Xerox Documate 4790 User Guide

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User’s Guide7-113 5. Move or resize region 1 until the sample image area you want is within the scan region. 
Resize the region by clicking on one edge of the region outline and dragging the mouse. Move the region by 
clicking in the region then dragging the mouse. Please refer to Move, Resize, or Delete Regions for detailed 
instructions.
6. Create additional scan regions as needed by clicking anywhere in the sample image, hold your mouse button 
down, and then drag your mouse to create a scan region. Release the mouse button when the area you want 
is within the rectangle.
If you want to create a region that overlaps another region, hold the Ctrl (control) key on the keyboard while 
you click and drag the mouse to create the region. You can release the Ctrl key after you start creating the 
overlapping region. You only need to hold down the Ctrl key if the starting point of the overlapping region is 
over another region. If you do not hold down the Ctrl key, when you click on the area that has already been 
set as a region you will move the existing region.
7. Click Close when you are done creating scan regions. 
						

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User’s Guide 7-114 8. In the main scanner interface click Save to save the regions to the current preset, or save them to a new 
preset using the Save as dialogue.
The Summary area in the main interface will indicate when custom regions have been defined in the preview 
window. Click on View or modify custom regions in the summary area to display the preview window.
9. Click Scan in the main interface to scan using the custom regions.
10. When scanning is finished, one image is created for each region set in the preview window.
The number of scan regions you can create is limited by the scanner model and installed modules. For instance, 
most scanners have only one region. When you select a paper size in the Page size list, or input the dimensions in 
the custom page size fields, you are setting a scan region.
When Visioneer Acuity is installed, you can create multiple scan regions for each image scanned. The maximum 
number of scan regions you can create when Visioneer Acuity is installed may vary between scanner models. 
When creating scan regions and you reach the maximum number of allowable scan regions, you will not be able 
to continue creating scan regions until you remove a region you have already created. 
						

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User’s Guide7-115
Move, Resize, or Delete Regions
Moving regions – to move a region, place your mouse cursor over the region you want to move. The region will 
highlight indicating that it is the active region under the mouse cursor. Click on the region and drag the mouse to 
move the region.
Resizing regions – to resize a region, place your mouse cursor over the edge of the region outline. The cursor will 
change to a dual directional arrow. Click on the line and drag the mouse to resize the region. If you click on the 
top or bottom edge, you can only resize the region up or down. If you click on the left or right edge, you can only 
resize the region left or right. Click on a corner edge and then drag the mouse to resize the region in all directions.
Note that you can only resize the scan regions to be within the scanner’s minimum and maximum supported 
paper sizes. Please refer to the scanner specification table, in the maintenance section of the user guide, for the 
supported paper sizes for your scanner. 
						

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User’s Guide 7-116 Deleting regions – to delete a region, place your mouse cursor over the region you want to delete. The region will 
highlight indicating it is the active region under the mouse cursor. Right-click on the region and select the delete 
option from the menu.
Move, Resize, or Delete a Blocked Region
If there is a region you cannot move or resize because another region is in the way, you can temporarily move 
that region behind the other regions. Right-click on the region that is in the way and select Te m p o r a r i l y  s e n d  t h i s  
region to the back to move that region behind the one that you want to move or resize. This is a temporary 
change in the region ordering and cannot be undone. That region will automatically move back into its position 
when you click to move or resize a region.
Reordering Regions
If you have created multiple scan regions, you can reorder the region priority from the right-click menu for the 
regions. The priority determines which region gets processed first while scanning. For example, region 1 will be 
processed first and appear in the scanning application as the first image. Right-click on the region and select an 
option from the menu. 
						

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User’s Guide7-117 Make this the first region – select this option to set the region number to 1. This option is not available if the 
region you right-clicked on is already at position 1. After selecting this option, all other regions will have their 
number update automatically as appropriate. 
Make this region a lower number – select this option to move the region number up one in the processing order. 
This option is not available if the region you right-clicked on is already at position 1. After selecting this option, all 
other regions will have their number update automatically as appropriate.
Make this region a higher number – select this option to move the region number down one in the processing 
order. This option is not available if the region you right-clicked on is already the last region in the processing 
order. After selecting this option, all other regions will have their number update automatically as appropriate.
Make this the last region – select this option to set the region number to the last number in the processing 
order. This option is not available if the region you right-clicked on is already at the last position in the processing 
order. After selecting this option, all other regions will have their number update automatically as appropriate.
Clear All Regions
Right-click anywhere in the preview window where there are no regions, and then click on Clear all regions to 
remove all of the regions in the preview area. This will leave only the region labeled as number 1. There must 
always be at least one region for scanning. 
Document Source Configuration
Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not 
appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is 
dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see 
information about why the feature is unavailable. 
						

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User’s Guide 7-118 Select Basic or Advanced from the list to show the basic or advanced document source configuration options as 
described below.
Basic Options
•Duplex—select this option to scan both sides of the item in the scanner.
Click the drop down menu to select the color mode you want to use.
•Color scans the document in color, creating a full color copy of an original document or photograph. Color 
scans have the largest file size.
•Gray scans the document using varying shades of gray to reproduce the document. The grayscale scan mode 
is often used when scanning documents or graphics where the original color does not need to be retained, 
but the graphics need to be legible. Grayscale scanning preserves the graphic quality while keeping the file 
size less than that of a full color scan.
•Black and White scans the document in bitonal where everything on the page is either black or white. This 
setting is often used when scanning typed or written documents. When there are not a lot of graphics, or if 
the graphics are not needed, this setting is ideal for archiving documents to a server or on a disc, send 
through email, or posting to a web page, as the file size is smaller than the other scanning modes.
Advanced Options
•Multi-stream—select this option to have the scanner create an image of each item scanned in each color 
mode selected in the source list.
•Duplex—select this option to scan both sides of the item in the scanner. Note that if you deselect the Back 
side options in the source configuration list, this option will automatically deselect.
Click the drop down menu to select the scanning options you want to use.
The available color modes are:
•Automatic determines the color of the document as it is being scanned. 
						

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User’s Guide7-119 •Color scans the document in color, creating a full color copy of an original document or photograph. Color 
scans have the largest file size.
•Gray scans the document using varying shades of gray to reproduce the document. The grayscale scan mode 
is often used when scanning documents or graphics where the original color does not need to be retained, 
but the graphics need to be legible. Grayscale scanning preserves the graphic quality while keeping the file 
size less than that of a full color scan.
•Black and White scans the document in bitonal where everything on the page is either black or white. This 
setting is often used when scanning typed or written documents. When there are not a lot of graphics, or if 
the graphics are not needed, this setting is ideal for archiving documents to a server or on a disc, send 
through email, or posting to a web page, as the file size is smaller than the other scanning modes.
Sides identical
If the scanner supports two-sided (duplex) scanning, you can individually set the color mode and other options in 
the scanner interface for each side of the page. This option is always selected and grayed out if the scanner 
hardware does not support the feature.
While the option to enable or disable Sides identical is in the source configuration list, the color mode is not the 
only option that can be individually configured for each side. Other options in the scanner interface, such as 
resolution, brightness, contrast, etc... will also be individually set for each source. After you deselect Sides 
identical, any changes you make in the scanner interface will only be applied to the option that appears at the 
top of the list (for example, “Input tray (Front side) Color”).
To set the scanner options individually for each side:
1. Click the drop down menu and deselect Sides identical.
2. Select the color mode you want for the first side.
3. Click the top of the menu to collapse the list. Select the options in the scanner interface that you want to use 
for the first side.
4. When you are done making changes for the first side, click in the source configuration list and select the color 
mode for the second side.
That side selection will now be displayed in the top of the source configuration list (for example, “Input tray 
(Back side) Gray”).
5. Click the top of the menu to collapse the list. Select the options in the scanner interface that you want to use 
for the second side.(Example: Sides are identical)(Example: Sides are different) 
						

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User’s Guide 7-120 Tip: Save the changes to a Preset when you are done selecting options for each source. Please refer to Presets for 
more information.
Summary
The Summary area displays some of the basic scan options selected in the interface. Clicking on one of the links 
will open the area of the interface where the setting is located.
Presets
A preset contains all features in the scanner interface, including color mode, resolution, paper size, and so on. You 
can create, import, export, and delete presets. After presets have been added to the interface, click the drop down 
menu and select an option from the list.
•If you select the Last used settings preset, then adjust the settings in the scanner interface, when you scan 
those changes will immediately save to the preset.
•Click the Save button if you want to save changes to the Last used settings preset without scanning. 
•Click the Cancel button to close the scanner interface without saving any changes.  
						

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User’s Guide7-121 To save a new preset:
1. Adjust the options in the scanner interface as needed. 
2. Click on the right arrow and select Save as... from the list.
3. After clicking on the save option, a dialogue opens for you to type in a name. Type in the name you want 
then click OK. 
To modify an existing preset:
1. Select the preset you want to modify in the preset list.
2. Adjust the options in the scanner interface as needed. 
3. Click Save.
To  r e n a m e  a  p r e s e t :
1. Select the preset you want to rename in the preset list.
2. Click the right pointing arrow button and select Rename....
3. Type an new name for the preset in the name field and then click on OK in the dialogue.
To delete a preset:
1. Click the drop menu under Presets and select the preset you want to delete.
2. Click the right pointing arrow button and select Delete. 
						

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User’s Guide 7-122 3. Click Ye s when prompted to confirm that you want to delete the currently selected preset.
Exporting Presets
1. Click on the right pointing arrow and select Export... from the list.
2. Click on the browse button   next to the Destination folder field to open a file browsing window. 
3. Browse to a location and select the folder where you want the preset file to be saved. Click on Choose.
Make sure to choose a location where you will be able to easily find the file.