Xerox Phaser 4620DN User Manual

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Xerox Phaser 4600/4620
User Guide31
Paper/Output
Use the Paper/Output tab to select the basic printing 
requirements for your job. Identify the type of job 
being submitted, the paper, sides printed, finishing and 
quality requirements.
Note Some features are only supported by specific 
printer configurations, operating systems or driver 
types. You may see more features or options listed 
than your specific machine supports.
Job Type
Use this option to select the type of job being submitted to the printer. Normal Print and Secure Print 
job types are available on all configurations. The optional Hard Disk Drive must be installed for Sample 
Set, Personal Print, Delay Print and Saved Job job types.
•Normal Print prints the job immediately without requiring a passcode.
•Secure Print is used for confidential or sensitive jobs. The job is 
held at the machine until a passcode is entered to release the 
job for printing.
When you select this job type, the Secure Print screen is 
displayed for you to enter a unique passcode.
When the job arrives at the printer it is held in the job list until 
you release the job using the same passcode entered when the 
job was submitted. 
Note If multiple secure jobs are held in the list and require the same secure code, they will all be 
released for printing.
•Sample Set prints one copy of the job as a sample and holds the remaining copies in the job list at 
the printer.
Once you have checked the sample set you can release the remaining sets for printing or delete 
the job if no longer required.
•Personal Print enables you to hold all your jobs at the machine until you are ready to release and 
print them. The jobs can be released individually or together. After the job is submitted a folder 
will be automatically made for you. The name of the folder is your user name acquired from your 
PC. You can access and manage your jobs using CentreWare Internet Services and the machine 
control panel. For further information refer to Personal & Secure Jobs on page 47.
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User Guide 32
•Delay Print use this option to enter a specific time to print the 
job. This is useful for large jobs or if you want all your jobs to 
print at the same time. When you select this job type, the Delay 
Print screen is displayed.
Enter the time required and submit the job. The job remains in 
the job list until the specified time for printing.
•Saved Job stores the job on the printer's hard drive so that it can then be printed on demand.
Job Name is used to enter a name for the job or select Use 
Document Name to use the file name of the document being 
submitted.
Select Print and Save to store and print the job, or leave 
unchecked to just store the job without printing.
Select Public for unsecure jobs or Private if a secure job is 
required and enter a passcode. The job can only be accessed 
and printed at the machine using the passcode entered here.
You can access and manage your jobs using CentreWare 
Internet Services and the machine control panel. For further 
information refer to Saved Jobs on page 48.
Paper
This option displays information about the paper to use for the print job, such as size and type.
To change the paper to use for printing, select the Paper drop-down menu. The options are:
•Other Size select this option to display the Paper Size screen. 
Select the paper size and scaling amount required.
•Other Color use this option to select a paper color for the print 
job. Select a color from the drop-down menu. Use 
Automatically Select to enable the printer to select a paper 
color.
•Other Type use this option to select a type of paper or media to 
use for the print job. Use Automatically Select to enable the 
printer to select a type.
•Select by Tray use this option to select a specific tray for printing the job. The printer only uses the 
paper in the selected tray, even when more than one tray contains the same paper size and type. 
Use Automatically Select to enable the printer to select a tray loaded with the size and type of 
paper selected for the job.
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User Guide33
Advanced Paper Selection
Select this option to display the Advanced Paper Selection screen. If 
there is a bi-directional connection to the printer, the media loaded 
in each of the trays is shown.
Select the paper tray, size, color and type to use for printing.
Note For information about loading different media, refer to 
Media Specifications on page 62.
Transparency Separators
Select this option to display the Transparency Separators screen. If 
this option is selected, a blank or printed sheet is placed after each 
transparency. The paper type for your job must be set to 
Transparency using the Other Type menu option.
•Select Blank Separators or Printed Separators using the 
Separator Options drop-down menu.
• Select the Separator Color. 
2-Sided Printing (optional)
You can have your job automatically printed on both sides of a sheet of paper if the duplex unit is 
installed.
Note For the Xerox Phaser 4600, the optional duplex unit must be installed to enable 2-sided 
printing.
•1-Sided Print prints on one side of the paper or transparency. Use this option when printing on 
transparencies, envelopes or labels. 
•2-Sided Print prints on both sides of a sheet of paper. The images are printed so the job can be 
bound on the long edge of the sheet.
•2-Sided Print, Flip on Short Edge prints on both sides of a sheet of paper. The images are printed 
so the job can be bound on the short edge of the sheet.
Note Some media types, sizes, and weights cannot be automatically printed on both sides. Refer 
to www.xerox.com for specifications information.
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User Guide 34
Stapling (optional)
Use to select the stapling options for the print job if the optional finisher is installed.
•Select 1 Staple to staple each set.
•Select None to switch off stapling.
Output Destination
Use to select the output location or a mailbox bin if the 
optional 4-Bin Mailbox is installed.
•Use Automatically Select to enable the machine 
to select an appropriate output tray for the job.
•Select Main Tray to print to the Output Tray.
•Select Bin 1, Bin 2, Bin 3 or Bin 4 to print to a 
mailbox bin.
Special Pages
The Special Pages tab enables you to add, modify or delete cover pages, inserts or exception pages.
The table provides a summary of the special pages for 
your print job. Up to 250 inserts and exception pages 
can be included in the table. You can change the width 
of the columns in the table.
To edit, delete or move an entry in the table use the 
following buttons:
•Edit you can select single or multiple entries 
and use this button to change the properties for 
the selected entries.
•Delete is used to delete an individual entry or a 
selection of entries.
•Delete All is used to delete all the entries in the 
table.
•Undo is used to undo the last actions if you 
make an error.
•Up and Down are used to move the entries up or down in the table.
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User Guide35
Some features are only supported by specific printer configurations, operating systems or driver types. 
You may see more features or options listed than your specific machine supports.
Add Covers
Use this option to add blank or printed covers to your printed document.
1. To add a cover select the Add Covers button above the table. 
2. Select the Cover Options required:
•Front Only provides a front cover.
•Back Only provides a back cover.
•Front and Back: Same provides a front and back cover 
with the same settings, on the same media.
•Front and Back: Different provides a front and back cover with individual programing 
requirements and on different media if required.
3. Select the Paper Settings for the selected cover options.
4. Select the printing options:
•Blank or Preprinted inserts a blank or pre-printed sheet and does not print an image.
•Printed uses the first page of the document to print the front cover (if selected), and the last 
page to print the back cover (if selected).
5. Select OK to save your selections and exit.
The cover details display in the table.
Add Inserts
Use this option to add blank or pre-printed inserts to your printed document. To program the inserts, 
you enter the page number of the page before the insert. If an insert is required as your first page, 
Before Page 1 can be specified. It is recommended that you work through your document and identify 
the page numbers where inserts are required prior to programing.
To add an insert select the Add Inserts button above the table.
1. Using the Inserts Options drop-down menu, select whether the 
insert is to be placed Before Page 1 or select After Page(s) to 
place inserts after the specified page numbers.
Note To add an insert to the front of your document, use the 
Before Page 1 option.
2. Select the number of insert sheets required.
3. Specify the page number before each insert. If multiple inserts 
are required it is recommended you enter all the page numbers, 
separated by a comma or enter a page range separated by a 
dash.
4. Select the Paper requirements for the inserts and select OK.
All the inserts programed display in the table. 
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User Guide 36
5. If any inserts have individual programing, such as a different paper color or a different number of 
inserts, select the entry required and use the Edit button to change the programing.
Add Exceptions
Use this option to specify the characteristics of any pages in the print job that differ from the settings 
used for the majority of the job. For example, your print job may contain 30 pages that print on 
standard size paper and two pages that print on a different size of paper. Use this option to indicate 
these two exception pages and select the alternate paper size to use.
To add Exceptions select the Add Exceptions button above the table.
1. Enter the page number the exception programing applies to. If multiple exceptions are required it 
is recommended you enter all the page numbers, separated by a comma or enter a page range 
separated by a dash.
If individual programing is required for some of the exceptions, the entry can be edited from the 
table.
2. Select the Paper requirements for the exceptions and select OK.
If Use Job Setting is displayed, the same paper as the main job is used.
3. Select the 2-Sided Printing requirements for the exceptions:
•Use Job Setting uses the same programing applied to the 
main job.
•1-Sided Print prints the exception pages on one side only. 
•2-Sided Print prints the exception pages on both sides of 
the sheet of paper with the images printed so the job can 
be bound along the long edge of the sheet. 
•2-Sided Print, Flip on Short Edge prints the exception 
pages on both sides of the sheet of paper with the images 
printed so the job can be bound along the short edge of 
the sheet. 
Note For the Xerox Phaser 4600, the optional duplex unit must 
be installed to enable 2-sided printing.
Job Settings displays the paper requirements specified for the main job.
4. Select OK to save your selections and exit.
All the exceptions programed display in the table.
5. If any exceptions pages require individual programing, such as a different paper color or a 
different number of inserts, select the entry and use the Edit button to change the programing.
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User Guide37
Layout/Watermark
The Layout/Watermark tab contains settings for 
selecting page layout, booklet layout and watermark 
options.
Some features are only supported by specific printer 
configurations, operating systems or driver types. You 
may see more features or options listed than your 
specific machine supports.
Page Layout
Pages Per Sheet (N-Up)
Select this option to print 1, 2, 4, 6, 9 or 16 pages on each side of a sheet of paper. Selecting multiple 
pages per sheet saves paper and is useful when you want to review the layout of the document.
Booklet Layout
Select this menu item to display the Booklet Options screen to select 
booklet paper size and margin options.
•Booklet Paper Size
•Use Automatically Select to enable the printer to select 
the paper size for the job.
• To select a paper size for the job, deselect the checkbox 
and use the drop-down menu.
•Booklet Margins
Booklet Margins control whether the Booklet Layout feature fits the virtual pages into the 
printable area of the sheet, or into the full physical size of the sheet. 
•Standard ensures the entire image fits on two pages per sheet, even if the original document 
has little or no white space around the edges.
•None assumes the original document has enough white space around all the borders to fit 
two pages per sheet.
Page Layout Options
If the orientation is not already set in your application, select the orientation from the first drop-down 
menu.
•Portrait prints the text and images across the shortest dimension of the paper.
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User Guide 38
•Landscape prints the text and images across the longest dimension of the paper.
Select the sides printed option required from the second drop-down menu.
•1-Sided Print prints on one side of the paper or transparency. Use this option when printing on 
transparencies, envelopes or labels. 
•2-Sided Print prints on both sides of a sheet of paper with the images printed so the job can be 
bound on the long edge of the sheet.
•2-Sided Print, Flip on Short Edge prints on both sides of a sheet of paper with the images printed 
so the job can be bound on the short edge of the sheet.
Notes
•For the Xerox Phaser 4600, the optional duplex unit must be installed to enable 2-sided 
printing.
•Yo u  c a n  a l s o  s e l e c t  these options on the Paper/Output tab for 2-Sided Printing.
If you select multiple pages per sheet for Pages Per Sheet or Booklet Layout select one of the following 
options from the third drop-down menu.
•No Page Borders does not print a border around each page. 
•Draw Page Borders prints a border around each page. 
Watermark
A watermark is a picture or text (independent of that provided by the application) that is printed on 
every page or the first page of the job. 
The watermark options are provided in the drop-down menu. There are pre-set watermarks listed 
available, Draft, Confidential and Copy.
Once a watermark is selected, use the Options menu to select whether to print the watermark in the 
background, in the foreground or blend with the job. Also select whether to print the watermark on all 
pages or on the first page only.
Additional watermarks can be created using the New option. The Wa te rm a r k  E d i t o r screen is displayed 
with options for creating a new watermark.
•Name is used to enter a name for the watermark. The name 
appears in the watermark selection menu under the 
Layout/Watermark tab. When creating a new watermark, type a 
name that is no more than 255 characters. 
•The Options pull down menu allows you to choose the type of 
watermark to create. Select one of the following options: 
•Te x t uses the characters that you type in the Te x t field. 
This is displayed in the document as the watermark.
•Time Stamp uses a time stamp as the watermark. Select 
whether to include the weekday, date, time, and/or time 
zone in the Time Stamp Format drop-down list. 
•Picture uses a picture as the watermark. The picture can be in Bitmap, GIF or JPG format. 
Specify the file name in the File Name field or select the Choose File button to browse to the 
picture that you want to use.
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User Guide39
•Fo n t if you selected Te x t or Time Stamp, select this option to access the Fo n t screen to change 
the font family, style, and size to use for the text. 
•Angle if you selected Te x t or Time Stamp, either specify an angle or move the slider to select the 
angle of the text on the page. The default angle is 45 degrees. 
•Scale if you selected Picture, either specify the percentage or move the slider to select the 
percentage to scale the picture.
•Density either specify a density for the watermark or move the slider to select the density. The 
default density is 25 percent.
•Use Position (from center) to select the number of inches or millimeters to shift the watermark 
from the center of the page or select the Center option to center the watermark. 
•Preview Options selects the paper size and orientation to use for the preview image of the 
watermark. 
Use the Edit option to change an existing watermark. To delete the selected watermark, select Delete 
from the drop-down menu.
Note Not all applications support watermark printing.
Advanced
The Advanced tab enables you to select advanced 
printing options that are rarely changed.
Note Some features are only supported by specific 
printer configurations, operating systems or driver 
types. You may see more features or options listed 
than your specific machine supports.
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User Guide 40
Printing using Macintosh
This section explains how to print using Macintosh. You need to set the print environment before 
printing. Refer to the System Administrator Guide.
Printing a Document
When you print with a Macintosh, you need to check the printer driver setting in each application you 
use. Follow the steps below to print from a Macintosh:
1. Open the document you want to print.
2. Open the File menu and click Page Setup (Document Setup in some applications).
3. Choose your paper size, orientation, scaling, other options, and make sure that your machine is 
selected. Click OK.
4. Open the File menu and click Print. 
5. Choose the number of copies you want and indicate which pages you want to print. 
6. Click Print.
Changing Printer Settings
You can use advanced printing features provided by your machine.
Open an application and select Print from the File menu. The machine name, which appears in the 
printer properties window may differ depending on the machine in use. Except for the name, the 
composition of the printer properties window is similar to the following.
Note The setting options may differ depending on printers and Macintosh OS version.
Select the options required using the tabs and drop-down menus.
Layout
The Layout tab provides options to adjust how the document appears on the printed page. You can 
print multiple pages on one sheet of paper. This feature provides a cost-effective way to print draft 
pages.
•Pages per Sheet: Select the number of pages you want to print on one sheet of paper.
Paper
Set Paper Feed to correspond to the paper loaded in the tray from which you want to print. This will let 
you get the best quality printout. If you load a different type of print material, select the corresponding 
paper type.
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