Xerox WorkCentre 5632 User Manual

							MAXIMISE YOUR PRODUCTIVITY...
...by taking advantage of all the capabilities of your device. An 
Interactive User Guide CD is supplied with your product. The 
CD provides animated tutorials and interactive screens. When 
installed on your network it will always be available to 
everyone, or load it on your hard drive for easy access.
WorkCentre® 
5632/5638/5645/5655/5665/5675/5687
Quick Use Guide
604P19210C
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							Prepared by:
Xerox
GKLS European Operations
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1BU
ENGLAND
©2008 Xerox Corporation. All rights reserved.
Xerox
® and the sphere of connectivity design are trademarks of Xerox Corporation in the United States and/
or other countries.
Product names and trademarks of other companies are hereby acknowledged.
Changes, technical inaccuracies and typographical errors will be corrected in subsequent editions.
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							Quick Use GuidePage i
Contents
Welcome ......................................................................................... 1
Additional Resources ................................................................................ 1
Features ...................................................................................................... 2
Safety and Legal ........................................................................................ 4
Product Overview .......................................................................... 5
WorkCentre Overview ................................................................................ 5
WorkCentre Options .................................................................................. 5
Finishing Devices ...................................................................................... 8
Getting Started ............................................................................. 11
Control Panel Overview ........................................................................... 11
Power On or Off ....................................................................................... 12
Loading Paper .......................................................................................... 13
Making Copies .......................................................................................... 14
Copying an ID Card .................................................................................. 15
Saving for Reprint .................................................................................... 16
Reprinting Saved Jobs ............................................................................ 17
Sending an Embedded Fax ..................................................................... 18
Sending a Server Fax .............................................................................. 19
Sending an Internet Fax .......................................................................... 20
Scanning a Document to a File ............................................................... 21
Sending an E-mail .................................................................................... 22
Printing from a PC.................................................................................... 23
Sending a LAN Fax .................................................................................. 24
Printing with Internet Services ............................................................... 25
Logging On / Logging Off........................................................................ 26
Customising your Machine ..................................................................... 27
Further Assistance .................................................................................. 28
Maintenance ................................................................................. 29
Consumables ........................................................................................... 29
Cleaning the Machine .............................................................................. 30
Further Assistance .................................................................................. 31
Troubleshooting .......................................................................... 33
Fault Clearance ........................................................................................ 33
Xerox Welcome and Support Centre ...................................................... 34
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							Page ii Quick Use Guide 
Table of Contents
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							Quick Use GuidePage 1
Welcome
Introduction
Welcome to your new Xerox machine.
This Quick Use Guide provides you with an overview of the features and options that may be 
available on your machine. 
For additional assistance at the machine press the Help button. If your machine is connected 
to the network, use the CentreWare Help system or click on the Help button in the Print Driver.
NOTE: The appearance of the Touch Screens may differ slightly on other configurations. 
However, feature descriptions and functionality as described remain the same.
Additional Resources
System Administration CD (CD1)
Contained in the CD Pack delivered with your machine, the System Administration CD (CD1) 
offers detailed information on configuring your machine for network printing and instructions 
on installing any of the optional features. 
The System Administration CD (CD1) is intended for System/Machine Administrators.
Interactive User Guide CD (CD2)
For detailed information on any of the features or functions available on your machine, please 
refer to the Interactive User Guide CD (CD2), contained in the CD Pack delivered with your 
machine.
The Interactive User Guide CD is intended for all users, including Machine Administrators. It 
contains comprehensive information about your new product including interactive ’how-to’s 
and tutorials. To ensure maximum productivity is gained from your machine, please copy the 
programme contained on the CD onto your network so that all users have access.
Utilities CD (CD3)
Contained in the CD Pack, the Utilities CD (CD3) contains a utility for upgrading to new 
versions of software on the machine.
NOTE: This CD is not required during installation.
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							Page 2 Quick Use Guide 
Welcome
Features 
Overview of Features at the Machine
Using the powerful features available on your machine you can: 
Scan Once and Print Many
When making copies your machine only has to scan a document once regardless of the 
number of copies needed. This reduces the risk of jams and damage to originals.
Perform Different Tasks Simultaneously
Your machine performs different tasks simultaneously. A job can be added to the job queue 
by scanning it, even while the machine is printing another job. 
Make Copies Look Like Originals
Your machine allows the reproduction of high quality images, especially photographs, 
graphics, text, or a combination. Compare your output to that from other copiers and see the 
difference.
Customise Image Size and Placement
You can manipulate the appearance of the image on the output stock.
- Shift the image to create margins for binding.
- Automatically reduce, enlarge, or centre your images.
- Print multiple reduced images on a single page.
Use Digital Features to Simplify your Work Process
Use the Build Job feature to divide a copy or embedded fax job into different segments and 
apply different settings to each of the segments. This allows you to: 
- Combine originals from the document glass and the document handler into a single job.
- Create a single job, using different programming features for each original.
- Feed more than the maximum number of originals through the document handler 
without reprogramming.
Use the Transparency feature to produce transparencies with transparency separators in 
one step.
Use the Booklet Creation feature to automatically reduce or enlarge and sequence the 
images when making booklets.
Use the Covers feature to automatically add covers to your documents.
Use the Mixed Size Originals feature to copy mixed size originals simultaneously. 
Produces copies on uniform size paper or mixed size paper.
Use the Annotation feature to add a comment, page number or date to your copy output.
Be Environmentally Friendly
This product complies with a variety of international standards for environmental protection 
and is compatible with most recycled paper.
Scan Documents to Create Electronic Files (Optional)
This feature allows you to create electronic files from your originals which can be:
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							Quick Use GuidePage 3
Welcome
Welcome
- Filed on the server.
- Transferred over the network to your desktop.
- Distributed through an e-mail system.
- Automatically placed into a Document Management Application.
- Converted into an electronic digital document which can be edited, managed, shared and 
distributed, using a wide variety of software applications.
Fax Documents (Optional)
The optional Embedded Fax service is a walk up feature that enables you to transmit and 
receive hard copy faxes using a telephone network.
The optional Server Fax service is a walk up feature allowing you to scan your documents and 
send them to any type of fax machine that is connected to a telephone network, via your fax 
server. 
NOTE: Both Embedded and Server Fax can be installed on the WorkCentre
 at the same 
time, however only one service can be enabled for use.
The optional Internet Fax service allows users to transmit and receive documents as an e-mail 
attachment. This type of fax travels over the internet or intranet. 
Overview of Features at the Workstation
If your machine is connected to a network you can use the following features. Refer to the 
System Administration CD (CD1) for connection details.
CentreWare Print Drivers
The Print Driver extends the productivity power of your machine to your desktop. Options 
include:
• 1-sided or 2-sided.
• Collated and stapled sets, depending on the finisher options available on the machine.
• Resolutions up to 1200x1200 dpi.
• Adding standard or customised watermarks.
• Printing multiple images on one page.
CentreWare Tools
The CentreWare software suite also offers optional User Management Tools.
CentreWare Internet Services
A ‘built in’ web Home Page which allows print-ready files to be sent via the World Wide Web. 
This feature is accessed via Internet Services.
FreeFlow™ SMARTsend™
The FreeFlow™ SMARTsend™ or FreeFlow™ SMARTsend™ Professional offer optional 
Network Scanning tools.
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							Page 4 Quick Use Guide 
Welcome
Safety and Legal
To ensure you operate the equipment safely please carefully read the safety and regulatory 
notes in the Interactive User Guide on the Interactive User Guide CD (CD2) before using this 
product.
Your Xerox product and recommended supplies have been designed and tested to meet 
strict safety requirements. These include safety agency approval, and compliance to 
established environmental standards.
The safety and environment testing and performance of this product have been verified 
using Xerox materials only. 
Any unauthorised alteration, which may include the addition of new functions or connection 
of external devices, may impact the product certification. Please contact your authorised 
local dealer for more information.
This product must be operated from the electrical supply type indicted on the data plate label 
located on the rear cover. This product must be connected to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. This plug will fit only into 
an earthed electrical outlet. Never use an earthed adapter plug to connect the product to an 
electrical outlet that lacks an earth connection terminal.
Never remove these covers or guards, as these are fitted to ensure user safety.
Any operator maintenance procedures will be described in the customer documentation 
supplied with the product. Do not carry out any maintenance on this product, which is not 
described in the customer documentation.
Follow the electrical safety information as described in the customer documentation 
supplied with the product.  The power cable is the disconnect device for this equipment. It is 
attached to the back of the machine as a plug-in device. To remove all electrical power from 
the equipment, disconnect the power cable from the electrical outlet.
Use of controls, adjustments or performance of procedure other than those specified in the 
customer documentation supplied with the product may result in hazardous light exposure.
Follow the operational safety information as described in the customer documentation 
supplied with the product.
Do not attempt any maintenance procedure that is not specifically described in the 
documentation that is supplied with the product.
This product will produce ozone during normal operation. The ozone produced is heavier 
than air and is dependent on copy volume. Providing the correct environmental parameters 
as specified in the Xerox installation procedure will ensure that the concentration levels meet 
safe limits.
Store all consumables in accordance with the instructions given on the package or 
container. 
This equipment has been tested and found to comply with the limits for a Class A digital 
device, pursuant to part 15 of the FCC Rules. Shielded interface cables must be used with 
this equipment to maintain compliance with FCC regulations in the United States.
This product is certified by the following Agency using the Safety standards listed.
Agency Standard
Underwriters Laboratories Inc UL60950-1 1st (2003)  (USA/Canada)
IEC60950-1 Edition 1 (2001)
This product has been manufactured under a registered ISO9001 Quality system.
Please refer to the customer documentation supplied with the product for full safety and legal 
information.
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							Quick Use GuidePage 5
Product Overview
WorkCentre Overview
WorkCentre Options
The following options are available for the WorkCentre copier/printer/scanner:
Document
HandlerFeeds 75 or 100 single or double sided documents depending on model speed. Documents 
from A5 to A3 (5.5x8.5 to 11x17) can be fed. Fitted instead of the document cover.
Paper Trays 3
& 4Both trays have a larger capacity than trays 1 and 2, therefore reducing the number of times 
you need to replace paper in the machine.
Paper Tray 5Has a larger capacity than trays 3 and 4, further reducing the number of times you need to 
replace paper in the machine.
Paper Tray 6
(Inserter)Optional inserter tray available with the High Volume Finisher and High Volume Finisher with 
Booklet Maker. Designed to hold special stock, for example covers, that is inserted into a job
Offset Catch
Tr ayDelivers output either face up or face down, collated or uncollated. Each set or stack will be 
offset from the previous to enable easy separation. Fitted instead of a finisher.
Document Handler
Document Glass
(under the Document 
Handler)
Control Panel
(Touch Screen and 
Numeric Keypad)
Offset Catch Tray
Paper Tray 5  Bypass Tray 
(folds up when not in use)
Paper Trays 3 & 4
Paper Trays 1 & 2
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							Page 6 Quick Use Guide 
Product Overview
FinisherThere are 6 finisher types available, depending on your machine configuration:
- Basic Office Finisher
- Office Finisher
- Advanced Office Finisher
- Professional Finisher
- High Volume Finisher
- High Volume Finisher with Booklet Maker
To identify your finisher type and for more information about each finisher, refer to “Finishing 
Devices” on page -8.
Your chosen finisher is fitted instead of the Offset Catch Tray.
Hole PunchThis option is available if your machine is equipped with any of the five finishers fitted with a 
Hole Punch. The kits available are 2 Hole, 3 Hole, 4 Hole or Swedish 4 Hole. Each sheet is 
punched individually, so there is no limit to the number of sheets in the set. Additional Hole 
Punch kits can be purchased as an option, although only one kit can be fitted at one time.
Convenience
StaplerUp to 50 sheets of 90g/m
2 (24lb) paper or a maximum stack height of 5.5mm can be stapled 
manually using the Convenience Stapler. The staple cartridge holds 2000-5000 staples.
NOTE: The Convenience Shelf must be fitted to your machine before the Convenience 
Stapler can be installed.
Envelope TrayThis tray is installed in place of paper tray 2 to enable envelope printing. The tray is adjustable 
for the most common sizes and has a capacity of up to 50 envelopes.
Basic Fax Kit
(Embedded)This kit enables a single telephone line connection. Basic Fax, also referred to as Embedded 
Fax, will scan your documents and send them to most types of fax machine connected to a 
telephone network. The images are sent from your machine directly to the fax number 
entered.
Extended Fax
Kit
(Embedded)Enables two telephone lines to be attached to the machine. This provides all the features of 
the Basic Fax kit plus the capability to send and receive faxes at the same time.
LAN FaxEnables a document to be sent to a fax machine that is connected to a telephone network. 
The images are sent from the PC directly to the fax number entered.
Server FaxEnables users to send and receive hard copy faxes via a fax server. The images are sent from 
your machine to a third party fax server, which relays them to the fax number entered.
Internet FaxAllows users to send or receive faxes over the internet or intranet.
E-mailAllows an image to be scanned and sent to any valid e-mail address. The scanned image is 
sent as an e-mail attachment to the specified recipient(s). 
Network
ScanningUsed to scan an original document and convert it into an electronic file. The file can be 
distributed and archived in a variety of ways. The final destination of the electronic file will 
depend on the scan path chosen by the user.
Colour
Scanning
Enablement
KitUsed to add colour scanning capabilities to Network enabled machines. The Colour Scanning 
Enablement card also upgrades machines with E-mail and Internet Fax capabilities.
Network
AccountingEnables the tracking of machine usage for Print, Copy and Scan jobs from multiple machines 
over the network.
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