBM Notes, you can't schedule appointments that span multiple days.
I can't set some fields when scheduling appointments
If you use IBM Notes, you can only change the Subject, Location, Reminder, and Notes fields and the Mark as Private 
checkbox when you change a recurring appointment or meeting.
Some characters in calendar entries don't appear 
correctly after synchronization
If you schedule...