Xerox WorkCentre 5745 User Manual

							Administrator Tools Password
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System Administrator Guide51
Saving and Reprinting Jobs
The Save Job for Reprint feature allows users to store print jobs on the device from their Print Driver, or 
the Print page of Internet Services, then select the job from the device’s user interface for reprinting.
This feature can be enabled and configured by the System Administrator from the Properties tab of 
Internet Services (the series of web pages, hosted on the embedded HTTP server of the device).
Enabling the Feature at a TCP/IP Networked Workstation
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Services] link.
2. Click on the [Reprint Saved Jobs] link.
3. Select [Enablement] in the directory tree.
4. In the Enablement area, select [Enabled] to enable the feature, and click on the [Apply] button. 
Backup Saved Jobs
1. Select [Backup Jobs] in the directory tree to back up saved jobs stored on the system.
2. In the Settings area:
a. Select [FTP] from the [Protocol] drop-down menu.
Note:Only FTP is available.
b. Select either the [IPv4 Address], [IPv6 Address] or [Host Name] radio button for your FTP 
server.
c. Enter details of the repository server in the IP Address: Port or Host Name: Port field.
d. For [Document Path], specify the path to the file repository.
e. For [File Name], type the file name for the backup. This name will be appended onto the end 
of the document path.
f. For [Login Name], if you selected System for Login Credentials (referring to FTP repository in 
the Workflow Scanning topic), then you must specify the system login name here.
g. For [Password] and [Retype Password], if you selected System for the login credentials, then 
you can specify and confirm the system password here. The password may be blank.
h. Check the [Select to save new password] checkbox for an existing Login Name. 
3. Click on the [Start] button at the bottom of the page to implement the password change, or 
[Undo] to cancel any changes.
Restore Saved Jobs
1. Select [Restore Jobs] in the directory tree to restore saved jobs stored on a repository.
Note:When Saved Jobs are restored, all current Saved Jobs data will be immediately deleted. The 
restore process may take some time to complete depending on how many files were backed up. 
The restored Saved Jobs data is not appended to the existing Saved Jobs. If the restore is aborted, 
the Default Public Folder will be empty.
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2. In the Settings area:
a. Select [FTP] from the [Protocol] drop-down menu.
Note:Only FTP is available.
b. Select either the [IP Address], [IPv4 Address] or [Host Name] radio button for your FTP 
server.
c. Enter details of the repository server in the [IP Address: Port] or [Host Name: Port] field.
d. For [Document Path], specify the path to the file repository.
e. For [File Name], type the file name for the backup to restore. This name will be appended to 
the document path.
f. For [Login Name], if you selected System for Login Credentials (referring to FTP repository in 
the Workflow Scanning topic), then you must specify the system login name here.
g. For [Password] and [Retype Password], if you selected System for the login credentials, then 
you can specify and confirm the system password here. The password may be blank.
h. Check the [Select to save new password] checkbox for an existing Login Name. 
3. Click on the [Start] button at the bottom of the page to implement the password change, or 
[Undo] to cancel any changes.
Online/Offline
The Online/Offline window allows the System Administrator to stop and resume the system from 
receiving or sending jobs over the network.
At the Device:
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From the To o l s pathway, touch [Network Settings].
2. Touch [Online/Offline].
3. To stop the device receiving or sending jobs over the network touch [Offline]. Any installed 
optional features using the network (for example Workflow Scanning) will not be available until 
the device is set to Online.
Note:To enable the device to receive or send jobs over the network touch the [Online] button.
4. Touch [Save].
5. Press the  button.
6. Touch [Logout] to exit the Tools pathway.
Foreign Interface Device
A third party access and accounting device, such as a coin operated device or a card reader can be 
attached to the device. To enable this option, the Foreign Device Interface Kit must be installed. After 
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the kit is installed the System Administrator must enable Foreign Interface Device as the Accounting 
Mode from the Tools pathway of the device.
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From the To o l s pathway, touch [Accounting Settings].
2. Touch [Authentication], the Accounting Mode screen displays.
3. For Fo re i g n  I n te r fa c e  D ev i c e, touch [On] to enable the feature.
4. Touch [Save].
5. Press the  button.
6. Touch [Logout] to exit the Tools pathway.
For further information regarding the setup of the third party device, refer to the third party instruction 
manual.
Software Upgrade via Network Connection
WARNING:This procedure will delete any current jobs in the device print queue and prevent 
further jobs from printing until the upgrade has completed. If you wish to preserve these jobs, 
allow them to complete before upgrading your software. All configured network settings and 
installed options will be retained by the device after the Software Upgrade process.
Prepare for the Upgrade
Obtain the new software upgrade file for your device from the www.xerox.com website or from your 
Xerox Customer Support Representative. Download the upgrade file to a local or network drive. You will 
be able to delete the file after the upgrade procedure.
It is important to obtain the correct upgrade file for your device. Determine the software version you 
are currently running, as follows.
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [General Setup] link.
2. Select [Configuration] in the directory tree, scroll down to the Printer Setup section to see your 
System Software Version.
Upgrades
The Software Upgrade feature allows the customers to upgrade the device software as requested by a 
Xerox Customer Support Center Representative, without needing a Customer Service Representative to 
be present.
To enable or disable software upgrades on the device, follow the procedure below:
1. From the Properties tab, click on the [General Setup] link.
2. Click on the [Machine Software] link.
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3. Select [Upgrades] in the directory tree.
4. In the Upgrades area, check the [Enabled] checkbox to enable Machine Software upgrades.
5. Click on the [Apply] button.
6. Click on the [OK] button when you see the message “Properties have been successfully 
modified”.
Manual Upgrade
1. From the Properties tab, click on the [General Setup] link.
2. Click on the [Machine Software] link.
3. Select [Manual Upgrade] in the directory tree.
Note:Note the current software version and the date installed in the Last Successful Upgrade 
area. The Auto Upgrade area displays the status of the Auto Upgrade. If Auto Upgrade is 
enabled, the screen displays the time at which the Auto Upgrade will take place and the Server 
details.
4. In the Manual Upgrade area:
a. Click on [Browse] to locate the software upgrade file obtained earlier.
b. Select the file and click [Open].
c. Click on the [Install Software] button to proceed with the upgrade. The file will be sent to 
the printer and will disable the printing functionality. The web browser will become inactive 
and you will not be able to access the device via this method until the upgrade has completed 
and the device has rebooted. The upgrade should take no longer than 15 minutes.
5. When the device has completed the upgrade it will reboot automatically. The configuration report 
will print (if it was enabled in the Tools set up). When the device is accessible from a web browser, 
view the software version on the Internet Services Manual Upgrade page, or check the 
configuration report to verify that the software level has changed.
Note:Your device can be set to automatically schedule device software upgrades from a central 
server at a specific time on a regular basis. For instructions click on the [Software Upgrade] link to 
the left of the page and select [Auto Upgrades] in the directory tree.
You have completed the steps to perform a manual software upgrade.
Software Upgrade: Auto
Your device can be set to automatically schedule device software upgrades from a central server.
WARNING:This procedure will delete any current jobs in the device print queue and prevent 
further jobs from printing until the upgrade has completed. If you wish to preserve these jobs, 
allow them to complete before upgrading your software. All configured network settings and 
installed options will be retained by the device after the Software Upgrade process.
Determine your current System Software Version number.
1. From the Properties tab, click on the [General Setup] link.
2. Select [Configuration] in the directory tree, scroll down to the Printer Setup section to see your 
System Software Version.
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3. Contact your Xerox Customer Support Representative to make certain that Auto Upgrading is 
appropriate for your device. Otherwise, refer to Upgrades on page 53 for manual upgrade 
instructions.
4. Press the  button.
5. Touch [Logout] to exit the Tools pathway.
Set the Auto Upgrade Time
1. From the Properties tab, click on the [General Setup] link.
2. Click on the [Machine Software] link.
3. Select [Auto Upgrade] in the directory tree.
4. In the Auto Upgrade area, for Schedule Upgrade, check the [Enabled] checkbox to enable the 
upgrade.
5. For Refresh Start Time, select either [Hourly] or [Daily] to activate the feature accordingly.
If [Daily] has been selected, enter the required time for the upgrade to be performed.
6. For Protocol, select either [IPv4 Address], [IPv6 Address] or [Host Name]. 
7. Enter details of the server where the software upgrade file is located at in the [IP Address] and 
[Port] or the [Host Name] and [Port] field (the default port number is 21).
8. Enter the path to the upgrade file on the server in the [Directory Path] field.
9. Enter the [Login Name] and [Password] for the server, retype the password.
10. Click on the [Apply] button to accept the changes.
11. Click on the [OK] button when you see the message “Properties have been successfully 
modified”.
The upgrade will now be performed automatically on the device at the time specified. When the 
upgrade process starts network connectivity with the device will be unavailable, including access from 
Internet Services. The upgrade progress can be monitored from the device screen interface.
You have completed the steps to automatically upgrade the device software.
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WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide 56
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4Internet Services
This chapter explains how to enable and use the Internet Services feature of the device. 
The Internet Services feature uses the embedded HTTP Server on the device. This allows you to 
communicate with the device through a web browser and gives you access to the Internet or intranet. 
Entering the IP Address of the device as the URL (Universal Resource Locator) in the browser provides 
direct access to the device.
Internet Services not only allow you to change basic settings on the Control Panel, but also allows you 
to change more specialized settings for the device.
Information Checklist
Before accessing Internet Services, please ensure the following items are available or have been 
performed: 
• The device must be physically connected to the network with TCP/IP enabled so that Internet 
Services can be accessed from a web browser.
• An existing operational workstation with TCP/IP Internet or Intranet accessibility is required.
• HTTP (HyperText Transfer Protocol) should be enabled on the device. HTTP is enabled by default. 
If you need to enable HTTP, see Enable HTTP on the device on page 57.
Enable HTTP on the device
HyperText Transfer Protocol (HTTP) must be enabled on the device in order to access the embedded 
HTTP server.
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From the To o l s pathway, touch [Network Settings].
2. Touch [Network Setup].
3. Touch [TCP IP].
4. From the TC P / I P screen, touch [HTTP/IPP Enablement].
a. For Protocol touch [Enable].
b. Touch [Save], to return to the TC P / I P screen.
5. Touch [Close].
6. Press the  button.
7. Touch [Logout] to exit the Tools pathway.
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Access Internet Services
Instructions to access Internet Services:
1. Open the web browser from your Workstation.
2. In the URL field, enter http:// followed by the IP Address of the device. For example: If the IP 
Address is 192.168.100.100, enter the following into the URL field: http://192.168.100.100.
3. Press  to view the Home page.
4. Click a tab to access the desired page, or click on the Index icon at the top of the device web page 
to access the index and contents list.
Many of the features available within Internet Services will require the System Administrator log in 
using their User ID and Passcode. The default being [admin] and [1111]. A user will only be prompted 
for the Administrator User ID and Password once in a single browser session. 
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							Status
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Status
Description and Alerts
Device Description
The Device Description area displays the following information:
•Machine Model
•Location
•Status
•Name
•IP Address
1. At your Workstation, open the web browser and enter the IP Address of the device in the Address 
bar, and press .
2. Click on the [Status] tab.
3. Select [Description and Alerts] in the directory.
Alerts
The Alerts area displays all current alert messages. Each alert will specify what the problem is and a 
solution to the problem.
1. At your Workstation, open the web browser and enter the IP Address of the device in the Address 
bar, and press .
2. Click on the [Status] tab.
3. Select [Description & Alerts] in the directory tree.
The following information is displayed in the Alerts field:
•Severity - the importance or impact of the problem.
•Status Code - if the problem needs a Service Representative to fix it then let them know this code 
when you talk to them.
•Description - displays a warning or the problem and how to fix it.
•Skill Level - Displays the suggested skill level needed to fix this problem. The levels are:
•Trained - System Administrator needed to fix this problem.
•Untrained - normal user can fix this problem.
•Field Service - Xerox support needed to fix this problem.
•Management - network administrator needed to fix this problem.
•No intervention required - a normal device status.
To set Alert Notification, refer to E-mail Alerts on page 45.
To  R e b o o t  t h e  D e v i c e
It is possible to reboot the device from Internet Services. 
1. Click on the [Status] tab. 
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2. Select [Description & Alerts] in the directory tree.
3. Click on the [Reboot Machine] button and click [OK] to reboot the device. The network controller 
takes approximately 5 minutes to reboot and network connectivity will be unavailable during this 
time.
Billing Information and Usage Counters
The Internet Services Billing Information page displays the total number of impressions copied, 
printed, scanned or faxed by the device. The Usage Counters page shows you the number of 
impressions and images sent by the device.
Billing Information
The Billing Information page provides current readings of all device counters.
1. At your Workstation, open the web browser and enter the IP Address of the device in the Address 
bar, and press .
2. Click on the [Status] tab.
3. Select [Billing Information] in the directory tree.
4. Click on the [Refresh] button to view the current billing information in the Total Impressions area.
Usage Counters
The Billing Meter area shows the date and number of impressions that were notified to the Xerox 
Communication Server, if this has been set up.
1. At your Workstation, open the web browser and enter the IP Address of the device in the Address 
bar, and press .
2. Click on the [Status] tab.
3. Click on the [Usage Counters] link.
4. Click on the [Refresh] button to view the current usage in the Usage Counters area.
Consumables
The Consumables page allows you to view the status of the Customer Replaceable Units (CRUs) within 
the device.
1. At your Workstation, open the web browser and enter the IP Address of the device in the Address 
bar, and press .
2. Click on the [Status] tab.
3. Select [Consumables] in the directory tree.
4. The Consumables screen displays consumable information for:
•Toner Cartridges
•Wa ste Co ntai n er
•Xerographic Module
•Fuser
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