Xerox WorkCentre 5755 Manual

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Configure a Fax Repository using FTP Server
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
• Ensure that File Transfer Protocol (FTP) services is running on the server or workstation where 
images to be faxed by the device will be stored. Note the IP Address or host name.
• Create a user account and password for the device. When the Server Fax feature is used, the 
device logs in using the account, transfers the file to the server or workstation and logs out. Note 
the user account and password details.
• Create a directory within the FTP root to be used as a fax repository. Note the directory path.
• Test the FTP connection by logging in to the fax repository from a PC with the user account and 
password. Create a new folder within the directory and then delete the folder. If you cannot 
perform this function check the user account access rights and the FTP service setup.
Enter the Fax Repository Details Using Internet Services
At your Workstation:
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Services] link.
2. Click on the [Server Fax] link.
3. Select [Fax Repository Setup] in the directory tree.
4. In the Settings area:
a. Select FTP from the [Protocol] drop-down menu.
b. Select either [IPv4 Address], [IPv6 Address] or [Host Name].
c. Enter details of the Repository Server in the IP Address: Port or Host Name: Port field.
d. Type in the path to the location of the repository server in [Document Path]. For example: 
/(directory name)/(directory name).
e. In the [Login Credentials to Access the Destination] area, select one of the following:
•Authenticated User and Domain - select this method to be used in conjunction with the 
network accounting or another authentication method, such as Secure Access, to 
validate the user.
•Authenticated User - when selected, the device will prompt to log in using your own 
network credentials.
•System - selecting this method allows the device to authenticate to the server with the 
credentials entered in the [Login Name], [Password] and [Retype Password] entry 
fields.
f. Check the [Select to save new password] checkbox, if you want to change the password for 
an existing Login Name.
5. Click on the [Apply] button to accept the changes.
6. Configure the Defaults settings, refer to Configure Default Settings on page 296. 
						

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Configure a Fax Repository using NetWare
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
• Ensure the device is fully functioning on the network prior to installation.
• Create a new directory on the NetWare server to be used as the fax repository. Note down the 
server name, server volume, directory path, NDS Context and Tree, if applicable.
• Create a user account and password with access to the fax repository. When a document is faxed, 
the machine logs in using the account, transfers the file to the server and then logs out.
• Ensure the NetWare protocol is enabled on your machine.
Print a Configuration Report to verify that the NetWare protocol is enabled on your machine.
1. Press the  button.
2. Touch the [Machine Information] tab.
3. Touch [Print Reports].
4. Touch [Print Report].
5. Touch [Close].
The Configuration Report will print. On the report check under Network Setup heading if Netware 
protocol is enabled.
Enter the Fax Repository Details via Internet Services
At your Workstation:
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Services] link.
2. Click on the [Server Fax] link.
3. Select [Fax Repository Setup] in the directory tree.
4. In the Settings area:
a. Select NetWare from the [Protocol] drop-down menu.
b. Enter the host name or the NetWare server in the [Server Name] field.
c. Enter the path to the Repository on the NetWare server in the [Server Volume] field.
d. Enter NDS tree details in the [NDS Tree] field. The default tree name is “Xerox_DS_Tree”.
Note:If you are using Bindery or Bindery emulation, leave this field blank. If you are using NDS, 
this field cannot be left blank.
e. Enter the name for the NDS context in the [NDS Context] field. The default context name is 
“Xerox_DS_Context”.
Note:If you are using Bindery or Bindery emulation, leave this field blank. If you are using NDS, 
this field cannot be left blank.
f. Type in the path to the location of the repository server in [Document Path]. For example: 
/(directory name)/(directory name).
g. In the [Login Credentials to Access the Destination] area, select one of the following: 
						

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•Authenticated User and Domain - select this method to be used in conjunction with the 
network accounting or another authentication method, such as Secure Access, to 
validate the user.
•Authenticated User - when selected, the device will prompt to log in using your own 
network credentials.
•System - selecting this method allows the device to authenticate to the server with the 
credentials entered in the [Login Name], [Password] and [Retype Password] entry 
fields.
h. Check the [Select to save new password] checkbox, if you want to change the password for 
an existing Login Name. 
5. Click on the [Apply] button to accept the changes.
6. Configure the Default settings. Refer to Configure Default Settings on page 296.
Configure a Fax Repository using SMB
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
• Create a shared folder to be used as a fax repository. Note the Share Name of the folder and the 
Computer Name or Server Name.
• Create a user account and password for the device with full access rights to the fax repository. 
Note the user account and password.
• Test the settings by attempting to connect to the shared folder from another PC by logging in with 
the user account and password. Create a new folder within the directory and then delete the 
folder. If you cannot perform this function check the user account access rights.
Enter the Fax Repository Details Using Internet Services
At your Workstation:
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Services] link.
2. Click on the [Server Fax] link.
3. Select [Fax Repository Setup] in the directory tree.
4. In the Settings area:
a. Select SMB from the [Protocol] drop-down menu.
b. Select either [IPv4 Address] or [Host Name].
c. Enter details of the Repository Server in the IP Address: Port or Host Name: Port field.
d. Enter details of the Share name in the [Share] field.
e. Type in the path to the location of the repository server in [Document Path]. For example: 
/(directory name)/(directory name).
f. In the [Login Credentials to Access the Destination] area, select one of the following: 
						

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•Authenticated User and Domain - select this method to be used in conjunction with the 
network accounting or another authentication method, such as Secure Access, to 
validate the user.
•Authenticated User - when selected, the device will prompt to log in using your own 
network credentials.
•System - selecting this method allows the device to authenticate to the server with the 
credentials entered in the [Login Name], [Password] and [Retype Password] entry 
fields.
g. Check the [Select to save new password] checkbox, if you want to change the password for 
an existing Login Name. 
5. Click on the [Apply] button to accept the changes.
6. Configure the Default settings. Refer to Configure Default Settings on page 296.
Configure a Fax Repository using HTTP/HTTPS
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
• Ensure that web services are installed on the server where you want to store scanned images. 
Examples of web servers include: Microsoft Internet Information Services (IIS) and Apache. Note 
the IP Address or host name of the server.
• For HTTPS, ensure that your web server is installed with a secure certificate.
• Create a user account and password for the device. When a document is scanned, the device logs 
in using the account, transfers the file to the server or workstation and logs out. Note the user 
account and password details.
• Create a directory on the HTTP/HTTPS server to be used as a scan filing location (repository). Note 
the directory path.
• Note any script that is required to be run.
Enter the Fax Repository Details via Internet Services
At your Workstation:
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Services] link.
2. Click on the [Server Fax] link.
3. Select [Fax Repository Setup] in the directory tree.
4. In the Settings area:
a. Select HTTP or HTTPS from the [Protocol] drop-down menu.
b. Select either [IPv4 Address], [IPv6 Address] or [Host Name].
c. Enter details of the Repository Server in the IP Address: Port or Host Name: Port field. 
d. To view the proxy server settings, click on the [View HTTP Proxy Server Settings] link. 
						

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e.HTTPS only: Check the [Validate Repository SSL Certificate] checkbox to have the 
repository’s SSL certificate validated for the correct hostname and checked for signature of a 
trusted certificate authority.
f. Enter details of the Script path and filename in the [Script path and filename (from HTTP 
root)] field, or follow the instruction below to get example script:
• Click on the [Get Example Scripts] link to download an example script in either PHP, 
ASP or Perl language.
Note:HTTP and HTTPS both require server-side scripts to allow files to be transferred to your HTTP 
server from the multifunction device.
The scripts are written in common scripting languages and documented with comments. You can 
use them as written, modify them to suit your needs, or use them as examples to create a custom 
solution. Choose a file that corresponds with the scripting language supported on your server.
PHP example: .zip .gz
ASP example: .zip .gz
ASP .NET: .zip .gz
Perl example: .zip .gz
The first line of the Perl script needs to point to Perl on your server. For example, /usr/bin/perl.
The script must reside on the HTTP Scan Repository server to work properly. You must indicate 
the path and filename of this script (relative to the HTTP root) in the Filing Destination setup.
If authentication is required to access the script on the server, specify login information on 
the setup page.
The Document Path directory permissions must allow write operations
• Right-click on the required script language file [.zip] or [.gz], which is supported by your 
HTTP Scan Repository server and select [Save Target As...] to save the file to a location 
on the desktop.
• Write down the path and filename to enter in the [Script path and filename (from 
HTTP root] field.
g. Type in the path to the location of the repository server in [Document Path]. For example: 
/(directory name)/(directory name).
h. In the [Login Credentials to Access the Destination] area, select one of the following:
•Authenticated User and Domain - select this method to be used in conjunction with the 
network accounting or another authentication method, such as Secure Access, to 
validate the user.
•Authenticated User - when selected, the device will prompt to log in using your own 
network credentials.
•System - selecting this method allows the device to authenticate to the server with the 
credentials entered in the [Login Name], [Password] and [Retype Password] entry 
fields.
i. Check the [Select to save new password] checkbox, if you want to change the password for 
an existing Login Name. 
5. Click on the [Apply] button to accept the changes.
6. Configure the Default settings. Refer to Configure Default Settings on page 296. 
						

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Configure a Fax Repository using SMTP
Information Checklist
Before starting the procedure, ensure the following task has been performed:
• Obtain the domain name of your SMTP mail server.
At your Workstation:
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Services] link.
2. Click on the [Server Fax] link.
3. Select [Fax Repository Setup] in the directory tree.
4. Select [SMTP] from the Protocol drop-down menu.
5. Enter details in the [Domain Name] field.
6. For Enable Email Security, check the [Enable] checkbox to automatically include the 
Authenticated User’s e-mail address in the CC: field.
Additionally, the Authenticated User’s e-mail address will be used as the Reply To: address.
Note:This feature requires Network Authentication to be enabled. The Perform LDAP Query to 
populate the From: field option must be enabled.
7. Click on the [Apply] button to accept the changes.
Configure Default Settings
At your Workstation:
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Services] link.
2. Click on the [Server Fax] link.
3. Select [Defaults] in the directory tree. The Fa x  -  D e fa u l t s page displays.
The following options can be configured:
•General
•Fa x
•Image Quality
•Layout Adjustment
•Filing Options
General
1. From the Fa x  -  D e fa u l t s page, in the General area, click on the [Edit] button. The General page 
displays.
a. In the General area, for Job Log, check the [User Name] and/or [Domain] checkbox if you 
want these attributes to appear in the Job Log when users log in to the device. 
						

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b. For Confirmation Sheet, select the type of information that you want to be included with the 
Confirmation Sheet from the drop-down menu:
•Errors Only - this setting will produce a Confirmation Sheet only when error information 
is detected.
•On - this setting will always produce a Confirmation Sheet that will provide error 
information and job status.
•Off - this setting will not produce a Confirmation Sheet.
c. Click on the [Save] button to return to the Fa x - Default page.
Fa x
1. From the Fa x  -  D e fa u l t s page, in the Fa x  area, click on the [Edit] button. The Fa x page displays.
a. In the Server Fax area, for [2 Sided Scanning] select the required document scanning option, 
either [1 Sided], [2 Sided] or [2 Sided, Rotate Side 2].
b. Select the required method used to optimize the quality of your scanned output images 
based on the content in your original documents for [Content Type].
c. Specify the resolution from the [Resolution] drop-down menu. The resolution affects the 
amount of detail reproduced on graphic images, and transmit time. Select [Standard (200 x 
100 DPI)] or [Fine (200 DPI)].
d. Click on the [Apply] button to return to the Fa x - Default page.
Image Quality
1. From the Fa x  -  D e fa u l t s page, in the Image Quality area, click on the [Edit] button. The Image 
Quality page displays.
a. In the Image Quality area, for Lighten / Darken, use the [Lighten] or [Darken] arrow 
buttons to adjust the overall brightness of the original output.
b. For Background Suppression, select either [No Suppression] or [Auto Suppression]. Use this 
feature to prevent the reproduction of an unwanted background image, shading or bleed-
through from the reverse side of the original. This will produce an output image with a mostly 
white background.
c. For Soften/Sharpen, use the left [Soften] or right [Sharpen] arrow buttons to adjust the 
overall softness or sharpness of the original output.
d. For Manual Contrast, use the left [Least Contrast] or right [Most Contrast] arrow buttons to 
adjust the overall contrast of the original output
e. Click on the [Apply] button to return to the Fa x - Default page.
Layout Adjustment
Layout Adjustment setting includes Original Size. This allows you to choose either [Auto Detect] 
which allows the device to automatically detect the original size of the document, or [Manual Size 
Input] which requires the user to select the size of the document, or [Mixed Size Originals] if the 
original documents are of mixed sizes.
1. From the Fa x  -  D e fa u l t s page, in the Layout Adjustment area, click on the [Edit] button. The 
Layout Adjustment page displays.
2. Select the required options.
3. Click on the [Apply] button to accept changes and return to the Fa x - Default page. 
						

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Filing Options
Filing options allow you to specify the Delay Start. When [Specific Time] is selected, this allows you to 
specify the time of day (each day) when the fax jobs will start. This feature is convenient for 
international calls and for sending documents at night when the telephone rates are at their lowest.
If set to [Off], any fax jobs are begun (or queued) immediately.
1. From the Fa x  -  D e fa u l t s page, in the Filing Options area, click on the [Edit] button. The Filing 
Options page displays..
2. For Delay Start, select the required option. If [Specific Time] is selected, enter required time.
3. Click on the [Apply] button to implement changes and return to the Fa x - Default page. 
						

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16LAN Fax
LAN (Local Area Network) Fax allows users to send documents to fax devices directly from their 
computers. When enabled, users select the Fax option from their Print Driver. The LAN fax option 
requires the Embedded Fax Kit to be fitted to the device.
Information Checklist
Make sure that you have configured the Embedded Fax. For further information, refer to Embedded Fax 
on page 271 before continuing with this procedure. 
Before starting the procedure, ensure the following items are available or tasks have been performed:
• Ensure that the device is fully functioning in its existing configuration.
• The Embedded Fax option must be installed on the device.
• The WorkCentre Print Driver must be installed on your Workstation. 
Enable LAN Fax (Windows Print Driver)
LAN Fax must be enabled in your Print Driver to support the LAN fax feature. LAN fax can be enabled 
automatically, with either Bi-directional communication or manually. Both instructions are detailed 
below.
Configure the Print Driver - Automatically
1. At your Workstation, from the [Start] menu click on:
•[Printers and Faxes] - Windows XP. If you cannot see this option in the [Start] menu, then 
click on [Start], followed by [Control Panel] first.
•[Settings] then [Printers] - Windows 2000.
•[Settings] then [Printers and Faxes] - Windows 2003
2. Right-click on your Print Driver and click on [Properties].
3. Click on the [Configuration] tab.
4. Click on [Bi-Directional Setup].
5. Ensure Bi-directional Communication is set to [Automatic], or click on [Manual] and enter the 
Device Name or IP Address. Click on [OK].
6. Click on the [Installable Options] button.
7. Ensure that LAN Fax displays [Installed].
8. Click on [OK].
9. Click on [Apply]. 
						

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Configure the Print Driver - Manually
To configure the Print Driver without using bi-directional communication return to the Configuration 
tab within the Properties of the Print Driver.
1. Click on [Installable Options].
2. Click on the [LAN Fax] drop-down menu and select [Installed].
3. Click on [OK].
4. Click on [Apply] to close the Print Driver Properties menu.
Using LAN Fax
Add Fax Recipient
1. On the Fa x screen, click on the [Add Recipient] icon.
2. In the Add Fax Recipient area:
a. Enter the name of the fax recipient in the [Name] field.
b. Enter the fax number of the recipient in the [Fax Number] area.
c. Enter details such as Organization, Te l e p h o n e  N u m b e r, E-mail Address and Mailbox 
number if required.
d. If you want to add this recipient to your personal phonebook, check the [Save to Personal 
Phonebook] checkbox.
e. Click on [OK].
The recipient will show in the [Recipients] list.
3. If you have a Personal Phonebook created you can add a recipient name from it. On the Fax 
screen, click on the [Add from Phonebook] icon.
4. In the [Add from Phonebook] area:
a. If you have more than one phonebook available, select the required phonebook from the 
[Phone book] drop-down menu.
b. Click on the recipient that you want to fax to and click on the add (green arrow) button. 
To view the details for the recipient, double-click on the recipient.
c. If you want to add more than one recipient, hold down the [Ctrl] key on your keyboard and 
click on each name, and click on the add (green arrow) button.
WindowsMAC 
1. Open a document that you want to fax.
2. Click on 
[File] then [Print].
3. In the 
Printer area, from the Name drop-down 
menu, select your printer.
4. Click on the 
[Properties] (or [Preferences]) 
button.
a. Ensure you are on the 
[Paper/Output] tab.
b. Select 
[Fax] from the [Job Type] drop-down 
menu to display the 
Fa x screen.1. Open a document to fax and click on 
[File] and 
then 
[Print].
2. Click on the Xerox printer.
3. Click on 
[Xerox Features] from the [Copies 
and Pages] 
menu.
a. Ensure you are on the 
[Paper/Output] area.
b. Select 
[Fax] from the [Job Type] drop-down 
menu to display the 
Fa x screen.
4. Click on 
[Fax].