Sharp AR M351N User Manual

							•PURPOSE OF THE KEY 
  
OPERATOR PROGRAMS 
•KEY OPERATOR 
PROGRAM LIST
•USING THE KEY 
   
OPERATOR PROGRAMS
•GENERAL PROGRAMS
•PROGRAMS FOR COPY 
MODE
•DOCUMENT FILING 
   PROGRAMS1
3
4
7
14
16
LASER PRINTER
Page
KEY OPERATORS
GUIDE
Be sure to become thoroughly familiar with this manual to gain 
the maximum benefit from the product.
Before installing this product, be sure to read the installation 
requirements and cautions sections of the Operation manual 
(for general information and copier operation).
Be sure to keep all operation manuals handy for reference 
including this manual, the Operation manual (for general 
information and copier operation) and operation manuals for any 
optional equipment which has been installed. This manual describes programs for use by the key operator. The 
key operator should read this manual thoroughly to gain the 
maximum value from these programs provide.
CHINAKS120FCZZ
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							1
Contents page

PURPOSE OF THE KEY OPERATOR PROGRAMS ..........................................................................1

KEY OPERATOR PROGRAM LIST.....................................................................................................3

USING THE KEY OPERATOR PROGRAMS ......................................................................................4

GENERAL PROGRAMS ......................................................................................................................7

PROGRAMS FOR COPY MODE .......................................................................................................14

DOCUMENT FILING PROGRAMS ....................................................................................................16
PURPOSE OF THE KEY OPERATOR
PROGRAMS
The key operator programs are used by the administrator of the machine to enable or disable functions to suit the
needs of your workplace.
This manual explains programs related to general use of the machine, programs for the copy function, and programs
for the document filing function. For programs related to the printer function, fax function, network scanner function,
and internet fax function, see the following manuals:

Printer  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  Operation manual (for printer), chapter 6

Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  Operation manual (for facsimile), chapter 8

Network scanner / Internet fax . . . . . . . . . . . . .  Operation manual (for network scanner), page 53
Key operator programs can only be accessed after a key operator code number has been entered.
Programs for general use of the machine
These programs are used to enable auditing mode, adjust power consumption, and manage peripheral devices.
Auditing mode can be enabled separately for the copy, printer, fax/Internet fax/network scanner, and document filing
functions. When auditing mode is enabled for a function, a valid account number must be entered in order to use the
function.
When auditing mode is enabled for the printer function, an account number is entered at the users computer when
the print command is selected. (Depending on the setting of Cancel jobs of invalid accounts (page 8), a job may
be printed even if an incorrect account number is entered.)
* The account number is a 5-digit number, and up to 500 accounts can be created.
Programs for the copy function
These programs are used to change the factory default copy settings to settings that better suit the needs of your
workplace.
When auditing mode is enabled for the copy function,

A valid account number must be entered to make a copy.
(Copying is not possible unless a valid account number is entered.)

A count is kept of the number of copies made by each account. This allows you to monitor copier usage by
each account. (The counts can be totaled.)

A limit can be set for the number of copies that can be made by each account. The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.
NOTE
An account number must also be entered to print a document that was saved during copying using the document
filing function. (Printing is not possible unless an account number is entered.) The number of pages printed is
added to the copy count.
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							2
PURPOSE OF THE KEY OPERATOR PROGRAMS
Programs for the document filing function
These programs are used to change the factory default settings for the document function to settings that better suit
the needs of your workplace.
When auditing mode is enabled for the document filing function,

An account number must be entered to print an image that was scan-saved.
(Printing is not possible unless an account number is entered.)

A count is kept of the number of pages printed by each account, making it possible to monitor each accounts
usage of the document filing function (a document filing count is kept).

A limit can be set for the number of scan-saved image file pages that can be printed.
Programming a key operator code
The key operator code is a 5-digit number that must be entered in order to access the key operator programs. The
key operator (administrator of the machine) should change the default key operator code that was set at the factory
to a new 5-digit number. Be sure to remember the new key operator code, as it must be entered each time the key
operator programs are subsequently used. (Only one key operator code can be programmed.)
The key operator code is initially set to 00000 at the factory.
To change the key operator code, see USING THE KEY OPERATOR PROGRAMS on page 4.
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							3
KEY OPERATOR PROGRAM LIST
Programs for general use of the machine, the copy function, and the document filing function are shown in the
following list.
The key operator code must be entered in order to use these programs.

General Programs
Program name Page
Account control
Auditing mode 7
Total pages per account 7
Resetting account 8
Account limit setting 8
Account number control 8
Account number security 8
Cancel jobs of invalid accounts 8
Job log control
Clear all job log data 9
Energy save
Toner save in printer mode 9
Toner save in copy mode 9
Auto power shut-off 9
Auto power shut-off timer 9
Preheat mode setting 9
Operation settings
Keys touch sound 10
Auto clear setting 10
Disabling of job priority operation 10
Message time setting 10
Disabling of bypass printing 10
Display language setting 10
Key operation setting 10
Disabling switching of display order 11
Disabling of clock adjustment 11
Device control
Original size detector setting 11
Disabling of document feeder 11
Disabling of duplex 11
Disabling of stapler 11
Disabling of punch 11
Disabling of optional paper drawer 11
Disabling of finisher 11
Disabling of mail-bin stacker 11
Disabling of covers/inserts mode 11
Saddle stitch position adjust 12
High speed stacking 12
Rotated output 12
Auto paper selection setting 12
Optimization of a hard disk 12
List print 13
Key operator code change 13
Product key
PS3 expansion kit 13
Network scanner expansion kit 13
E-mail alert and status 13
Serial number 13
Initialize and/or store settings
Restore factory defaults 13
Store current configuration 13
Restore configuration 13

Programs for Copy Mode
Program name Page
Copy settings
Initial status settings 14
Exposure adjustment 14
Rotation copy setting 14
Add or change extra preset ratios 14
600dpi x 600dpi scanning mode for document feeder14
Quick scan from document glass 14
Initial margin shift setting 15
Erase width adjustment 15
Card shot settings 15
Setting a maximum number of copies 15
Disabling deletion of job programs 15
Disabling of bypass-tray in duplex copy 15
Disabling of auto paper selection 15

Document filing programs
Program name Page
Document filing settings
Default mode settings 16
The number of user name displayed setting16
Sort method setting 16
Document output options 16
Key operator authority setting 16
Default output tray 16
Delete all quick files 16
Scan complete sound setting 17
Initial resolution setting 17
Default exposure settings 17
NOTE
The key operator programs that can be accessed depend on the optional equipment that is installed.
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							4
USING THE KEY OPERATOR PROGRAMS
The procedure for configuring the key operator programs is explained below using the Key operator code change
program as an example. Follow the same steps to configure the programs that are explained beginning on page 7.
1Press the [CUSTOM SETTINGS] key.
2Touch the [KEY OPERATOR PROGRAMS]
key.
3Use the numeric keys to enter the five-digit
key operator code.
Each time a number is
entered, the dashes (-)
in the display will change
to asterisks ( ). The
factory default setting for
the key operator code
number is 00000.
4Touch the [KEY OPERATOR CODE
CHANGE] key .
If you wish to configure a
different program, select
the program in this step.
A setting screen for the
selected program will
appear. See the
explanation of the
program on  page 7.
5Use the numeric keys to enter the new
5-digit key operator code.
Use a number for the
key operator code that
has not been
programmed as an
account number for
auditing mode (a
number that has been
programmed as an account number cannot be
used). The entered number will be the new key
operator code. Be sure to remember this number.
6Touch the [OK] key. You will return to the
screen of step 4.
This completes the
procedure for changing
the key operator code. If
you wish to configure
another program, touch
the key of the desired
program in the screen of
step 4.
7Press the [CA] key to exit the program.
You will exit the key
operator programs and
return to the main
screen.
KEY OPERATOR PROGRAMS
SENDER CONTROLFAX DATA
RECEIVE/FORWARD
KEY OPERATOR CODE
KEY OPERATOR 
CODE CHANGE
NGSPRINTER
SETTINGS
00000-----
OK
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							5
USING THE KEY OPERATOR PROGRAMS
Supplementary explanation of key operation for key operator programs
A When a key that appears in the form   is touched, the setting screen of that key will appear.
B When a checkbox ( ) appears in front of a setting, a checkmark ( ) will appear when the checkbox is touched.
This indicates that the setting is enabled. If a checkbox with a checkmark ( ) is touched, the checkmark is
cleared ( ) and the setting is disabled.
C If the settings continue on the following screen(s), touch the   and   keys to move back and forth through the
screens. To return to the category selection screen, touch the [OK] key.
D The currently set numerical value is displayed.
E Numerical values can be set by touching the   and   keys.
20(1  999)OK
DISABLING OF DOCUMENT
FEEDER                                                      
DISABLING OF OPTIONAL
PAPER DRAWER                                                      
DISABLING OF DUPLEXDISABLING OF STAPLER
DISABLING OF PUNCH
ORIGINAL SIZE DETECTOR SETTING
DEVICE CONTROL
KEY OPERATOR PROGRAMS
1/3A
BC
DE
These keys and indicator are available
on setting screens that require the entry
of numerical values.
XXX
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							6
USING THE KEY OPERATOR PROGRAMS
Key operator program menu
The key operator programs are arranged in the following menu.
Refer to this menu when enabling or disabling the settings that are explained beginning on the following page.
* Some programs contain an additional level of settings (setting screen).
    For the following settings, see the indicated manuals.
        Network settings           Operation manual (for printer)
        Printer settings           Operation manual (for printer)
        Fax / Image send settings          Operation manual (for facsimile) and 
Operation manual (for network scanner)
TONER SAVE IN PRINTER MODE
TONER SAVE IN COPY MODE
AUTO POWER SHUT-OFF
KEYS TOUCH SOUND
AUTO CLEAR SETTING
DISABLING OF JOB PRIORITY OPERATION
MESSAGE TIME SETTING
DISABLING OF BYPASS PRINTING
ORIGINAL SIZE DETECTOR SETTING
DISABLING OF DOCUMENT FEEDER
DISABLING OF DUPLEX
DISABLING OF STAPLER
DISABLING OF PUNCH
DISABLING OF OPTIONAL PAPER DRAWER
DISABLING OF FINISHER ACCOUNT CONTROL
OPERATION SETTINGS
DEVICE CONTROL
KEY OPERATOR CODE CHANGE
ENERGY SAVE
COPY SETTINGSLIST PRINT
AUDITING MODE
TOTAL PAGES PER ACCOUNT
RESETTING ACCOUNT
ACCOUNT LIMIT SETTING
CLEAR ALL JOB LOG DATA
ACCOUNT NUMBER CONTROL
ACCOUNT NUMBER SECURITY
CANCEL JOBS OF INVALID ACCOUNTS
DISPLAY LANGUAGE SETTING
KEY OPERATION SETTING
DISABLING SWITCHING OF DISPLAY ORDER
DISABLING OF CLOCK ADJUSTMENT
PRODUCT KEY
JOB LOG CONTROL
Level 2 Level 1
PS3 EXPANSION KIT
NETWORK SCANNER EXPANSION KIT
E-MAIL ALERT AND STATUS
SERIAL NUMBER
DISABLING OF MAIL-BIN STACKER
DISABLING OF COVERS/INSERTS MODE
SADDLE STITCH POSITION ADJUST
HIGH SPEED STACKING
ROTATED OUTPUT
AUTO PAPER SELECTION SETTING
OPTIMIZATION OF A HARD DISK
INITIAL STATUS SETTINGS
EXPOSURE ADJUSTMENT
ROTATION COPY SETTING
ADD OR CHANGE EXTRA PRESET RATIOS
600dpi x 600dpi SCANNING MODE FOR DOCUMENT FEEDER
QUICK SCAN FROM DOCUMENT GLASS
INITIAL MARGIN SHIFT SETTING
ERASE WIDTH ADJUSTMENT
CARD SHOT SETTINGS
SETTING A MAXIMUM NUMBER OF COPIES
DISABLING DELETION OF JOB PROGRAMS
DISABLING OF BYPASS-TRAY IN DUPLEX COPY
DISABLING OF AUTO PAPER SELECTION
AUTO POWER SHUT-OFF TIMER
PREHEAT MODE SETTING
RESTORE FACTORY DEFAULTS
STORE CURRENT CONFIGURATIONINITIALIZE AND/OR STORE SETTINGSRESTORE CONFIGURATION
DEFAULT MODE SETTINGS
THE NUMBER OF USER NAME DISPLAYED SETTING
SORT METHOD SETTING
DOCUMENT OUTPUT OPTIONS
KEY OPERATOR AUTHORITY SETTING DOCUMENT FILING SETTINGS
DEFAULT OUTPUT TRAY
DELETE ALL QUICK FILES
SCAN COMPLETE SOUND SETTING
INITIAL RESOLUTION SETTING
DEFAULT EXPOSURE SETTINGS
Enter Key Operator Code
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							7
GENERAL PROGRAMS
Key operator programs for general use of the machine are explained in this section.
Account control
Account control consists of the following programs.

Auditing mode

Total pages per account

Resetting account

Account limit setting

Account number control

Account number security

Cancel jobs of invalid accounts
Auditing mode
When AUDITING MODE is enabled, a count is kept of
the pages printed by each account (up to 500 accounts
can be established). The page counts can be viewed in
the display. To use the machine, a valid 5-digit account
number must be entered.
This function is initially disabled.
Touch the [AUDITING MODE] key to display the
following screen.

Auditing mode is enabled for functions that have
checkmarks in the checkboxes. If you need to
disable auditing mode for a function, touch its
checkbox to remove the checkmark.Total pages per account
This program is used to display or print the total number
of prints of each account. Misfed paper is not counted.
When using the network scanner feature and fax
feature, the number of transmitted pages can also be
displayed or printed. (Touch the [IMAGE SEND] key to
change screens.)
Touch the [TOTAL PAGES PER ACCOUNT] key to
display the following screen.

Printing out all accounts
Touch the [PRINT] key to print out the total pages of
all accounts. If the [CANCEL] key appears, this key
can be touched to cancel printing.

Displaying only selected accounts
If the account that you wish to view does not appear
in the screen, touch the   key or   key until it
appears.
NOTE
Some items in the programs may not be available
depending on your machine and what options are
installed.
NOTE
To enable Auditing mode, program an account
number as explained in Account number control on
page 8.
KEY OPERATOR PROGRAMSOKAUDITING MODE
DOCUMENT FILING
COPIESPRINTS
IMAGE SEND
KEY OPERATOR PROGRAMSOK
PAPER OUTPUT
TOTAL PAGES PER ACCOUNTACCOUNT
NUMBERCOPIESPRINTS
1/2
PRINT
IMAGE SEND
DOCUMENT
FILING
00001
MAXIMUM
00002
MAXIMUM
00003
MAXIMUM
00,005,678
20,000,000
00,045,678
20,000,000
00,000,678
20,000,000
00,045,678
40,000,000
00,045,678
40,000,000
00,005,678
40,000,000
00,000,678
--,---,---
00,000,678
--,---,---
00,000,678
--,---,---
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							8
GENERAL PROGRAMS
Resetting account
This program is used to reset the print count and
transmitted page count of an account to 0.
Touch the [RESETTING ACCOUNT] key to display the
following screen.

Resetting one account at a time
Touch the key of the account that you wish to reset,
and then select [YES] in the confirmation screen that
appears. If the account that you want to reset is not
displayed, touch the   or   key to scroll through
the screens until the desired account appears.
When finished, touch the [OK] key.

Resetting all accounts
Touch the [RESET] key and then select [YES] in the
confirmation screen that appears.
When finished, touch the [OK] key.
Account limit setting
A limit for the number of copies that can be made can
be set for a single account or for all accounts at once.
The maximum limit that can be entered is 99,999,999.
Touch the [ACCOUNT LIMIT SETTING] key to display
the following setting screen.

Limiting the number of copies per account
Enter the number of the desired account with the
numeric keys, and then enter limits for the copy,
printer, and document filing functions. After entering
each limit, touch the [ENTER] key. When finished,
touch the [IMAGE SEND] key and then enter limits
for fax send, E-MAIL/FTP and Internet-fax send.
If you enter the number of an account that already
has a limit set, the limit will appear in the limit
display. Press the [C] key to change the limit to a
hyphen (-), and then enter a new limit.
When finished, touch the [OK] key to exit.
Limiting the number of copies of all accounts
Touch the [ALL ACCOUNTS] key. [ALL] appears in
the account number entry screen.
The limits for all accounts are entered in the same
way as the limits for the individual accounts.
When finished, touch the [OK] key to exit.
Account number control
This program is used to set, delete, and change
account numbers used for copy and other modes, as
well as print a list of the set account numbers. Up to
500 account numbers can be set.

Each account number has 5-digit. When you have
finished setting one account number, you can
continue setting other account numbers.

Two methods are available for deleting account
numbers: deleting an individual account number,
and deleting all account numbers at once.

To change an account number, enter the account
number to be changed and then enter a new
account number. After an account number is
changed, another account number can be selected
to be changed. Changes for unregistered account
numbers will not be registered.
Account number security
This program is used to prevent attempts to guess an
account number. When enabled, a warning message
will appear and account number entry will be prohibited
for one minute if an incorrect account number is
entered three times in a row.
Cancel jobs of invalid accounts
When this program is enabled and auditing mode is
enabled for the printer function, a print job will not be
printed if an incorrect account number is entered or no
account number is entered. If this program is not set,
printing will be done and the number of prints will be
accumulated as OTHERS in the print total.
KEY OPERATOR PROGRAMSOK
PAPER OUTPUT
RESETTING ACCOUNTACCOUNT
NUMBER
00001
00002
00003
00,005,678
00,045,678
00,000,678
00,045,678
00,045,678
00,005,678
00,000,678
00,000,678
00,000,078
COPIESPRINTS
1/2
RESETALL ACCOUNTS
IMAGE SEND
DOCUMENT 
FILING
KEY OPERATOR PROGRAMSOK
PAPER OUTPUT
ACCOUNT LIMIT SETTING
INPUT ACCOUNT NUMBER.
ACCOUNT
NUMBER
TOTAL
-----
MAXIMUM--,---,-----,---,-----,---,---
ALL ACCOUNTSENTER
COPIESPRINTS
IMAGE SEND
DOCUMENT 
FILING
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