Sharp AR M620U User Manual

CALLING UP AND USING A FILE
7-17
7

 [Send]
A saved file can be transmitted by Scan to E-mail, Scan to FTP, fax, or Internet fax.
These transmission methods require installation of the appropriate options.
The following screen appears when the [SEND] key is touched. Select the destination and other settings required
for transmission and then touch the [SEND] ( ) key to transmit the file. Transmission settings include the
resolution and transmission functions such as a timer setting. Change or select...

CALLING UP AND USING A FILE
7-18
[SEND SETTINGS] key
[SEND SETTINGS] key is displayed in E-mail/FTP
mode and Internet FAX mode.
Touch this key to set the subject and file name. In
E-mail/FTP mode, sender name can also be set.[SUB ADDRESS] key or [ADDRESS ENTRY] key

Touch this key to directly enter the destination
for a Scan to E-mail/FTP or Internet fax
transmission, .

Touch this key to enter the sub-address and
passcode for an F-code fax transmission.

 [Property change]
Select this operation to...

CALLING UP AND USING A FILE
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7

 [Move]
This operation is used to move a file to a different
folder.
The following screen appears when the  [MOVE]
key is selected.
Only [SHARING] and [CONFIDENTIAL] files can
be moved. A [PROTECT] file can be moved by first
using [PROPERTY CHANGE] to change the
attribute to [SHARING] or [CONFIDENTIAL].
1Touch the [MOVE TO:] key and select the
folder to which you wish to move the file.

Select the main folder or a folder in the
custom folder. A file cannot be moved...

CALLING UP AND USING A FILE
7-20

 Calling up and manipulating a file from the job status screen
Files saved using the FILE and QUICK FILE functions appear as keys in the finished job status screen.
You can view information on a file that appears in this screen and manipulate the file.
1Press the [JOB STATUS] key.
The job status screen
appears.
2Touch the [COMPLETE] key.
The finished job screen
appears.
3Touch the key of the desired file.
If there are more keys
than can appear in one
screen and the...

7-21
7 CUSTOM SETTINGS
Creating, editing, and deleting user names and folders
This section explains how to create, edit, and delete user names and custom folders for saving files with the
document filing function. User names and custom folders are created and edited at the operation panel of the
machine or in the Web page.

 General procedure for creating, editing, and deleting user names and folders
Follow steps 1 to 3 below to create, edit, or delete a user name or custom folder. In step 3, select...

CUSTOM SETTINGS
7-22

 Programming a user name
To program a user name, follow steps 1 and 2 on page 7-21, touch the [USER NAME REGISTRATION] key in
step 3, and then follow these steps:
1Touch the [USER NAME] key.
The lowest number that
has not yet been
programmed appears
automatically in No..
Touch the number to
display a character entry
screen and enter a user
name (maximum of 16 characters). See page 7-26
for the procedure for entering characters.
2Touch the [INITIAL] key.
A character entry screen...

CUSTOM SETTINGS
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7

 Editing and deleting a user name
To edit or delete a user name, follow steps 1 and 2 on page 7-21 and then follow these steps:
1Touch the [AMEND/DELETE USER NAME]
key.
2Touch the [USER NAME] key that you wish
to edit or delete.
A password entry screen will appear.
3Enter the 5-digit password with the
numeric keys.
After entering the password, the following screen
will appear.

To edit a user name, perform steps 4 and 5.

To delete a user name, perform steps 6 and 7....

CUSTOM SETTINGS
7-24

 Creating a custom folder
Up to 500 custom folders can be created. When no further folders can be created, delete unneeded folders (page
7-25) and then create a new folder. A password can be omitted when creating a folder. To create a custom folder,
follow steps 1 and 2 on page 7-21, touch the [CUSTOM FOLDER REGISTRATION] key in step 3, and then follow
the steps below.
1Touch the [FOLDER NAME] key.
The lowest number that
has not yet been
programmed appears
automatically in No.....

CUSTOM SETTINGS
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7
9Touch the [OK] key.10To exit, touch the [EXIT] key. To create
another folder, touch the [NEXT] key.
If you touched the [EXIT]
key, you will return to the
screen of step 3 on page
7-21. If you touched the
[NEXT] key, a new folder
screen will appear.
Repeat steps 1 to 10 to
create a new folder.

 Editing/deleting a custom folder
To edit a previously created folder (change the folder name, initial, password, or user name), or to delete a folder,
follow steps 1 and 2 on page 7-21...

7-26
ENTERING CHARACTERS
To enter or edit characters in setting screens such as auto dial key programming screens, follow the steps below.
Characters that can be entered are alphabetical characters, special characters, numbers, and symbols.

 Entering alphabetical characters
(Example: Sharp äÄ)
1Touch the [S] key.
To switch between upper case and lower case,
touch the [ABC   abc] key. When ABC is
highlighted, upper case letters are entered.
2Touch the [ABC   abc] key.
3Touch the [h] key, [a] key, [r]...