Samsung Dcs 400si Auto Attendant And Unform Call Distribution Administration Guide

AUTO ATTENDANT
AND
UNFORM CALL DISTRIBUTION
ADMINISTRATION GUIDE
DCS 400si
DIGITAL COMMUNICATIONS SYSTEM
April 1999 

TABLE OF CONTENTS
OVERVIEW
..........................................................................  1
AUTO ATTENDANTRecording Greetings ..................................................................... 2
Playing Greetings .......................................................................... 2
Changing the Greeting .................................................................  3
Manual Ring Plan Mode Service ..................................................  3
Auto Ring Plan Service...

OVERVIEW
Your DCS 400si telephone system is equipped with an integrated option pack-
age to enhance call processing. The improved feature suppor t is in the form of
Auto Attendant and Uniform Call Distribution. One or both may be activated in
your system.
1 

2
AUTO ATTENDANT
The auto attendant will answer and process incoming calls without human
intervention. The caller is answered and hears a message prompting him/her
to dial numbers to reach extensions in the phone system or follow other op-
tions provided by the AA card.
Your installation and service company has already designed and programmed
these options for you, including the greetings and messages that play at dif-
ferent times while the call is being processed.
The only administration associated...

4UNIFORM CALL DISTRIBUTIONUCD is used to distribute calls to a group of agents. If the group members are
all busy, UCD controls queue patterns and information messages. It also pro-
vides agent and call statistics in both real time on a keyset display and in the
form of printed reports at a customer-provided printer.
Your installation and service company has already designed and programmed
these options for you, including the group members, timing parameters, greet-
ings and messages that play at...

6Press the UP key. You will be presented with the following display. It shows
you the average time a caller waits in queue before being answered by an
agent.
average time in
queue is 00:00
Press the UP key. You will be presented with the following display. It shows
you the total number of calls received. It is possible for this total to represent
more than one day’s calls if the AUTO CLEAR option is not turned on.
0000 calls
received today
Press the UP key. You will be presented with the following...

PRINTING DATA/RUNNING REPORTSSelect the PRINT option. You will be presented with two options—MANUAL
and AUTO.
PRINT GROUP DATA
MANUAL     AUTOz
If you select MANUAL, choose YES or NO to immediately print the data to
your customer-provided printer.
z
If you select AUTO, you can turn the automatic print function ON or OFF to
print the data automatically at a programmed time. If you select ON, you
will be prompted to enter a new time to automatically print the data. The
time is entered in 24 hour format,...

z
Answered by an agent.
z
System gets disconnect from C.O. or
z
Caller is transferred to final destination.
LONGEST QUEUE TIME NOWThis shows the longest call currently in queue. The queue time is calculated
as follows:
Queue time begins when a caller starts to hear the first UCD message.
Queue time ends when a caller is either:z
Answered by an agent.
z
System gets disconnect from C.O. or
z
Caller is transferred to final destination.
AGENT STATISTICSEach statistic in this category can be read individually...

=======================================================
UCD GROUP 530 : SALES
FROM: SUN 02 Feb 00:00
TO  : SUN 02 Feb 02:54
CALL STATISTICS
===============
AVERAGE RING TIME(TIME TO ANSWER)...... .............00:40
NUMBER OF TIMES ALL AGENTS BUSY........ ..............00002
AVERAGE TIME IN QUEUE.................. .........................00:51
TOTAL CALLS RECEIVED................... ...........................00011
LONGEST QUEUE TIME (TODAY)............. ....................02:14
TOTAL CALLS...

N     O     T     E     S
Samsung Telecommunications America, Inc.