ATT CL4940 User Manual

36

Answering system

Number of rings
You can set the answering system to answer an incoming call after two, three, 
four, five, six or seven rings. You can also select toll saver 2-4 or toll saver  
4-6. If toll saver 2-4 is selected, the answering system answers a call after 
two rings when you have new messages, or after four rings when there are 
no new messages. If toll saver 4-6 is selected, the answering system answers 
a call after four rings when you have new messages, and after six rings when...

37

Answering system

Answering system settings
Message alert
If the message alert is set to On, you can hear the telephone beeps every 15 
seconds when there are new messages.
To change the setting: 
When the telephone is in idle mode, press  
MENU/SELECT to enter the main menu.
Press MENU/SELECT again to select >Answering sys.
Press CIDq or DIRp to scroll to >Message alert, 
then press MENU/SELECT.
Press CIDq or DIRp to choose >On or >Off. 
Press MENU/SELECT to save the setting. There is 
a...

38

Answering system

Answering system settings
Priority code
You may give the priority code to whom you would like them to have 
higher priority when calling you. When the priority code is entered while 
the answering system is playing the outgoing announcement, the answering 
system announces, “Please wait a moment” to the caller. The telephone then 
plays the priority call tone for 30 seconds to alert you that it is a priority call. 
The default priority code is 999.
To change the setting: 
When the...

39

Answering system

Message capacity
The system can record up to 99 messages. The total recording time for the 
announcement, messages and memos is approximately 25 minutes. If the 
memory is full, the answering system announces, “Memory is full” before 
message playback. The screen displays Memory is full in idle mode. Once the 
memory is full, the answering system will not answer calls even it is turned 
on, nor can you record new messages until old ones have been deleted.
Messages remain available...

40

Answering system

Message playback
If you have new messages, you hear only the new messages in chronological 
order. If there are no new messages, the system plays back all the messages  
in chronological order.
Before each message, you hear the day and time of the recording. If the date 
and time are not set, you hear, “Time and date not set” before playback. The 
system announces, “End of messages” after all messages are played back.
To listen to messages:
Press PLAY/STOP to listen to the...

41

Answering system

-OR-
When the telephone is in idle mode, press DELETE X. The system 
announces, “To delete all old messages, press delete again.”
Press DELETE X again to confirm. The system announces, “All old messages 
deleted.” with a confirmation tone.
NOTE: When there are no old messages and you press DELETE X, the system announces, “You have no old messages.”
Memo
Memos are messages you record as reminders for yourself or others using the 
same answering system. Play and delete memos the same...

42

Answering system

Message counter displays
The base message counter shows the total number of answering system 
messages. See the table below for other message counter displays.
Message counter displays
No messages.
-Total number of messages and memos.
 0 
 1 99  

43

Answering system

Remote access
You can reach your answering system remotely by dialing your home 
telephone number from any touch-tone telephone.
To remotely reach your answering system:
Dial your telephone number from any touch-tone telephone.
When the system answers, enter the three-digit remote access code (500 is 
the default code. See page 37 to change it).
You can also enter the following remote commands:
Remote commands 
1Press to listen to all messages.
2Press to listen to new messages...

44

Alert tones and lights
Screen icons
Ringer off - the telephone ringer is off.  
NEWNew caller ID log - new and missed calls.
Message counter - total number of messages.
Alert tones
One short beepTone of each key press. 
-OR-
Error tone.
One long beepThe system begins recording a message, memo or announcement. 
Two short beepsYou are pressing pVOLUMEq on the telephone base when the volume is already at its highest or lowest setting. 
-OR-
Call waiting tone. 
Confirmation tone (three rising tones)The...

45

Appendix

Alert tones and lights
Indicator lights 
IN USEOn when the answering system is answering an incoming call.
Flashes quickly when there is an incoming call. 
ANS ON On when the answering system is on.PLAY/STOPOn when the system is playing messages.
Flashes when there are new messages.
MUTEOn when the microphone is muted.
 SPEAKER
On when the speakerphone is on.