Xerox WorkCentre 5745 User Manual

							Internet Services
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide21
Internet Services
Internet Services is the embedded HTTP server application that resides in the device. Internet Services 
allows Administrators to change network and system settings on the device from the convenience of 
their desktops.
Many of the features available within Internet Services will require an Administrator User Name and 
Password. The default User Name is admin and the default Password is 1111. A user will only be 
prompted for an Administrator’s User Name and Password once in a single browser session.
System Configuration
To use Internet Services, you need to enable both TCP/IP and HTTP on the device. See To Add or 
Change a Static IP Address when there is no DHCP Server Available on page 21.
How to Verify the IP Address
The device is configured by default to request an IP Address from a DHCP server. If your DHCP server 
provides a valid IP Address you will not need to configure the device with an IP Address. HTTP is also 
enabled by default. Print a Configuration Report to verify the IP Address.
To print a Configuration Report on demand, refer to Print a Configuration Report on page 18.
To Add or Change a Static IP Address when there is no DHCP Server Available
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From the To o l s pathway, touch [Network Settings].
2. Touch [Network Setup].
3. Touch [TCP IP].
4. Touch [TCP/IP Settings].
5. Touch [Dynamic Addressing].
a. Touch [Disable] to disable DHCP, and touch [Save] to return to the TCP /I P S et ti n gs screen.
6. Touch [IP Address/Host Name], the IP Address/Host Name screen displays.
a. Touch [IPv4 Address] and enter the IPv4 Address using the numerical keypad. 
b. Touch [Save] to return to the IP Address/Host Name screen.
c. Touch [Host Name] 
d. Touch [Clear Text] and enter the Host Name using the on-screen keyboard.
e. Touch [Save] to return to the IP Address/Host Name screen.
f. Touch [Close] to return to the TC P / I P  S e t t i n g s screen.
7. Touch [Subnet and Gateway].
a. Touch [IP Gateway], and enter a valid IP gateway address using the numerical keypad.
b. Touch [Save] to return to the Subnet and Gateway screen.
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System Administrator Guide 22
c. Touch [Subnet Mask], and enter a valid subnet mask address using the numerical keypad.
d. Touch [Save] to return to the Subnet and Gateway screen.
e. Touch [Close] to return to the TC P / I P  S e t t i n g s screen.
8. Touch [TCP/IP Enablement].
9. For IPv4, touch [Enable].
10. Touch [Save].
11. Touch [Close].
12. Press the  button.
13. Touch [Logout] to exit the Tools pathway.
To Access Internet Services
To  v i e w  t h e  Internet Services Welcome screen:
1. Enter the device IP Address in the web browser.
2. Press  or click on the [Go] button. For example:
The Internet Services Welcome Page
A Welcome page is enabled as the opening page of the device's Internet Services web pages. You can 
click on [Configure Device] on the Welcome page, or click on the [Configuration Overview] link on the 
Properties tab, to go directly to the Install Wizards for configuring protocols and optional services.
The [I Have a Cloning File...] button on the Welcome page lets you copy configuration settings from a 
compatible Xerox system and apply them to this system.
To stop displaying the Welcome page, check the [Don’t Show Welcome Page Again] checkbox.
To  a c c e s s  t h e  Welcome page or Properties tab of Internet Services, TCP/IP and HTTP must be enabled 
on the device as described in the Introduction on page 9 of this guide.
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System Administrator Guide23
The Welcome screen displays.
The Internet Services home page contains three panels without visible boundaries. 
•Header Panel: displays the header for all pages. The header includes the Internet Services logo 
and model of the device. The header for the WorkCentre series also includes a user mode icon, and 
the name or type of a logged-in user. Below this panel on most pages is the tab bar which 
corresponds to the seven functions or tabs. These are Status, Jobs, Print, Scan, Address Book, 
Properties, and Support. You can navigate through the pages when you click on the text on each 
tab.
•Menu Panel: Displays a navigation tree, listing the items available within each category, with the 
currently displayed item highlighted.
•Main Panel: Displays information and settings for an item selected on the Menu Panel.
When you open Internet Services, a Welcome screen is displayed. If you click on the [Configure 
Device...] button, a Configuration Overview screen opens which provides links to the printing 
protocols and services that you can configure on the device.
If you click on the [I have a Cloning File...] button, you can copy settings from one device and transfer 
them to another device with the same version of system software.
Main Panel
Menu PanelHeader Panel
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System Administrator Guide 24
Access Internet Services as System Administrator
Many settings can be configured and setup using the Internet Services. By default the Properties tab 
and many features are locked, you will need to log in as a System Administrator.
1. At your Workstation, open the web browser, enter the IP Address of the device in the Address bar.
2. Press .
3. Click on the [Properties] tab.
4. If prompted, enter the System Administrator User ID and Password. The default is [admin] and 
[1111].
5. Click on the [Login] button.
Login in as a System Administrator
1. At your Workstation, open the web browser, enter the IP Address of the device in the Address bar.
2. Press .
3. Click on the [Login] link at the top right of the page.
4. In the Login area, enter the System Administrator details in the [User ID] and [Password] field. 
The default is [admin] and [1111].
5. Click on the [Login] button.
Changing the System Administrator Password
Xerox recommends that you change the default System Administrator password after you configure 
the device for security reasons.
To change the System Administrator password:
At Your Workstation:
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Security] link.
2. Click on the [User Information Database] link and select [Setup] in the directory tree.
3. In the user list, click on the [Edit...] button on the Admin user row. The Edit User page is displayed.
4. In the User Identification area:
a. Enter the new password in the [Password] field.
b. Retype the password in the [Retype Password] field and click [Edit User], the Security 
Confirmation page is displayed.
c. Enter the previous admin password and click [Save].
Note:The User Name ‘Admin’ is not editable and is reserved for the Device Administrator 
Account.
Note:Do not forget the password, or you could be locked out of the system requiring a service call. 
Be sure to keep it in a secure location.
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To Setup HTTP
The Internet Services HTTP screen allows the System Administrator to specify the Keep Alive Timeout, 
Maximum Connections, Port Number and Secure HTTP (SSL) settings.
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Connectivity] link.
2. Click on the [Protocols] link.
3. Select [HTTP] in the directory tree.
4. In the Configuration area:
a. For Connection, select [Enabled] to enable the protocol.
b. For Secure HTTP (SSL), select [Enabled] to set the HTTP Security Mode.
c. Change the Port Number if required. The default is 443.
d. The [Keep Alive Timeout] setting determines how long the device's Internet Services pages 
will wait for a response from a connected user before terminating the connection. Enter the 
required number of seconds (1 - 60) in the [Keep Alive Timeout] field.
Note:Generally, user connections will be adversely affected (slow or kept busy) if the Keep Alive 
Timeout is set for a long period of time.
Physical Connection will display the current physical connection in use.
The [Maximum Connections] setting is the maximum number of simultaneous connections that 
can occur at any given moment to Internet Services. Enter a number from 8 - 32 to indicate the 
maximum number of clients that can be connected (for example, with open sockets) to the HTTP 
server at any one time in the [Maximum Connections] field.
Note:In order for the device to operate in Secure HTTP (or HTTPS/SSL) mode, the device must 
possess a correctly configured Machine Digital Certificate. For information on Machine Digital 
Certificate, refer to Security Certificate Management on page 179.
e. Click on the [Apply] button to accept the changes.
Configure Network Connectivity Protocols with Internet Services
Internet Services is a series of web pages, hosted on the embedded HTTP server of the device, allowing 
configuration of services and settings using a web browser.
Refer to Network Installation on page 69, of this guide and follow the instructions to configure 
protocols.
To configure individual protocols only, using your web browser, from the Properties tab perform the 
following steps:
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [Connectivity] link.
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System Administrator Guide 26
2. Click on the [Protocols] link. 
Note:To see IPv6 Addressing parameters, if desired, click [IP (Internet Protocol)] in the list of 
Protocols, then click on [IPv6] tab.
3. Select your individual protocol of interest from the displayed list and modify settings to your 
requirements. For further information refer to Network Installation on page 69.
Set a Description for the Device
The Internet Services Properties Description page contains information that identifies a specific 
device model, name and physical location.
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, select [Description] in the directory tree.
2. In the Identification area:
a. Type a name of your choice for the device in the [Device Name] field.
b. Type the site location for the device in the [Location] field.
c. Click on the [Apply] button to accept the changes or [Undo] to return the settings to their 
previous values.
To Enable Services
Services are pre-installed on the device, and must be enabled from the Optional Services screen within 
the device To o l s pathway.
The Optional Services are:
At the Device:
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From the To o l s pathway, touch [Service Settings].
2. Use the Up and Down scroll button and touch [Optional Services].
Note:If you do not see the required service, you may need to install additional hardware on your 
device.
• ID Card Copy • Immediate Image Overwrite
• Workflow Scanning • Server Fax
• E-mail • Embedded Fax
• I n t e r n e t  Fa x • S a ve  J o b  Fo r  Re p r i n t
• Image Overwrite Security • Searchable File Formats
•Network Accounting •Smart Card
• Color Scanner Enablement
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System Administrator Guide27
3. Touch the required service you wish to enable.
4. Touch [Enable].
5. Touch the [Save] button.
6. Press the  button.
7. Touch [Logout] to exit the Tools Pathway.
The service should now be available from the All Services area of the device user interface screen.
To View the Service Status on the Internet Services
To view the service status on the Internet Services.
Note:To configure this feature or these settings access the Properties tab as a System 
Administrator. For details, refer to Access Internet Services as System Administrator on page 24.
1. From the Properties tab, click on the [General Setup] link.
2. Select [Configuration] in the directory tree.
3. Scroll to the Installed Options area.
All the installed options on the device will be listed displaying if the options are enabled or 
disabled, installed or not installed.
To Install Print Drivers 
Refer to Print Drivers on page 141 of this guide and follow the instructions provided.
Configure Services
If you have installed one or more optional service on your device you can configure the service from 
Internet Services.
If you need more specific information about services and how to configure them, refer to the following 
chapters for each service:
•Workflow Scanning on page 201.
•Scan to Home on page 239.
•Scan to Mailbox on page 227.
•E-mail on page 243.
•Internet Fax on page 261.
•Embedded Fax on page 271.
•Server Fax on page 289.
•LAN Fax on page 299.
•Reprint Saved Jobs on page 305.
•Network Accounting on page 325.
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System Administrator Guide 28
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3General Setup
Administrator Tools Password
The Administrator password is required to access the administrator tools function both from the device 
touch screen and Internet Services. Access to the administrator tools is necessary to configure the 
device, network connectivity and optional settings.
Note:Certain areas on the web user interface (Internet Services) are protected by the 
Administrator password, this will require you to log in with the User ID and Password (the default 
is admin and 1111) BEFORE modifying any settings. After working with settings, make sure to log 
out by clicking on [admin-Logout] in the upper-right corner of the Internet Services screen, then 
click on the [Logout] button.
We recommend that you change the Administrator password immediately after device installation. A 
password of at least nine characters in length should be sufficient. When changed, ensure the 
password is kept in a secure place for future use.
Configuration Page
The Configuration page allows you to view device setup details, for example Network Setup and 
Workflow Scanning Setup.
Note:These details can also be printed by clicking on the [Print Configuration Page] button.
1. At your Workstation, open the web browser and enter the IP Address of the device in the Address 
bar, and press .
2. Click on the [Status] tab. 
3. Select [Configuration] in the directory tree.
4. To view information about a setting select the required configuration setting from the list.
5. To print the Configuration details, click on the [Print Configuration Page] button.
Configuration Report
Note:The following instructions are assuming that printing a Configuration Report is open to all 
users.
The Configuration Report details the device software versions and network settings configured for the 
device. The Configuration Report automatically prints when the device is rebooted or switched on. You 
can print a Configuration Report by following the instructions below.
At the Device:
1. Press the  button on the device. 
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System Administrator Guide 30
2. Touch the [Machine Information] tab.
3. Touch [Print Reports]. 
4. Touch [Print Report].
5. Touch [Close].
To Prevent the Configuration Report to Print at Power On
At the Device:
Note:To configure this feature or these settings access the Tools pathway as a System 
Administrator. For details, refer to Access Tools Pathway as a System Administrator on page 18.
1. From To o l s pathway, touch [Device Settings].
2. Scroll down by touching the scroll-down button, touch [Configuration Report].
a. The Configuration Report screen displays, for At Power On, touch the [Do Not Print Report] 
button.
b. Touch [Save].
3. Press the  button.
4. Touch [Logout] to exit the Tools pathway.
Configure Print Protocols
1. At your Workstation, open the web browser and enter the IP Address of the device in the Address 
bar, and press .
2. At the welcome page, click on the [Configure Device] button.
3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].
4. Click on the [Login] button. 
5. If you want to use the checklist, click on the [View Checklist] button and click on the [Print] 
button. Scroll to the bottom of the screen and click on the [Close] button. 
6. Click on the [Settings] button next to Print Protocols.
7. Click on the [Configure] button next to General Settings to configure general print settings.
8. In the General area:
a. For Device Start-Up Page, check the [Enabled] checkbox to enable a start-up page to print 
at device start-up.
b. Enter the time to pass, in minutes, for the device to timeout in the [Timeout] field. The range 
is 0-7200, the default is 30 minutes.
9. In the Banner Sheet area:
a. For Use Generic User Name and Job Name, check the [Enabled] checkbox, to print the 
generic user and job names on the banner sheet for the print jobs instead of the names 
submitted with the jobs.
b. For Banner Sheets, check the [Enabled] checkbox to allow a banner sheet to print with every 
print job.
c. For Allow Print Driver to Override, check the [Enabled] checkbox to allow the Print Driver to 
override the banner sheet option.
10. In the Defaults area, select the required settings for the following options:
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