Xerox Documate 4790 User Guide

							Xerox® DocuMate® 4790
User’s Guide5-23
5Loading Documents to 
Scan
Note: Always remove any staples or paper clips from documents before inserting them into the scanner. Staples 
and paper clips can jam the feed mechanism and scratch the internal components. Also remove any labels, 
stickers, or Post-It™ notes that may come off during the scanning process and get stuck in the scanner. Misuse as 
described here will void your scanner’s warranty. 
Preparing Documents for Scanning
• Fan the documents to make sure all pages in the stack are separated.
• Bend and then flatten the document stack to make sure the horizontal edges are aligned to help prevent 
paper from skewing while being pulled through the scanner.
• Pinch the ends to align the leading edges slantwise to help prevent multiple pages from being fed through at 
a single time. 
						

							Loading Documents to Scan
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® DocuMate® 4790
User’s Guide 5-24
Supported Document Types
You can scan the following types of documents and cards with this scanner.
• The maximum amount of paper in the input tray should not exceed the maximum stack thickness indicated 
on the paper guides.
This is approximately 200 sheets of 20 lb (75–80 g/m
2) new printer paper.
•Document size
– Minimum size (width x length) – 1.9 x 2.8 inches (48 x 71 mm)
– Maximum size (width x length) – 12 x 100 inches (305 mm x 2540 mm)
We recommend scanning one page at a time when the documents you are scanning are longer than 
17 inches (432 mm).  Please refer to scanning with Manual feed mode in the TWAIN interface for 
instructions on scanning one page at a time.
• Paper thickness
– 5 to 42 lbs (19 ~ 157 g/m
2) new printer paper
Documents to Avoid Scanning
The documents in this list can be scanned, but please note that scanning documents of this type will reduce the 
life of the scanner.  Maintenance will be required more often and replaceable parts will wear faster. These types 
of documents will jam more frequently and damage to the original documents may occur.  If you do choose to 
scan these document types, do not scan large batches. This type of use is not covered under the scanner warranty 
and alters replacement parts life expectancy.
We recommend you limit the amount or completely avoid scanning documents that are in this list.
• Curled, wrinkled or folded documents may cause paper jams or multiple pages being fed through the scanner 
at one time.
• Perforated or punched paper that could tear when the separation roller engages.
• Coated paper or photographs where the coating can flake off during scanning and leave residue in the 
scanner.
• Extremely smooth, shiny, or highly textured paper may cause the paper feed rollers to slip across the page 
and cause the scanner to report a paper jam.
• Carbonless copy paper may tear while being fed through the scanner and the pressure of the rollers may 
leave streaks on the page. The chemical coating on this paper will rub off on the rollers during the scan 
process, increasing the frequency of miss-feeds and paper jams.
• Partially transparent paper such as tracing paper as any images from the opposite side of the page or black 
background will appear in the scanned images. 
						

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® DocuMate® 4790
User’s Guide5-25
Unsupported Document Types
Do not scan the following types of documents as they may cause damage to the scanner.
• Items outside of the specified supported sizes, thickness, and weight defined in this document.
• Non-rectangular or irregularly shaped paper will cause the scanner to detect and report document skew 
errors or paper jams.
• Carbon paper that will leave residue in the scanner and on the rollers that will transfer to the next set of 
documents scanned.
• Documents with hard items attached such as paper clips, binder clips, and staples.
• Documents with wet ink or white-out.
• Thermal or photosensitive paper.
• Overhead projector sheets, plastic film, camera film, and any other type of transparent or partially 
transparent plastic item.
• Documents that have been glued together.
• Cloth or metallic sheets.
Scanning from the Automatic Document Feeder 
(ADF)
1. Adjust the paper guide for the width of paper, and make sure the input and output trays are fully extended.
Flip up the paper stop to make sure the paper stays in the output area as they are exited from the scanner. 
						

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® DocuMate® 4790
User’s Guide 5-26 2. Load the documents fa ce up with their tops into the Automatic Document Feeder.
The stack of pages should not exceed the maximum height indicated on the input tray.
3. You can now scan the documents using the scanner buttons, One Touch, or one of the other scanning 
interfaces.
Scanning Interfaces
If you selected the recommended installation, then you have several different options to scan with your Xerox 
DocuMate 4790 scanner. Each method scans equally well, so use the one with appropriate options for the item 
you are scanning.
•One Touch—When you press either the Simplex or Duplex button, documents are scanned using the scan 
settings indicated by the LCD display. The scanned images are then sent to a software application on your 
computer. See Scanning and Configuring OneTouch on page 29.
•One Touch Button Panel—Use this scan option when you want to scan from the computer screen. Scanning 
from the on-screen One Touch Button Panel is the same as selecting a scanning option on the scanner, 
except you click an icon that represents the function. See Scan from the OneTouch Button Panel on page 30. 
						

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® DocuMate® 4790
User’s Guide5-27 •TWAIN Interface and WIA—This option uses your scanner’s TWAIN interface to scan. Select scanning 
options before scanning, put the document in the scanner, then click the Scan button in the TWAIN interface 
window. See Scanning from TWAIN and WIA on page 107.
•ISIS Interface—This option uses the ISIS interface for scanning. Select the ISIS scan settings, put the 
document in the scanner, then click the Preview Scan button in the ISIS window. See Scanning from ISIS on 
page 159. 
						

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User’s Guide 5-28 
						

							Xerox® DocuMate® 4790
User’s Guide6-29
6Scanning and 
Configuring OneTouch
Based on the recommended full installation of the scanner driver and the Visioneer OneTouch software, 
OneTouch is your main scanning interface for using the scanner. 
The OneTouch Button Panel, that you see on the computer screen, shows the pre-set function for each button 
(such as Email) and the icon of the destination (called the Destination Application) where the images will be 
sent when scanning is finished.
Default OneTouch Settings
When you installed the scanner, the software configured each OneTouch button with appropriate settings 
consisting of: a Destination Application, a Scan Configuration, and a File Format. The button names, such as 
Email or Copy, indicate the original factory settings for a button. You can change any of these settings. Please see 
Changing the Button Settings on page 31 for instructions.
For example, the Email button is set up to scan documents then immediately attach them to a new email 
message in your default email program. The email application will default to the email program specified in the 
internet options of Internet Explorer.
A folder icon for a button means that the button is set up to archive the scanned item. The scanner sends the 
scanned image directly to a folder without opening the image first in a software application.
A question mark for a button means your computer does not have the appropriate software or hardware for the 
initial factory settings. 
The OneTouch button panel shows which 
application the button is configured to send 
images to. 
						

							Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-30 If the OneTouch OmniPage Module is not installed, then the options for sending to word processing applications 
such as Microsoft Word will not be available. The OneTouch OmniPage module is installed automatically when 
you install Visioneer OneTouch from the installation disc.
Note: The default page size in each configuration is based on your computer’s Windows Measurement system 
selection of U.S. (United States) or Metric units.
• If U.S. is the selected measurement, the default page size in each profile will be based on the United States 
standard paper sizes such as 8.5 x 11 inches.
• If Metric is the selected measurement, the default page size in each profile is based on the ISO 216 
standard and the majority of the profiles will default to A4.
Scan from the OneTouch Button Panel
Scanning from the button panel on your computer’s screen works like pressing a button on the scanner. The 
scanner scans the item, then sends the image to the Destination Application indicated by the button’s icon.
To scan from the OneTouch Button panel:
1. Load the documents into the scanner.
2. Click on the OneTouch icon in the Windows notification area (at the lower right corner of the screen.)
3. The OneTouch Button Panel opens.
4. Click the button you want to use to scan.
5. The scanner starts scanning and the image is sent to the selected destination for the OneTouch button you 
are using to scan.
Features of the OneTouch Button Panel
The OneTouch panel is your on-screen set of controls for the scanner. From the panel you can access the 
hardware settings for your scanner and configure the Scan button.
OneTouch Icon 
						

							Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-31 Click on the OneTouch icon to open the panel. 
The Title Bar
• Green arrows—click to cycle through the panel’s 3 views.
• Scanner icon—click to open the scanner’s hardware properties.
• Red “X”—click to close the OneTouch panel.
The Button View
•Left-click on a Destination Application icon to start scanning.
•Right-click on a Destination Application icon to open the OneTouch Properties.
•Left-click on the arrow buttons, on the right side of the panel, to view the rest of the OneTouch buttons.
The Detail View
•Left-click on a Destination Application icon to start scanning.
•Right-click on a Destination Application icon to open the OneTouch Properties.
•Single-click on the detailed information to open the OneTouch Properties.
The Hardware View
•Left-click on the scanner icon to return to the Button view.
•Right-click on the scanner icon to open the scanner’s hardware properties.
Changing the Button Settings
1. Click on the OneTouch icon. 
2. Right-click a button on the OneTouch Button Panel.
The Detail View The Hardware View
The Button View 
						

							Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-32 3. The OneTouch Properties window opens.
The OneTouch Properties window will also open when you press, hold down for 3 seconds, and release a 
scanner button.
Some of the options on the OneTouch Properties Window are “grayed out” and are not available, these 
options are not appropriate for your scanner model.
4. If your scanner has multiple scanner buttons, or an LED function selector on the scanner, select the button in 
OneTouch that you want to change. 
LED Number—Click the up or down arrow to cycle through the OneTouch buttons.
Button Tabs—Click on one of the tabs, across the top of the OneTouch properties window, to configure that 
scanner button. There is one tab for each button on the scanner as well as the Options tab to change button 
specific features.
5. Select the destination you want OneTouch to send the scanned image to in the Select destination list. 
If you select a word processing program such as Microsoft WordPad or Microsoft Word that can be used for 
OCR (such as TXT or RTF), the text in scanned images is automatically converted to word processing text. 
6. Select a file format in the Select format panel.
The formats are based on the type of Destination Application you select. The icon names indicate their file 
types. See File Formats on page 43 for more information about the available formats.
7. Select a scanning configuration in the Select configuration list.
The configuration’s basic settings include: scanning mode, resolution (dpi), page size, brightness (Br), and 
contrast (Cr). To see a selected scan configuration’s settings, click its icon. Click the icon again to close the 
detailed information. Refer to Scan Configurations on page 36 and Configure Before Scan on page 48 for 
instructions on creating and modifying scan configurations.
8. Click on OK to save the changes.
9. Place an item in the scanner and click the OneTouch button to start scanning.
The scanner scans and sends the image to the selected destination, with the file format and scan configuration 
you specified.
Select the 
Destination 
Application that 
will open when 
you are finished 
scanning. You use 
the destination 
application to 
view and work 
with your 
scanned images.Select a 
configuration 
for scanning 
the item.  Select a file 
format for 
your scanned 
images. Scanner button 
configuration tab