Xerox Phaser 3250DN User Manual

							
Advanced Printing
19
4Advanced Printing
This chapter explains printing options and advanced printing tasks. 
NOTE: 
• Your printer driver  Properties window that appears in this User 
Guide may differ depending on the printer in use. However the 
composition of the printer pr operties window is similar.
• If you need to know the exact name of your printer, you can check 
the supplied CD-ROM.
This chapter includes:
• Printing Multiple Pages on One Sheet of Paper (N-Up  Printing)
•Printing Posters
• Printing Booklets
• Printing on Both Sides of Paper
• Printing a Reduced or Enlarged Document
• Fitting Your Document  to a Selected Paper Size
• Using Watermarks
• Using Overlays
Printing Multiple Pages on One Sheet 
of Paper (N-Up Printing) 
You can select the number of pages  to print on a single sheet of paper. 
To print more than one page per sheet, the pages will be reduced in size 
and arranged in the order you specify. You can print up to 16 pages on 
one sheet. 
1To change the print settings from your software application, 
access printer properties. See “Printing a Document” on 
page 13.
2From the  Layout tab, choose  Multiple Pages per Side  in the 
Layout Type  drop-down list. 
3Select the number of pages yo u want to print per sheet 
(1, 2, 4, 6, 9, or 16) in the  Pages per Side drop-down list.
4Select the page order from the  Page Order drop-down list, if 
necessary.
 
Check  Print Page Border  to print a border around each page 
on the sheet. 
5Click the  Paper tab, select the pape r source, size, and type.
6Click OK and print the document. 
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Advanced Printing
20
Printing Posters
This feature allows you to print a single-page document onto 4, 9, or 16 
sheets of paper, for the purpose of pa sting the sheets together to form 
one poster-size document.
NOTE:   The poster printing option is available when 600 dpi is 
selected in the resolution option on the  Graphic tab.
1To change the print settings from your software application, 
access printer properties. See “Printing a Document” on 
page 13.
2Click the  Layout tab, select  Poster Printing  in the Layout 
Ty p e  drop-down list.
3Configure the poster option:
You can select the page layout from  Poster, 
Poster , Poster  or Custom . If you select 
Poster , the output will be automatically stretched to 
cover 4 physical pages. If the option is set to Custom, you can 
enlarge the original from 150% to 400%. Depending on the level 
of the enlargement, the page layout is automatically adjusted to 
Poster , Poster , Poster . 
You can select the page layout from  Poster, 
Poster  or Poster . If you select  Poster, the 
output will be automatically stretched to cover 4 physical pages. 
Specify an overlap in millimeters or inches to make it easier to 
pasting the sheets together. 
4Click the  Paper tab, select the paper source, size, and type.
5Click OK and print the document. You can complete the poster 
by pasting the sheets together. 
0.15 inches
0.15 inches
Printing Booklets
This printer feature allows you to print your document on both sides of 
the paper and arranges the pages so that the paper can be folded in half 
after printing to produce a booklet. 
1To change the print settings from your software application, 
access the printer properties. See “Printing a Document” on 
page 13.
2From the  Layout tab, choose  Booklet Printing  from the 
Layout Type  drop-down list. 
NOTE: The Booklet Printing  option is not available for all paper 
sizes. In order to find out the available paper size for this feature, 
select the paper size in the  Size option on the  Paper tab, then check 
if the  Booklet Printing  in a Layout Type  drop-down list on the 
Layout tab is activated.
3Click the  Paper tab, and select the paper source, size, and 
type.
4Click  OK and print the document.
5After printing, fold and staple the pages. 
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Advanced Printing
21
Printing on Both Sides of Paper
You can print on both sides of a sheet of paper. Before printing, decide 
how you want your document oriented.
The options are:
•Printer Setting , if you select this option, this feature is 
determined by the setting you’ve made on the control panel.
• None
• Long Edge , which is the conventional layout used in book 
binding.
• Short Edge , which is the type often used with calendars.
• Reverse Duplex Printing , allows duplex printing N-1 or 1-N. 
NOTE: Do not print on both sides  of labels, transparencies, 
envelopes, or thick paper. Paper jamming and damage to the printer 
may result. 
1To change the print settings from your software application, 
access printer properties. “Printing a Document” on page 13.
2From the  Layout tab, select the paper orientation.
3From the  Double-sided Printing  section, select the binding 
option you want.     
4Click the  Paper tab and select the paper source, size, and type.
5Click OK and print the document.
 Long Edge▲ Short Edge▲
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Printing a Reduced or Enlarged 
Document 
You can change the size of a page’s content to appear larger or smaller 
on the printed page. 
1To change the print settings from your software application, 
access printer properties. See “Printing a Document” on 
page 13. 
2From the 
Paper tab, select  Reduce/Enlarge  in the Printing 
Ty p e  drop-down list. 
3Enter the scaling rate in the  Percentage input box.
You can also click the   or   button.
4Select the paper source, size, and type in  Paper Options. 
5Click OK and print the document. 
Fitting Your Document to a Selected 
Paper Size
This printer feature allows you to scale your print job to any selected 
paper size regardless of the digita l document size. This can be useful 
when you want to check fine details on a small document. 
1To change the print settings from your software application, 
access printer properties. See “Printing a Document” on 
page 13.
2From the  Paper tab, select  Fit to Page  in the Printing Type  
drop-down list. 
3Select the correct size from the  Output size drop-down list.
4Select the paper source, size, and type in  Paper Options.
5Click OK and print the document.
A
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Advanced Printing
22
Using Watermarks
The Watermark option allows you to print text over an existing document. 
For example, you may want to have large gray letters reading “DRAFT” 
or “CONFIDENTIAL” printed diagonally across the first page or all pages 
of a document. 
There are several predefined watermarks that come with the printer, and 
they can be modified, or you can add new ones to the list. 
Using an Existing Watermark
1To change the print settings from your software application, 
access printer properties. See “Printing a Document” on 
page 13. 
2Click the  Extras tab, and select the desired watermark from the 
Watermark  drop-down list. You will see the selected watermark 
in the preview image. 
3Click  OK and start printing. 
NOTE: The preview image shows how the page will look when it is 
printed.
Creating a Watermark
1To change the print settings from your software application, 
access printer properties. See “Printing a Document” on 
page 13. 
2Click the  Extras tab, and click the  Edit button in the  Watermark 
section. The  Edit Watermark  window appears. 
3Enter a text message in the  Watermark Message box. You can 
enter up to 40 characters. The message displays in the preview 
window.
When the  First Page Only  box is checked, the watermark 
prints on the first page only.
4Select watermark options. 
You can select the font name, st yle, size, or grayscale level 
from the  Font Attributes  section and set the angle of the 
watermark from the  Message Angle section. 
5Click Add to add a new watermark to the list.   
6When you have fini shed editing, click OK and start printing. 
To stop printing the watermark, select (No Watermark) from the 
Watermark drop-down list. 
Editing a Watermark
1To change the print settings from your software application, 
access printer properties. See “Printing a Document” on 
page 13. 
2Click the  Extras tab and click the  Edit button in the  Watermark 
section. The  Edit Watermark  window appears.
3Select the watermark you  want to edit from the Current 
Watermarks  list and change the watermark message and 
options. 
4Click  Update  to save the changes.
5Click OK until you exit the Print window. 
Deleting a Watermark
1To change the print settings from your software application, 
access printer properties. See “Printing a Document” on 
page 13.
2From the  Extras tab, click the  Edit button in the Watermark 
section. The  Edit Watermark  window appears. 
3Select the watermark you want to delete from the  Current 
Watermarks  list and click  Delete. 
4Click OK until you exit the Print window.
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Advanced Printing
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Using Overlays
What is an Overlay?
An overlay is text and/or images stored in the computer hard disk drive 
(HDD) as a special file format that can be printed on any document. 
Overlays are often used to take the place of preprinted forms and 
letterhead paper. Rather than using preprinted letterhead, you can 
create an overlay containing the exact  same information that is currently 
on your letterhead. To print a letter with your company’s letterhead, you 
do not need to load preprinted letter head paper in the printer. You need 
only tell the printer to print the letterhead overlay on your document.
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay containing 
your logo or image.
1Create or open a document containing text or an image for use 
in a new page overlay. Position the items exactly as you wish 
them to appear when printed as an overlay.
2To save the document as an overlay, access printer properties. 
See “Printing a Document” on page 13.
3Click the  Extras tab, and click  Edit button in the  Overlay 
section. 
4In the Edit Overlay window, click  Create Overlay. 
5In the Create Overlay window, type a name of up to eight 
characters in the  File name box. Select the destination path, if 
necessary. (The default is C:\Formover).
6Click  Save. The name appears on the  Overlay List box. 
7Click OK or Ye s   to finish creating. 
The file is not printed. Instead it  is stored on your computer hard 
disk drive. 
NOTE: The overlay document size must be the same as the 
documents you print with the over lay. Do not create an overlay with 
a watermark. 
WORLD BEST
Dear ABC
Regards
WORLD BEST
Using a Page Overlay
After an overlay has been created, it is ready to be printed with your 
document. To print an overlay with a document:
1Create or open the document you want to print. 
2To change the print settings from your software application, 
access printer properties. See “Printing a Document” on 
page 13. 
3Click the 
Extras tab. 
4Select the desired overlay from the  Overlay drop-down list box. 
5If the overlay file you want  does not appear in the Overlay list, 
click  Edit button and  Load Overlay , and select the overlay file. 
If you have stored the overlay file  you want to use in an external 
source, you can also load the file when you access the  Load 
Overlay  window. 
After you select the file, click  Open. The file appears in the 
Overlay List  box and is available for printing. Select the overlay 
from the  Overlay List  box. 
6If necessary, click  Confirm Page Overlay When Printing . If 
this box is checked, a message window appears each time you 
submit a document for printing,  asking you to confirm your wish 
to print an overlay on your document. 
If this box is not checked and an  overlay has been selected, the 
overlay automatically prin ts with your document. 
7Click OK or Ye s  until printing begins. 
The selected overlay downloads with your print job and prints 
on your document. 
NOTE: The resolution of the overlay  document must be the same as 
that of the document you will print with the overlay. 
Deleting a Page Overlay
You can delete page overlays that you no longer use. 
1In the printer properties window, click the  Extras tab. 
2Click the  Edit button in the  Overlay section. 
3Select the overlay you want to delete from the  Overlay List 
box. 
4Click  Delete Overlay . 
5When a confirming message window appears, click  Ye s.
6Click  OK until you exit the Print window.
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Using Windows PostScript Driver
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5Using Windows PostScript 
Driver
If you want to use the PostScript driver provided with your system 
CD-ROM to print a document.
PPDs, in combination with the Po stScript driver, access printer 
features and allow the computer to  communicate with the printer. An 
installation program for the PPDs is provided on the supplied 
software CD-ROM. 
Printer Settings
You can use the printer properties window, which allows you to access 
all of the printer options you need when using your printer. When the 
printer properties are displayed, you can review and change the settings 
needed for your print job. 
Your printer properties window may differ, depending on your operating 
system. This Software User Guide shows the Properties window for 
Windows XP.
Your printer driver 
Properties window that appears in this User Guide 
may differ depending on the printer in use.
NOTES:
• Most Windows applications will override settings you specify in 
the printer driver. Change all print settings available in the 
software application first, and change any remaining settings 
using the printer driver. 
• The settings you change remain in effect only while you are using 
the current program.  To make your changes permanent , make 
them in the Printers folder. 
• The following procedure is for Windows XP. For other Windows 
OS, refer to the corresponding Windows Users Guide or online 
help.
1.
Click the Windows Start button.
2. Select  Printers and Faxes .
3. Select  your printer driver icon .
4. Right-click on the printer driver icon and select 
Printing Preferences .
5. Change the settings on each tab, click OK.
Advanced
You can use advanced settings by clicking the Advanced button. 
• Paper/Output  this option allows you to select the size of the 
paper loaded in the tray.
• Graphic  this option allows you to adjust the print quality for your 
specific printing needs.
• Document Options  this options allow you to set the PostScript 
options or printer features.
Using Help
You can click   from the upper right corner of the window, and then 
click on any setting. 
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Sharing the Printer Locally
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6Sharing the Printer Locally
You can connect the printer directly to a selected computer, which is 
called “host computer,” on the network. 
The following procedure is for Windows XP. For other Windows OS, refer 
to the corresponding Windows Users Guide or online help.
NOTES: 
• Check the Operating System(s) that are compatible with your 
printer. Please refer to the OS  Compatibility section of Printer 
Specifications in your Printer User Guide.
• If you need to know the exact name of your printer, you can check 
the supplied CD-ROM.
Setting Up a Host Computer
1Start Windows. 
2From the  Start menu select  Printers and Faxes . 
3Double-click your printer driver icon . 
4From the Printer menu, select  Sharing. 
5Check the  Share this printer  box.
6Fill in the Shared Name  field, and then click  OK.
Setting Up a Client Computer 
1Right-click the Windows  Start button and select  Explore.
2Select My Network Places   and then right-click Search for 
Computers .
3Fill in the IP address of host computer in  Computer name field, 
and click  Search. (In case host computer requires  User name 
and  Password , fill in User ID and pa ssword of host computer 
account.)
4Double-click  Printers and Faxes .
5Right-click printer driver icon, select  Connect.
6Click Ye s, if the installation confirm message appears.
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Using Utility Applications
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7Using Utility Applications
If an error occurs while printing, the Status Monitor window appears, 
showing the error. 
NOTES:
• To use the this program, you need:
- To check for Operating System(s) that are compatible with your printer, refer to Printer Specifications in your Printer User 
Guide.
- Internet Explorer version 5.0 or higher for flash animation in  HTML Help.
• If you need to know the exact name of your printer, you can check 
the supplied CD-ROM.
Using Printer Settings Utility
Using the Printer Settings Utility , you can configure and check print 
settings. 
1From the  Start menu, select  Programs or All Programs   → 
Xerox Phaser 3250  → Printer Settings Utility .
2Change the settings. 
3To send the changes to the printer, click the  Apply button.
Using Onscreen Help
For more information about Printer Settings Utility, click   . 
Opening the Troubl eshooting Guide
Double click the Status Monitor icon on the Windows task bar.
Or, from the 
Start menu, select Programs or All Programs  → Xerox 
Phaser 3250
 → Troubleshooting Guide.
Changing the Status Monitor Program 
Settings
Select the Status Monitor icon on the Windows task bar and right-click 
on the 
Status Monitor icon. Select Options.
The following window opens.
• Display when job is finished for network printer  shows the 
Status Monitor balloon when your job is complete. 
• Display when error occurs during printing  shows the Status 
Monitor balloon when an error occurs during printing.
• Schedule an automatic status checking every  allows the 
computer to update the printer st atus regularly. Setting the value 
close to 1 second causes the com puter to check the printer status 
more frequently, thereby allowing a faster response to any printer 
error.
Double click this icon.
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Using Your Printer in Linux
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8Using Your Printer in Linux 
You can use your machine in a Linux environment. 
This chapter includes:
• Getting Started
• Installing the MFP Driver
• Using the MFP Configurator
• Configuring Printer Properties
• Printing a Document
Getting Started
The supplied CD-ROM provides you with  MFP Driver package for using 
your machine with a Linux computer.
After the driver is installed on y our Linux system, the driver package 
allows you to monitor a number of ma chine devices via fast ECP parallel 
ports and USB simultaneously. 
The MFP Driver package is supplied with a smart and flexible installation 
program. You dont need to search for additional components that might 
be necessary for the MFP Driver software: all required packages will be 
carried onto your system and install ed automatically; this is possible on 
a wide set of the most  popular Linux clones.
Installing the MFP Driver
Installing the MFP Driver
1Make sure that you connect your machine to your computer. 
Turn both the computer and the machine on.
2When the Administrator Login window appears, type in root in 
the Login field and enter the system password.
NOTE: You must log in as a super user (root) to install the printer 
software. If you are not a super user, ask your system administrator.
3Insert the printer software CD-ROM. The CD-ROM will 
automatically run.
If the CD-ROM does not automatically run, click the   icon at 
the bottom of the desktop. When  the Terminal screen appears, 
type in:
If the CD-ROM is secondary master  and the location to mount is 
/mnt/cdrom,
[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/cdrom
[root@localhost root]#cd /mnt/cdrom/Linux
[root@localhost root]#./install.sh 
If you still failed to run the CD-ROM, type the followings in 
sequence:
[root@localhost root]#umount/dev/hdc
[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/cdrom
NOTE: The installation program runs automatically if you have an 
autorun software package installed and configured.
4When the welcome screen appears, click  Next.
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Using Your Printer in Linux
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5When the installation is complete, click Finish.
The installation program has added the MFP Configurator 
desktop icon and Xerox MFP group  to the system menu for your 
convenience. If you have any difficulties, consult the onscreen 
help that is available thr ough your system menu or can 
otherwise be called from the driver package windows 
applications, such as  MFP Configurator.
NOTE: Installing the driver in the text mode:
• If you do not use the graphical inte rface or have failed the driver 
installation, you have to use the driver in the text mode.
• Follow the step 1 to 3, then type [root@localhost Linux]# ./
install.sh, than follow the instruct ion on the terminal screen. Then 
the installati on completes.
• When you wan to uninstall the driver, follow the installation 
instruction above, but type [root@localhost Linux]# ./uninstall.sh 
on the terminal screen.
Uninstalling the MFP Driver
1When the Administrator Login window appears, type in root in 
the Login field and enter the system password.
NOTE: You must log in as a super user  (root) to uninstall the printer 
software. If you are not a super user, ask your system administrator.
2Insert the printer software CD-ROM. The CD-ROM will 
automatically run.
If the CD-ROM does not automatically run, click the   icon at 
the bottom of the desktop. When the Terminal screen appears, 
type in:
If the CD-ROM is secondary master  and the location to mount is 
/mnt/cdrom,
[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/cdrom
[root@localhost root]#cd /mnt/cdrom/Linux
[root@localhost ro ot]#./uninstall.sh 
NOTE: The installation program runs automatically if you have an 
autorun software package installed and configured.
3Click Uninstall .
4Click Next. 
5Click  Finish .
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