Xerox Phaser 4620DN User Manual

							Getting Started
Xerox Phaser 4600/4620
User Guide11
Control Panel Overview
Display Screen: Displays all the available programing features, plus general machine information.
Menu: Enters Menu Mode and scrolls through the available menus.
Back: Sends you back to the previous menu. If a fault has occurred and the Error screen is not visible, 
press the Back button to access the Error screen. Pressing the Back button repeatedly alternates 
between the Machine Status screen and the Error screen.
Status LED:
• LED Off - printer is in power saver mode.
• Solid Green - printer is ready to print.
• Blinking Green - warming up or printing in process.
• Solid Yellow - error condition, printer has stopped.
• Blinking Yellow - warning condition, printer continues to print.
Arrows: Use the up/down and left/right arrows to scroll through the options available in the selected 
menu, and increase or decrease values.
When entering numbers or letters, the left/right arrows allow users to move left or right to change or 
enter a new letter or number.
OK: Confirms the selection on the screen or provides further information if the Error screen is displayed.
Keypad: Use to enter alphanumeric characters.
Help: If available, accesses additional information.
Stop: Press to cancel the current job or to log out of a local security or accounting feature. The Stop 
button is also used to change paper tray settings when paper is added to a tray.
Energy Saver: Displays when the machine is in Power Saver mode. Press the Energy Saver button to 
wake up from Power Saver mode or to enter Power Saver mode.
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							Getting Started
Xerox Phaser 4600/4620
User Guide 12
Powering on the Machine
The On/Off switch and the power inlet are at the rear of the machine.
1. Connect the AC Power Cord to the machine and a 
power outlet. The power cord must be plugged into a 
grounded power socket.
2. Press the ON/OFF switch to the ON (I) position. 
3. To power off, press the ON/OFF switch to the OFF (O) 
position.
Network Connection
If the machine is to be network connected, follow these steps to connect the network cable.
1. Connect a 10/100/1000 BaseT Ethernet cable to the 
Ethernet Port   at the rear of the machine.
2. Connect the other end of the cable to your network 
port.
The machine will attempt to join the network (this 
may take a few minutes).
To configure the Network Settings at the machine, refer to 
Network Settings on page 80. For full network installation 
instructions, refer to the System Administrator Guide.
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							Getting Started
Xerox Phaser 4600/4620
User Guide13
Printer Driver Installation
The Xerox printer driver can be installed using the disc provided with your machine or downloaded 
from the Xerox website www.xerox.com. To install the driver use the Add Printer Wizard provided by the 
operating system.
The Xerox printer driver allows users to customize the features of print queues installed using the driver. 
When bi-directional communication does not function, or when SNMP is disabled in an environment, 
you can modify the default configuration of the print queue.
Downloading the Xerox Printer Driver
To download the Xerox printer drivers:
1. Using a web browser, go to www.xerox.com.
2. Click Support & Drivers.
3. Identify your product.
4. Click Drivers and Downloads under the printer model.
5. Choose the operating system and language, then click Go. The available driver options are 
updated.
6. From the list of drivers, click the appropriate driver to download.
7. Read the End-User License Agreement and click Accept.
8. Save the driver and note the location where it is saved.
Using the Add Printer Wizard
Windows XP
1. Double-click the .exe file to open the Xerox Print Driver dialog box.
2. Click Install. The driver will extract.
3. The Add Printer Wizard dialog box appears. Click Next.
4. The Local or Network Printer dialog box appears. Select Local Printer > Next.
5. The Select a Printer Port dialog box appears. Select Create a new port > Standard TCP/IP Port > 
Next.
6. The Add Standard TCP/IP Printer Port Wizard dialog box appears. Click Next.
7. The Add Port screen appears. Type the printer name or IP address. Click Next.
Note If you enter an invalid IP address or device discover fails, the Select Printer Configuration 
dialog appears and enables you to choose the correct driver to install from the list of supported 
printers. To connect to a printer on an IPv6 network, the IPv6 protocol must be installed on your 
computer. By default, Microsoft does not support printing over IPv6 on Windows XP.
8. Click Finish. The wizard closes.
9. Select Have Disk from the Manufacturer/Printers window.
10. Click Browse and select the .inf file for your printer.
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							Getting Started
Xerox Phaser 4600/4620
User Guide 14
11. Click Open > OK.
12. Select the printer from the list. Click Next.
13. Type the printer name and select if you want to use the printer as the default printer. Click Next.
14. Select if you want to share the printer. Click Next.
15. Select if you want to print a test page. Click Next.
16. Click Finish.
Windows Vista
1. Double-click the .exe file to open the Xerox Print Driver dialog box.
2. Click Run at the Security Warning.
3. Click Install. The driver will extract and the Choose a local or network printer dialog box appears.
4. Choose Add a local printer. The Choose a printer port dialog box appears.
5. Select Create a new port > Standard TCP/IP Port > Next.
6. The Type a printer hostname or IP address dialog box appears. Choose TCP/IP Device from the 
Device type drop down menu.
7. Type the hostname or IP address. Clear the Query the printer checkbox. Click Next.
8. If you receive the Additional Port Information Required box, click Next.
9. Select Have Disk from the Manufacturer/Printers window.
10. Click Browse and select the .inf file for your printer.
11. Click Open > OK.
12. Select the printer from the list. Click Next.
13. Type the printer name and select if you want to use the printer as the default printer. Click Next.
14. Select if you want to share the printer. Click Next.
15. Select if you want to print a test page. Click Next.
16. Click Finish.
Windows 7
1. Click Start > Devices and Printers.
2. Select Add a Printer.
3. Select Add a local printer. The Choose a printer port dialog box appears.
4. Select Create a new port > Standard TCP/IP Port > Next. The Type a printer hostname or IP 
address dialog box appears.
5. Choose TCP/IP Device in the Device type menu.
6. Enter the hostname or IP address.
7. Clear the Query the printer checkbox. Select Next.
8. If you receive the Additional Port Information Required box, select Next.
9. Select Have Disk from the Manufacturer/Printers window.
10. Select Browse and select the printer's .inf file.
11. Select Open > OK.
12. Select the printer from the list. Select Next.
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							Getting Started
Xerox Phaser 4600/4620
User Guide15
13. Enter the printer name.
14. Select if you want to use the printer as the default printer. Click Next.
15. Select if you want to print a test page. Click Next.
16. Select Finish.
Uninstalling
To uninstall the Xerox printer driver:
1. Using the appropriate path for your operating system, locate the list of printers:
•Windows XP: Start > Printers and Faxes
• Windows Vista/Windows 7: Start > Control Panel > Hardware and Sound > Printers
The Printers or Printers and Faxes or Devices and Printers window appears.
2. Right-click on the icon for the printer you want to delete and select Delete or Remove Device. A 
confirmation message appears.
3. Click Ye s  to delete the printer driver.
4. Repeat these steps for all printer objects that use the driver that is being uninstalled.
Fo r  W i n d o w s  X P  O n l y
1. Right-click in the blank area of the folder or choose File. A menu opens.
2. Select Server Properties. A Print Server Properties dialog box appears.
3. Select the Drivers tab.
4. Select the printer driver to delete.
5. Click the Remove button. The printer driver is deleted.
6. Reboot the workstation.
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							Getting Started
Xerox Phaser 4600/4620
User Guide 16
Loading Paper
Paper Tray 1 (Bypass Tray) and Paper Tray 2 are provided as standard on all configurations. Additional 
paper trays can be purchased as an option. Up to 6 paper trays or up to 4 paper trays and a High 
Capacity Feeder can be installed.
Paper Tray 1 (Bypass Tray)
1. Lower Paper Tray 1 (Bypass Tray), located on the front of the 
machine and unfold the paper support extension.
Note Remove any curl on postcards and labels before 
loading them into Paper Tray 1 (Bypass Tray). 
2. Prepare a stack of paper for loading by flexing or fanning 
them back and forth. Straighten the edges on a level surface.
Note Paper Tray 1 (Bypass Tray) can hold a maximum of 100 
sheets of 20 lb (80 g/m²) bond paper, 20 transparency sheets 
or 10 envelopes. 
3. Load the print material with the print side facing up and against the right edge of the tray.
4. Adjust the paper guide to the width of the stack of print 
material. Ensure you have not loaded too much print media. 
The stack should be under the Maximum Fill line.
5. After loading paper in the paper tray, set the paper size, type 
and color using the control panel. Press OK to confirm the 
settings or Stop to change the settings. 
For instructions, refer to Tray Paper Settings on page 61.
6. When printing from your PC, ensure you select the Paper 
button to specify the correct paper size, color and type. Not 
confirming the paper details may result in printing delays.
If the paper does not feed well while printing, push the paper in manually until it starts feeding 
automatically.
For more information on loading paper, refer to Loading Paper on page 56.
Paper Tray 2 and Paper Trays 3, 4, 5 and 6 (optional)
1. Open the paper tray.
The paper level indicator on the front of the tray shows the 
amount of paper currently left in the tray. When the tray is 
empty, the indicator of the bar is completely lowered.
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							Getting Started
Xerox Phaser 4600/4620
User Guide17
2. Fan the paper and insert it into the tray. Do not fill above the 
Maximum Fill Line
.
Note Paper Trays 2, 3, 4, 5 and 6 can hold a maximum of 
520 sheets of 20 lb (80 g/m²) bond paper or 50 envelopes in 
Paper Tray 2. 
3. Squeeze the rear and side guides and move from the current 
position and into the correct position for the current paper 
size. Make sure the guides click into place.
4. Close the paper tray.
5. After loading paper in the paper tray, set the paper size, type 
and color using the control panel. Press OK to confirm the 
settings or Stop to change the settings. 
For instructions, refer to Tray Paper Settings on page 61.
6. When printing from your PC, ensure you select the Paper 
button to specify the correct paper size, color and type. Not confirming the paper details may 
result in printing delays.
For more information on loading paper, refer to Loading Paper on page 56.
High Capacity Feeder (optional)
1. Opening the tray door automatically lowers an elevator in 
the base of the tray.
2. Squeeze the guide and move from the current position into 
the correct position for the paper being loaded. Make sure 
the guide clicks into place.
3. Place the media in the tray. 
Paper must not be loaded above the Maximum Fill line.
4. Close the tray door. When the door is closed the elevator rises 
to feed the media.
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							Getting Started
Xerox Phaser 4600/4620
User Guide 18
5. After loading paper in the paper tray, set the paper size, type and color using the control panel. 
Press OK to confirm the settings or Stop to change the settings. 
For instructions, refer to Tray Paper Settings on page 61.
6. When printing from your PC, ensure you select the Paper button to specify the correct paper size, 
color and type. Not confirming the paper details may result in printing delays.
For more information on loading paper, refer to Loading Paper on page 56.
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							Getting Started
Xerox Phaser 4600/4620
User Guide19
Menu Options
The Menu button provides access to information about the 
machine and the machine setups. After your machine is installed, 
it is recommended that the settings and options are customized 
to fully meet the requirements of the Users. Discuss your 
requirements with your System or Machine Administrator to 
ensure you get optimum performance from your machine.
The Menu options include:
•Jobs
• Information
• Tray Management
• Tray Paper Settings
•Tools
• Troubleshooting
Press the machine Menu button on the control panel to access the options. When using the menu 
options the following symbols can be displayed:
• The print icon appears before the titles of pages that can be printed. When the page is 
highlighted on the control panel, press the OK button and then highlight Ye s to print that 
page.
• The lock icon appears before the titles of options that require the administrator password.
Jobs
Use to check the progress of active jobs, or display detailed information about completed jobs. The 
following options are available:
OptionDescription
Active JobsUse to display a list of all the jobs currently waiting to be processed and 
printed. To view details about an active job, select the job in the list.
Personal & Secure JobsPersonal & Secure Jobs are held at the machine until selected for 
printing. A user can print or delete their personal & secure jobs that are 
stored on the machine.
Personal Jobs allow users to temporarily store jobs until they are at the 
machine and are ready for print and collection. Personal Jobs are 
deleted from memory after printing.
Note Personal Jobs are only available if the optional hard drive is 
installed.
Secure Print can be used to print confidential or sensitive jobs. The 
Secure Job is held on the machine until a passcode is entered to release 
the job for printing.
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							Getting Started
Xerox Phaser 4600/4620
User Guide 20
Information
Saved JobsSaved Jobs is a standard feature on machines which have been 
configured with the optional Hard Disk Drive. It enables you to retrieve 
jobs which have been stored on the machine using the printer driver.
Completed JobsThis option displays the jobs which have been completed on the 
machine. Up to 50 jobs can be displayed. Information about the job is 
shown, for example the job owner and submission time.
Print from USBThis option enables you to print jobs directly from a USB Memory 
Device.
ReportDescription
Menu MapProvides a print out that helps navigate the control panel menus.
About this PrinterThis provides information about your machine setup, including the serial 
number, IP Address, and the machine name. 
Information PagesPrints information about the machine setup and usage, including the 
Configuration Report, Supplies Usage and available Fonts (PostScript 
and PCL).
Select the report required and select OK, then select Ye s at the Print? 
prompt. Use the Print All Above Reports option to print all the available 
information pages.
Sample PagesProvides sample pages that demonstrate different printer functions.
Supplies InformationProvides status information about the life of the Toner, Drum, Staple 
and Fuser cartridges.
Billing MetersThis list shows the total number of impressions, black impressions and 
maintenance impressions which have been made on the machine. It 
also shows the total number of sheets and 2-sided sheets put through 
the machine.
Firmware VersionsProvides information about the machine’s firmware.
OptionDescription
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