3Com Palm V Organiser Instructions Manual

							Chapter 5 Page 133
2. Tap the Retrieve All High Priority check box to select it. 
3. Tap OK.
Note:This setting is applicable only if your E-Mail application has 
the capacity to flag high-priority e-mail items.
Truncating e-mail items
The Truncate feature lets you set a point at which long e-mail items 
truncate when downloading to your organizer. By default, this 
Truncate value is 4,000 characters. By truncating long messages, you 
reduce the time it takes to synchronize your desktop E-Mail and Mail, 
as well as the amount of storage space e-mail uses on your organizer.
Note:Truncation is separate and independent from filtering.
To truncate e-mail items:
1. Tap Truncate in the HotSync Options dialog box.
2. Tap to select the truncation setting you want. 
Tip:If you select the maximum setting, messages can be 8,000 
characters; longer messages are truncated. If you select a 
lower value, you’ll have more room for e-mail items.
3. Tap OK.
Tap 
check 
box
Tap 
Truncate 
Tap to
se lect 
maximum 
length 
						

							Page 134  Communicating Using Your Organizer
Mail menus
Mail menus are shown here for your reference, and Mail features that 
are not explained elsewhere in this book are described here.
See “Using menus” in Chapter 1 for information about choosing menu 
commands.
Message menus
The Message menu varies depending on whether you are viewing an 
e-mail item, creating an e-mail item, or viewing the Message List.
Options menus
The Options menu varies depending on whether you are creating or 
editing an e-mail item.
About Mail
Shows version information for Mail.
Message List
New Message 
View Message
Message List
New Message 
						

							Chapter 5 Page 135
Beaming information
Your organizer is equipped with an IR (infrared) port that you can use 
to beam information to another Palm Computing platform handheld 
that’s close by and also has an IR port. The IR port is located at the top 
of the organizer, behind the small dark shield. 
You can beam the following information between Palm Computing 
platform handhelds:
nThe record currently displayed in Date Book, Address Book, To 
Do List, or Memo Pad
nAll records of the category currently displayed in Address Book, 
To Do List, or Memo Pad
nA special Address Book record that you designate as your 
business card, containing information you want to exchange with 
business contacts
nAn application installed in RAM memory
Note:You can also perform HotSync operations using the IR port. 
See “IR HotSync operations” in Chapter 6 for more details.
To select a business card:
1. Create an Address Book record that contains the information you 
want on your business card.
2. Tap the Menu icon  .
3. Tap Record, and then tap Select Business Card.
4. Tap Yes.
To beam a record, business card, or category of records:
1. Locate the record, business card, or category you want to beam.
2. Tap the Menu icon  .
3. Tap Record, and then tap one of the following:
The Beam command for an individual record
In Address Book only: Beam Business Card
Beam Category
4. When the Beam Status dialog box appears, point the IR port 
directly at the IR port of the receiving organizer. 
						

							Page 136  Communicating Using Your Organizer
Tip:For best results, Palm V organizers should be between 10 
centimeters (approximately 4 inches) and 1 meter 
(approximately 39 inches) apart, and the path between the two 
organizers must be clear of obstacles. Beaming distance to 
other Palm Computing platform handhelds may be different.
5. Wait for the Beam Status dialog box to indicate that the transfer is 
complete before you continue working on your organizer.
To beam an application:
1. Open the Applications Launcher.
2. Tap the Menu icon  .
3. Tap App, and then tap Beam.
4. Tap the application you want to transfer.
Note:Some applications are copy-protected and cannot be 
beamed. These are listed with a lock icon next to them.
5. Tap Beam.
6. When the Beam Status dialog box appears, point the IR port 
directly at the IR port of the receiving organizer.
7. Wait for the Beam Status dialog box to indicate that the transfer is 
complete before you continue working on your organizer.
To receive beamed information:
1. Turn on your organizer.
2. Point the IR port directly at the IR port of the transmitting 
organizer to open the Beam Status dialog box.
3. Tap Yes.
4. Wait for the Beam Status dialog box to indicate that the transfer is 
complete, and then tap OK to display the new entry.
Incoming records are placed in the Unfiled category.  
						

							Chapter 5 Page 137
Tips on beaming information
nYou can press the Address Book application button   for about 
two seconds to beam your business card.
nYou can set the full-screen pen stroke to beam the current entry.
See “Pen preferences” in Chapter 7 for more information. 
nYou can use the Graffiti Command stroke /B to beam the current 
entry.  
						

							Page 138  Communicating Using Your Organizer 
						

							Chapter 6 Page 139
Chapter 6
Advanced HotSync® Operations
HotSync® technology enables you to synchronize data between one or 
more Palm Computing
® platform handhelds and Palm™ Desktop 
software or another PIM such as Microsoft Outlook. To synchronize 
data, you must connect your Palm V™ organizer and Palm Desktop 
software either directly by placing your organizer in the cradle 
attached to your computer or using infrared communications, or 
indirectly with a Palm V™ Modem or via a network using the 
network HotSync technology.
This chapter describes how to select HotSync options and perform a 
HotSync operation via infrared communications, a modem, or a 
network. See “Exchanging and updating data: HotSync operations” in 
Chapter 4 for information about performing your first and subsequent 
local HotSync operations.
Selecting HotSync setup options
You can choose when you want HotSync Manager to run. If necessary, 
you can adjust the local and modem HotSync settings as well.
To set the HotSync options:
1. Click the HotSync Manager icon in the Windows system tray.
2. Choose Setup.
3. Click the General tab and select one of the following options: 
						

							Page 140  Advanced HotSync® Operations
Tip:If you’re not sure which option to use, keep the default 
setting: Always available.
4. Click the Local tab to display the settings for the connection 
between your computer and the organizer cradle, and adjust the 
following options as needed.Always available
Adds HotSync Manager to the Startup 
folder and constantly monitors the 
communication port for synchronization 
requests from your organizer. With this 
option, the HotSync Manager synchronizes 
data even when Palm Desktop software is 
not running.
Available only 
when Palm 
Desktop software 
is runningStarts HotSync Manager and monitors 
requests automatically when you open Palm 
Desktop software.
Manual
Monitors requests only when you select 
HotSync Manager from the Start menu. 
						

							Chapter 6 Page 141
5. Click the Modem tab to display the modem settings and adjust the 
options as needed. See “Conducting a HotSync operation via 
modem” later in this chapter for more information.
6. If you are attached to a network, click the Network tab to display 
the network settings and adjust the options as needed. See 
“Conducting a HotSync operation via a network” later in this 
chapter for more information.
7. Click OK.Serial Port
Identifies the port that Palm Desktop software 
uses to communicate with the cradle. This 
selection should match the number of the port 
to which you connected the cradle.
Note:Your organizer cannot share this port 
with an internal modem or other 
device. See “Palm V components” in 
Chapter 1 if you have trouble 
identifying the serial port.
Speed
Determines the speed at which data is 
transferred between your organizer and Palm 
Desktop software. Try the As Fast As Possible 
rate first, and adjust downward if you 
experience problems. This setting allows Palm 
Desktop software and your organizer to find 
and use the fastest speed. 
						

							Page 142  Advanced HotSync® Operations
Customizing HotSync application settings
For each application, you can define a set of options that determines 
how records are handled during synchronization. These options are 
called a “conduit.” By default, a HotSync operation synchronizes all 
files between the organizer and Palm Desktop software. 
In general, you should leave the settings to synchronize all files. The 
only reason you might want to change these settings is to overwrite 
data on either your organizer or Palm Desktop software, or to avoid 
synchronizing a particular type of file because you don’t use it.
In addition to the conduits for Date Book, Address Book, To Do List, 
Memo Pad, and Expense, Palm Desktop software includes System and 
Install conduits. The System conduit backs up the system information 
stored on your organizer, including Graffiti
® ShortCuts. The Install 
conduit installs add-on applications on your organizer. 
To customize HotSync application settings:
1. Click the HotSync icon Ô
 in the Windows system tray (bottom-
right corner of the taskbar).
Tip:You can also click the HotSync command on the Palm 
Desktop software menu bar.
2. From the HotSync Manager menu, choose Custom.
3. Select the appropriate user name from the list.
4. Select an application in the Conduit list.
5. Click Change.