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ATT DEFINITY And System 85 7407 Plus Voice Terminal Users Guide
ATT DEFINITY And System 85 7407 Plus Voice Terminal Users Guide
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AT&T DEFINITY ® and System 85 7407 Plus Voice Terminal Users Guide Communications System Generic 2
NOTICE While reasonable efforts were made to ensure that the information in this document was complete and accurate at the time of printing, AT&T can assume no responsibility for any errors. Changes or corrections to the information contained in this document may be incorportated into future issues. TO ORDER COPIES OF THIS DOCUMENT Contact: AT&T Customer Information Center 2855 North Franklin Road P. O. Box 19901 Indianapolis, IN 46219 1-800-432-6600, In Canada: 1-800-255-1242 Document No. 555-104-742 Issue 1, July 1991 Order: For more information about AT&T documents, see Business Communications Systems Publications Catalog (555-000-010). HEARING AID COMPATIBILITY This equipment is compatible with the inductively coupled hearing aids prescribed by the Federal Communication Commission (FCC). Prepared by©1991 AT&T AT&T Technical Publications DepartmentAll Rights Reserved Denver, CO 80234Printed in USA
Contents Your 7407 Plus Voice Terminal A Quick Look at the Features How to Use the Features Voice Features Abbreviated Dialing (AD) Automatic Callback Bridging Call Coverage/Consult1 4 8 10 10 12 Call Forwarding — Busy/Dont Answer Call Forwarding — Follow Me Call Park Call Pickup Conference Drop Hold13 14 15 16 17 18 19 20 Intercom (Automatic/Dial) Last Number Dialed 20 21 21 Leave Word Calling (LWC) Message Mute Priority Calling Reset Speakerphone Select Button Select Ring (and Ringer Volume)22 23 23 24 24 25 26 27 27 Self-Test Send All Calls Speaker Speakerphone Terminal Busy Indication Transfer Display Features Data/Time Inspect Message Retrieval Normal Timer 28 30 32 33 33 34 35 35 37 37 i
Tones and Their Meanings Key Words to Know Quick-Reference Lists38 39 41 ii
Your 7407 Plus Voice Terminal The 7407 Plus Voice Terminal is designed so that you can conveniently use the features of the AT&T DEFINITY® Communication System Generic 2 and System 85. This telephone is shown and explained below and on the following page. Figure 1. 7407 Plus Voice Terminal Starting at the upper left of Figure 1 and continuing clockwise: 1) 2) 3) 4)Call appearances/ feature buttons Handset Display Drop/Test button 5) 6)Conference/Ring button Transfer button For handling incoming and outgoing calls (call appearances), labeled with extension numbers. For accessing features (feature buttons), labeled with feature names; each button is equipped with a red light and a green light. For placing and answering calls. In most cases, you must lift the handset (go off-hook) before you can use a feature. Also known as the receiver. For showing information (a built-in 2-line, 40-character LED display). For disconnecting from a call or dropping the last party added to a conference call. When used with [ Select ] you can perform a self-test of your telephone button lights, tone ringer, and display. For setting up conference calls. When used with [ Select ], you can select a personalized ringing pattern for your telephone. For transferring a call to another telephone. 1
7) Hold button 8) Dial pad 9) Feature buttons 10) Speakerphone/ headset adapter jack (on back of telephone) 11) Line jack (on back of telephone) 12 Handset jack (on back of telephone) 13) MicrophoneFor putting a call on hold. The standard 12-button pad for dialing phone numbers and accessing features. The letters, Q and Z have been added to the appropriate dial pad keys for directory access, and the 5 button on your dial pad has raised bars for visually- impaired users. For accessing features, labeled with feature names (22 buttons). For connecting an external speakerphone or a headset adapter to your telephone. Located on the back of your telephone, labeled For connecting a line cord to your telephone. Located on the back of your telephone, labeled LINE. For connecting the handset cord to the telephone. Located on the back of your telephone, labeled For speakerphone operation. Used when the speakerphone options is set and speaker button is depressed. 14) Select button Can be used in 3 different ways: 1) 2) 3) Used with [ Drop Test ] to initiate a self-test of your telephone Used with [ Conference Ring ] select your own personalized ring from among 8 available patterns Used with [ Speaker Reset Spkr ] to perform an acoustic test of the environment and adjust the speakerphone to the surrounding acoustic environment for optimal performance. 15) Mute button 16) Message lightFor turning off the microphone of the built-in speakerphone or the handset so the other person cannot hear you. Note: If your telephone is set for the Speaker (listen-only) feature, pressing the Mute button will affect only the handset. When the Speaker feature is in use, the red Mute light will always be on. For indicating when a message has been left for you (steady red light). 2
17) Speaker/Reset Spkr button 18) Volume control button 19) Display control buttonsFor accessing the speaker or the built-in speakerphone and microphone combination. When you touch [ Select ] and [ Speaker Reset Spkr ] the built in speakerphone performs a test of the surrounding acoustic environment by using a sequence of tones. When the tones stop, your speakerphone has finished adjusting itself for optimal performance. It is now ready for use. Note: Your telephone can be set for either the Speaker (listen-only) feature or the Speakerphone (listen and talk) feature. Check with your System Manager to see how your Speaker button is to be used. For adjusting the volume of the built-in speakerphone when you are using the speakerphone and a call is in progress, or for adjusting the volume of the tone ringer when you are not using the speakerphone. For accessing display features, labeled with feature names and equipped with green lights (9 buttons). The following optional modules are compatible with the 7406 Plus Voice Terminal: 500A Headset Adapter 7400B Data ModuleProvides a dual-purpose switch that turns on the adapter connecting the headset to the telephone. Pressing the ON switch is equivalent to going off-hook with the handset, and pressing the OFF switch is equivalent to going on-hook with the handset. Plugs into the speakerphone/headset adapter jack. Provides data capability to the attached DCP telephone. It also provides integrated simultaneous voice data communications over standard twisted-pair wiring. Plugs into the line jack. Provides total telephone operation without using the handset Turning on the speakerphone is equivalent to going off-hook when placing or answering a call and turning off the speakerphone is equivalent to going on-hook. A mute switch is provided to temporarily cut off transmission to the distant caller. Plugs into the speakerphone/headset adapter jack. S101A and S201A Speakerphone 3
A Quick Look at the Features Here are brief descriptions of some features, including what each one does and how you might want to use it. The first features are voice features followed by display features. You will have the Conference, Drop, Hold, Message, Mute, Select Ring, and Transfer voice features, and Message Retrieval and Normal display features. In addition, you may have many of the other features listed here; your System Manager can advise you. Voice Features Abbreviated Dialing (AD) Allows you to store selected telephone numbers as 3 or fewer digits for quick and easy dialing. Each number can be a complete or partial telephone number, an extension number, or a trunk or feature code. There are 3 possible types of lists — personal, group, and system — and you can have a total of 3 lists. Numbers on a personal list are programmable by you; numbers on group lists are programmable by the controller of the list; system lists are programmable only by the System Manager. Use this feature as a timesaver for dialing frequently called, lengthy, or emergency numbers. Note: Check with your System Manager for the types of lists you have and how many of each. Automatic Callback sends you a special 3-burst ring tone indicating that a previously busy extension is now available. Use to avoid constant redialing when you want to speak to someone who is frequently busy on the telephone. Note: You can use this feature only for extensions, not outside numbers. Bridging Permits you to answer or join calls to someone else’s extension by pressing a bridged appearance button on your telephone. This button can be any call appearance labeIed with another user’s primary extension number, as assigned to you by your System Manager. Use to assist in handling calls for a designated co-worker. Call Coverage Provides automatic redirection of certain calls to your telephone for answering. (Your System Manager determines which calls will be sent to you.) Use to answer calls for other extensions for whom you provide coverage. Call Coverage can also automatically redirect your calls when your teIephone is busy, you are out of the office, or you have pressed the Send All Calls button. Call Forwarding — Busy/Dont Answer Temporarily forwards all your calls to another extension or to the attendant if your telephone is busy or you do not answer your calls within a preset number of rings. Use when you want your calls to be forwarded to a telephone number of your choice. Call Forwarding — Follow Me Temporarily forwards all your calls to another extension or to an outside number, depending on your system. Use when you want your calls to be automatically forwarded to a telephone number of your choice. Call Park Puts a call on hold at your telephone, for retrieval at any extension. Use when you need to go elsewhere to get information during a call, or whenever you want to complete a call from a different location. Also, if the call received is for someone else, use it to hold the call until the called party can answer from the nearest available telephone. 4
Call Pickup Lets you answer a call at your telephone for another extension in your pickup group. Use when you want to handle a call for a group member who is absent or otherwise unable to answer. Note: You can use this feature only if you and the called party have been assigned to the same pickup group by your System Manager. Conference Allows you to add a third party to a call, so that you can conduct a 3- way conversation. (If you want to conference more than 3 parties, call your attendant for assistance.) Use to set up time-saving conferences, or to spontaneously include a third party important to a discussion. Drop Disconnects from a call without requiring you to hang up the handset or press the switchhook. Can also be used with the Conference feature to disconnect the last party added. Use whenever you want to continue using the handset after ending a call. Hold Puts a call in a holding state until you can return to it. While a call is on hold, you can place another call, activate another feature, answer a waiting call, or leave your telephone to do another task. Use when you have a call that you dont want to drop, but have to interrupt briefly to do something else. Intercom (Automatic/Dial) Gives you quick access to specified telephones. With Automatic Intercom, you can call predetermined persons by pressing a single feature button. With Dial Intercom, you can call any member of a predetermined group by pressing a feature button and then dialing the group member’s 2- or 3-digit code. Last Number Dialed Automatically redials the last number you dialed, either an extension or an outside number. Use to save time in redialing a busy or unanswered number. Available with DEFINITY Generic 2 and System 85 R2V4 and some R2V3 systems. Check with your System Manager to see if the feature is available in your system. Leave Word Calling (LWC) Leaves a message for another extension to call you back. The called party will be able to dial message center, AUDIX, or a covering user to retrieve a short, standard message that gives your name and extension, the date and time you called, and the number of times you called. Use any time you want to have someone call you back; it will help cut down on repeated call attempts. Message Lets you know that a caller has left a message for you when the message light goes on. You can then follow your System Managers local message retrieval procedures to get your message. See the Message Retrieval procedures under the Display Features heading. Mute Allows you to turn off the microphone of the speakerphone or the handset so that the caller cannot hear you. Priority Calling Allows you to call another extension with a distinctive 3-burst ring to indicate that your call requires immediate attention. Use when you have important or timely information for someone. Reset Speakerphone Initiates an acoustic test of the surrounding acoustic environment by using a sequence of tones. When the tones stop, your speakerphone has finished adjusting itself for optimal performance. It is now ready for use. Use whenever you move your telephone to a different location (even in the same room), or whenever the light next to [ Speaker Reset Spkr ] is fluttering. 5
Select Button Used in any of 3 different ways 1) 2)When used with [ Drop Test ] you can perform a self-test of your telephones lights, ringer, and display. When used with [ Conference Ring ] you can select your own personalized ring from among 8 available patterns. Use to distinguish your ring from that of other nearby telephones. 3) When used with [ Speaker Reset Spkr ] the built-in speakerphone performs an acoustic test of the environment to provide optimal speakerphone performance. Use whenever you move your telephone to a different location (even in the same room), when the telephone is unplugged, or when there has been a power failure. When any of these three things happen, the light on this button will flutter to notify you that the sound level and quality needs to be reset. Self-Test Allows you to test the operation of the lights, ringer, and display of your telephone. Send All Calls Temporarily sends all your calls to the extension of a person designated to answer them when you cannot (perhaps a secretary or receptionist). Use when you will be away from your desk for awhile or when you do not want to be interrupted by calls. Speaker In the listen-only mode, allows you to place calls or access other voice features without lifting the handset when speaker is on. However, in oder to speak to the other party, you must lift the handset. Use with features that require listening only, such as on-hook dialing, monitoring calls on hold, and retrieving messages. Note: Your telephone has either the Speaker (listen-only) or the Speakerphone function. In either case, you will have simply a [ Speaker Reset Spkr ] button. Check with the System Manager. Speakerphone Allows you to place and answer calls or access other voice features without lifting the handset. When used with [ Select ], the built-in speakerphone performs an acoustic test of the surrounding acoustic environment by using a sequence of tones. When the tones stop, the speakerphone has finished adjusting itself for optimal performance. Use the built-in speakerphone any time you prefer hands-free communication, both speaking and listening, or for group conference situations. Note: Your telephone may be set for the Speaker (listen only) rather than the Speakerphone (listen and speak) feature. In either case, you will have simply a [ Speaker Reset Spkr ] button. Check with the System Manager. Terminal Busy Indication Provides a visual indication of the busy (off-hook) or idle (on-hook) status of a specified telephone. Use this information when servicing calls for another person. For example, if you area secretary servicing your supervisors calls, use this feature to see whether your supervisor’s extension is busy or idle. Transfer Transfers a call from your telephone to another extension or outside number. Use when your caller needs to speak further with someone else. Note: Calls from an outside number to your telephone can be transferred only to an extension, not to another outside number. 6