ATT Spirit 308/616 Administration Manual

							How to Customize
Getting Started
When you have finished your customizing plans you are ready to actually customize the system.
You must do all customizing from telephone set 10, which may be either a 6-button or a
24-button set. For some customization procedures, all telephone sets in the system must be idle,
so you will want to choose a time when people are not using the telephones. For telephone
customization, the telephone being customized must be idle.
If you wish, you can plan future needs while you customize. If your system is not at capacity
(for instance, you have four lines and ten telephones in your 
SPIRIT system now, but plan to
expand to six lines and sixteen telephones in the future) you may customize the unequipped
lines and extensions now. For proper operation of AUTOMATIC LINE SELECTION, you
should customize LINE TYPE as Unavailable for the unequipped lines.
Following are step-by-step instructions for customizing.
STEP 1 SET CONTROLLER ADMINISTRATION SWITCH TO “ON”
See the picture of the controller on page 3.
STEP 2 PRESS ONE OF THE INTERCOM BUTTONS ON TELEPHONE SET 10
Intercom button press times out after five seconds.
STEP 3 PRESS SPEAKER (or lift the receiver) 
You will hear a dial tone.
STEP 4 DIAL * 0 (zero)
You will hear a confirmation tone. If you do not hear the confirmation tone, check the
administration switch on the controller.
STEP 5 INSTALL ADMINISTRATION OVERLAY ON TELEPHONE SET 10
(This step is not necessary if you are going to reset features back to the installed setting or enter
SpeedCall numbers and do no other customization.) Install the administration overlay provided
in the pocket on the back cover of this manual. The ENTER ADMIN light will be on to show
that the system is ready for administration. No calls may come in to or go out from telephone
set 10 during customization.
STEP 6 CHOOSE TYPE OF CUSTOMIZATION
The chart on page 9 shows four customizing choices at the top. The chart also shows what
customizable features are reached through each choice. Using the chart as a guide, make
the appropriate choice.
l Dial 0 to reset the system. All sets except set 10 must be idle. If a telephone set other
than set 10 is in use, you will hear a busy tone and you will not be able to reset the system.
l Dial 1 to customize the system.
l Dial 2 to customize the telephones.
l Dial 3 to enter or erase numbers in the system SpeedCall memory.
STEP 7 COMPLETE CUSTOMIZATION
Following the instructions on pages 12-17, complete the customization type chosen in STEP 6.
10Administration Manual 
						

							STEP 8 CONTINUECUSTOMIZATION
If you wish to continue with another customization type, press the ENTER ADMIN button
and repeat steps 6 and 7. For example, if you complete the desired customization under System
Customization and want to continue with Telephone Customization, press the ENTER ADMIN
button and repeat steps 6 and 7.
STEP 9 EXIT CUSTOMIZATION
When customization is complete, replace the receiver (or press SPEAKER). Return the
administration switch on the controller to the OFF position to guard against accidental
administration. 
Also, unless the administration switch is set to OFF you will not be able
to program personal 
SpeedCall numbers for set 10. Remove the administration overlay and
replace in the pocket on the back cover of this manual.
System Reset
CAUTION: Use of reset eliminates all customization.
If you dialed 0 in STEP 6, and if all telephone sets except set 10 are idle, you can reset the
system to the installed settings given on pages 4 and 5. Enter the system reset code 09009. If all
telephones are not idle, you will hear the busy signal. If you make a mistake you will hear the
error tone, and you must exit reset to try again. If you enter the reset code successfully you
will hear the confirmation tone and system and telephone features will be returned to installed
settings. 
SpeedCall numbers will not be affected.
To exit you may replace the receiver or press SPEAKER, or, if you want to continue customizing
features, press the ENTER ADMIN button to reenter administration at STEP 6.
Customizing the System
If you dialed 1 in STEP 6 you began customizing the system. The following features may be
programmed in any order, and you may exit customizing after changing any feature, leaving
unchanged features at previously-set choices. You may also use system customization
to check the setting of a feature. You do not have to make changes once you have begun to
customize.
Any of the procedures may be exited by one of the following actions:
l pressing the FEATURE button to customize another feature
l pressing the ENTER ADMIN button to go back to STEP 6
l hanging up the receiver or pressing SPEAKER to exit customization
Valid digits will be followed by a confirmation tone and the indicator lights will reflect the
new settings. Customization automatically  exits that feature. Invalid digits will be followed
by the error tone and customization continues in that feature until a valid choice is entered or
you exit the feature.
When you are customizing features for which the setting can be changed for each incoming
line in the system, you do not have to press the FEATURE button for each line. Press all the
line buttons for which you want the same setting.
EXAMPLE: Your system has the capacity for six incoming lines. Lines 1 and 2 are PBX
lines. Lines 3 and 4 are outside lines. Lines 5 and 6 are not used (unavailable).
PROCEDURE: Press FEATURE, then dial 4. Press line buttons 1 and 2. Dial 3. Press
line buttons 5 and 6. Dial 1 (You do not have to customize lines 3 and 4 because the
installed setting is outside line.)
The indicator light of a selected line button will flash rapidly. If you have selected a line and then
change your mind and do not want to select that line, simply press the line button again.
Administration Manual 11 
						

							Customizing the System
n AUTOMATIC PRIVACY
Press FEATURE. Dial 1.
All the line indicator lights will show the current system-wide privacy status. If the lights
are ON, privacy is ON. If the lights are OFF, privacy is OFF. To change the privacy status,
enter one of the following:
DIAL
INDICATOR LIGHT
SETTING
1OFFPrivacy Off
2ONPrivacy On (installed)
n TOLL CALL CHECK
Press FEATURE. Dial 2.
All the line indicator lights will go OFF. If you are required to dial 1 before placing toll calls,
enter 1; otherwise, enter 2. Possible choices are 1 Required (installed) or 1 Not Required.
n HELD CALL REMINDER
Press FEATURE. Dial 3.
All of the line indicator lights will go OFF. Enter the number of minutes for the held call
reminder. If you enter 0 the feature is turned off and no held call reminder will be provided.
You may also enter 1,2,3, or 4, meaning that the held call reminder will be provided
after 1,2,3, or 4 minutes. The preset time interval is 1 minute.
n LINE TYPE
Press FEATURE. Dial 4.
Each line indicator light will show the current status for that line. If a light is ON, the line
is set as an Outside Line. If a light is OFF, the line is set as an “unavailable line,” that is,
not part of your system. You should set as Unavailable, lines that are not part of your system
(if, for instance, you have a “616” system but have only four incoming telephone lines, you
should customize two lines Unavailable). If, the light is flashing an even flash, the line is set
as a PBX/Centrex Line. To change the setting for any individual line(s), press the line button(s)
and dial 1,2 or 3 (see table, below). You may press more than one line button to make the
change on more than one line. If you dial the number without pressing a line button first you
will hear the error tone.
DIAL
INDICATOR LIGHTSETTING
1OFFUnavailable Line
2ONOutside Line (installed)
3
Even FlashPBX/Centrex Line
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							Customizing the System
n PBX/CENTREX LINE ACCESS CODES
n
Press FEATURE. Dial 5.
All of the line indicator lights will go off.
To ENTER a system-wide PBX/Centrex dial code.
Dial the desired dial code. Press ADD button. You will hear the confirmation tone when
the code is added. If there are already four other codes programmed you will hear the error
tone. The digit 9 is preset as the PBX/Centrex code, so there is room for three other codes. You
may, of course, erase the 9 code if you wish.
To ERASE a system-wide PBX/Centrex dial code.
Dial the code you wish to erase. Press DROP. You will hear the confirmation tone when
the code is erased. If the code is not there to be erased, you will hear the error tone.
To ERASE all codes.
Press DROP. Dial *. Press DROP. You will hear the confirmation tone if you successfully
followed the DROP procedure.
You may continue to enter or erase codes or you may exit the feature.
EXTERNAL ALERT
Press FEATURE. Dial 6.
Each line indicator light will show the current external alert status for that line. To make
changes, press the line button(s) for the line(s) on which you wish to make a particular
change and dial one of the digits from the table below. You may press more than one line
button to make the change on more than one line. If you enter a digit without first pressing
a line button you will hear the error tone.
DIAL
INDICATOR LIGHTSETTING
1OFFNever use external alert
2ONExternal alert when Night Service is on (installed)
3Even FlashExternal alert when Night Service is off
4“Wink” (Short ON, Long OFF)External alert always on
n DIAL TYPE
Press FEATURE. Dial 7.
Each line indicator light will show the current dialing type for that line. If the light is OFF,
that line is set for touch tone dialing. If the light is ON, the line is set for dial pulse
dialing. To change the dialing type for a line or lines, press the line button(s) and dial the
appropriate digit from the table below. Y
OU may press more than one line button to make
the change on more than one line. If you enter a digit without first pressing a line button
you will hear the error tone.
DIAL
INDICATOR LIGHTSETTING
1OFFTouch Tone
2ONDial Pulse (installed)
Administration Manual 13 
						

							Customizing Each Telephone
If you dialed 2 in STEP 6 on page 10, you began Telephone Customization (see the chart
on page 9). All these features are customized on a set-by-set basis, meaning you must enter
the telephone set number before customizing. The changes you make on set 12, for example,
will not be made on set 14, or any other, unless you specifically copy a customizing set-up
from one telephone set to another. Making changes via Telephone Customization is not always
necessary for all telephone sets. You may, for example, want to leave all the telephones at the
installed setting for a feature except one set.
EXAMPLE: All of the telephone sets except set 16 are used by employees who should
not be restricted. Set 16, however, is in the lobby, and is used by company visitors.
You would want to set the outside service on the lobby telephone to Toll Restricted,
leaving the other telephones Unrestricted.
Any of the procedures may be exited by one of the following actions:
l pressing the FEATURE button to customize another feature
l pressing the STATION button to customize another telephone set
l pressing the ENTER ADMIN button to go back to STEP 6 on page 10
l pressing the COPY TO button to copy the customization on this telephone to another telephone
l hanging up the receiver (or pressing SPEAKER) to exit customization.
Valid digits will be followed by a confirmation tone and the indicator lights will reflect the new
settings. This completes the customization of that feature. Invalid digits will be followed by an
error tone. You would then enter a valid digit or exit the feature.
When you are customizing features for which the setting can be changed for each incoming line
in the system, you do not have to press the FEATURE button for each line. Press all the line
buttons for which you want the same setting. For example, if you are customizing “LINE USE
PERMISSION” and you wish to make lines 4,5 and 6 No Permission, you would press
FEATURE, dial 1, press line buttons 4,5 and 6, and dial 1.
The indicator light of a selected line button will flash rapidly to let you know which line you
are currently customizing. If you have pressed a line button and then change your mind and do
not want to select that line, simply press the line button again.
To customize a telephone:
Press STATION and dial the intercom extension number, or, if you are using a 24-button
telephone, just press the auto-dial button for that extension.
If the telephone is busy you will hear a busy signal and you must press STATION again or
exit to wait until the telephone is not busy before you can customize it. You can go ahead and
choose another telephone extension to customize, or you may choose to leave telephone
customization.
COPY TO is a useful procedure if you plan identical customizing for more than one set. If you
wish to copy the telephone customization you have completed for a telephone to another
telephone, use the COPY TO feature (see page 17). If you wish to copy the telephone custom-
ization to all the other telephones in the system, use the COPY TO ALL feature (see page 17).
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							Customizing Each Telephone
n
n
LINE USE PERMISSIONS
Press FEATURE. Dial 1.
Each line indicator light will show the telephone set’s current permission for that line. Choose
the line(s) for which you wish to set the same permission by pressing the line button(s). Dial
the appropriate digit (see list below). You may press more than one line button to make the
change on more than one line. If you enter a digit without first pressing a line button you will
hear the error tone.
DIAL
INDICATOR LIGHTSETTING
1OFFNo Permission
2ONFull Permission (installed)
3Even FlashAnswer Only
AUTOMATIC LINE SELECTION
Press FEATURE. Dial 2.
Each line indicator light will reflect the current status for that line. To change the status for
the individual line(s), press the line button(s) for which you want the same setting and dial one
of the valid digits (see table, below). You may press more than one line button to make the
change on more than one line. If you enter a digit without first pressing a line button you will
hear the error tone.
DIAL
INDICATOR LIGHTSETTING
1OFFNot Eligible for Automatic Line Selection
2ONEligible for Automatic Line Selection (installed)
Lines customized without Full Permission from the telephone set being customized will
as Not Eligible for Automatic Line Selection. Selecting such a line will be ignored.show
NOTE: Automatic Line Selection provides the dial tone when you pick up the receiver without
having to first select a line by pressing a line button. Customizing all lines as not eligible will
mean that the user must select a specific line every time a call is made.
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							Customizing Each Telephone
n LINE RINGING OPTIONS
Press FEATURE. Dial 3.
Each line indicator light will show the current ringing option for that line. To change the
option for individual line(s) on that telephone, press the line button(s) and dial a valid digit
from the table below. You may press more than one line button to make the change on more
than one line. If you enter a digit without first pressing a line button you will hear the
error tone.
DIALINDICATOR LIGHT
SETTING
1OFFNo Ring
2ONNormal Ring (installed)
3Even FlashAbbreviated Ring
4“Wink” (Short ON, Long OFF)Delayed Ring
Lines that have been customized as No Permission will show No Ring. Selecting such lines
will be ignored.
nNIGHT RINGING
Press FEATURE. Dial 4.
All the line indicator lights will show the current night ringing option for this telephone.
To change the night ringing option for this set, dial one of the digits from the following table:
DIALINDICATOR LIGHT
SETTING
1OFFNormal Ring (Disregards customized LINE
RINGING OPTIONS when Night Service is on.)
2ONLines ring according to programmed LINE
RINGING OPTIONS whether Night Service is on
or off. (installed)
n OUTSIDE SERVICE
Press FEATURE. Dial 5
All the line indicator lights will show the current overall outside service for the telephone set.
To change
DIAL
1
2
3
the overall outside service for the set, dial one of the digits from the following table.
INDICATOR LIGHT
OFF
ON
Even Flash
16Administration Manual
SETTING
Outward Restricted
Unrestricted 
(installed)
Toll Restricted 
						

							Customizing Each Telephone
n COPY TO
To copy the feature choices from this telephone set to another set press COPY TO. The COPY
TO indicator light will go on, all of the line indicator lights will go off. While the COPY TO
indicator light is on, dial an intercom extension number or, if using a 24-button set, press the
auto-dial button for the desired set. The telephone set being copied to must not be busy. If you
hear a busy tone, cancel the COPY TO button again. All of the telephone customization settings
for the set being customized will be copied to the specified telephone set and you will hear a
confirmation tone. The COPY TO light indicator will go off. To do another copy, repeat
the process.
To cancel a copy, press the COPY TO button again without dialing the intercom extension number.
Copy To All
To copy the set-up on this telephone to all other telephone sets on the system, press COPY TO,
then press *. All the telephones in the system except telephone set 10 must be idle.
Exiting Telephone Customization
Press FEATURE to customize another telephone feature on the same telephone.
Press COPY TO to copy the settings on that telephone to another telephone.
Press STATION and dial the set number (or press the auto-dial button on a 24-button set)
to start customizing telephone features on another set.
Press ENTER ADMIN to go back to STEP 6 on page 10.
Replace the receiver (or press SPEAKER if you were using the speakerphone while custom-
izing) to exit system administration.
Administration Manual 17 
						

							Company 1 CARPENTER, WATKINS, and SEPULVEDA, Attorneys at Law
† Installed Setting 
						

							Examples Of Systems
Planning the customizing of your communications system requires considering the needs of
your company. Since each company is unique, two business profiles are provided to show you
how these systems may be customized. The system planners are shown for each business to
help give you a better understanding of how to complete your own system planner.
COMPANY 1
CARPENTER, WATKINS, and SEPULVEDA, Attorneys at Law
Company 1 is a law firm with a receptionist/secretary who answers all calls. There are three
incoming lines and six telephone sets. (They have a 
SPIRIT system with a capacity of three
incoming lines and eight telephone sets.) Three of the telephone sets, numbers 13, 14, and 15
are on the desks of the three partners of the firm. Telephone set 10 is used by the
receptionist/secretary. Telephone set 11 is on the desk of the paralegal assistant. Telephone
set 12 is in the lobby.
The following customizing decisions may be made for this company:
Automatic Privacy—On (installed setting, no customizing required)
Toll Call Check—dialing 1 is required (installed setting, no customizing required)
Held Call Reminder— one minute (installed setting, no customizing required)
Line Type—all lines are available as outside lines (installed setting, no customizing required)
PBX/Centrex Line Access Codes —not a PBX or Centrex line, so a code is not applicable
External Alert —The system does not have the optional external alerter, so this may be left
at the installed setting.
Dial Type—local service is touch tone. All lines should be customized touch tone.
Line Use Permission —all telephones have full use of all lines (installed setting, no customizing
required)
Automatic Line Selection— all lines for all telephones available for automatic line selection
(installed setting, no customizing required)
Line Ringing Options—All lines on set 10 are left at normal ringing, which is the installed
setting. All lines on sets 11, 13, 14, and 15 are customized for delayed ringing, giving the
receptionist/secretary the chance to answer the line first. Telephone set 12, which is in the
lobby and offered as a convenience for visitors, is customized for no ringing on all lines.
Night Ringing— normal ringing in night operation for all accessible lines on all telephones.
This way, if the receptionist/secretary is not there, anyone at any telephone in the system will
be alerted immediately to an incoming call.
Outside Service—all telephone sets except set 12 are unrestricted, which is the installed
setting. Set 12, which is accessible to visitors, is customized toll restricted.
Administration Manual 19