Ricoh Aficio SP C221N User Manual

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  Place the original face down on the exposure glass or face up in
the ADF.
Lift the ADF carefully without  holding the input tray. Otherwise, the ADF
might be damaged.
Exposure Glass ADF
• If necessary, configure advanced scan settings. For more details, see Advanced Scan
Settings on page 13.
  Press the [Address book] key.
You can press the [  ][  ] keys to scroll
the address book.
  Search for the desired destination by entering the destination
name using the number keys, and then press the [OK] key.
The screen changes to show the names that match the characters you
enter.
BAA367S
BAA357SBAA353S
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Using the Scanner Function
  Press the [B&W Start] key or the
[Color Start] key.
Depending on the machines settings, you
may be prompted to place another original
on the exposure glass. In this case,
proceed to the next step.
  If you have more originals to scan, place the next original on the
exposure glass, and then press [1]. Repeat this step until all
originals are scanned.
  When all originals have been scanned, press [2] to start sending
the scanned file.
• To cancel scanning, press the [Clear/Stop] key. The scan files are discarded.
• If paper is jammed in the ADF, the scan file is discarded. In this case, scan the entire originals
again. To remove paper jams in the ADF, see Removing from the ADF page 25.
• You can also specify a destination using the One Touch buttons or [Pause/Redial] key. For
details, see Using the Scanner Function, User Guide.
• For information about originals, see Getting Started, User Guide.
BAA354S
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Advanced Scan Settings
❖Specifying the Scanning Size
You can specify the scanning size according to the size of the original for the current job.
1. Press the [Reduce/Enlarge] key.
2. Press the [Reduce/Enlarge] or [ 
 ][  ] keys to select the size of the original, and then
press the [OK] key.
If you would like to specify a custom scanning size, see Specifying the scanning size
according to the size of the original, User Guide.
❖Adjusting Image Density
You can adjust the image density for the current job.
1. Press the [Density] key.
2. Press the [Density] key or [ 
 ][  ] keys to select the desired density level, and then
press the [OK] key.
                                                
(Lightest)                 (Darkest)
❖Specifying Resolution
You can specify the resolution for scanning the original for the current job.
1. Press the [Image Quality] key.
2. Press the [Image Quality] key or [ 
 ][  ] keys to select the desired resolution, and then
press the [OK] key.
• For more details about the scanner function, including how to scan originals from a computer
(TWAIN scanning), see Using the Scanner Function, User Guide.
• If you would like to change the default settings of the machine, see Configuring the Machine
Using the Control Panel, User Guide.
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Initial Screen
The following is the initial screen in fax mode.
1. Resolution setting
2. Status of the machine
3. Current month and date
4. Current time
Basic Operation for Sending a Fax
• Make sure to establish a telephone line connection, and configure the settings for fax transmis-
sion in advance.
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
• It is recommended that you call the receiver and confirm with them when sending impor tant
documents.
  Press the [Facsimile] key.
Using the Fax Function
BAA369S
BAA352S
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  Place the original face down on the exposure glass or face up in
the ADF.
Lift the ADF carefully without  holding the input tray. Otherwise, the ADF
might be damaged.
Exposure Glass ADF
• If necessary, configure the advanced fax settings. For details, see Advanced Scan Settings on
page 17.
  Enter the fax number (up to 40 characters) using the number
keys.
  Press the [B&W Start] key.
Depending on the machines settings, you
will be prompted to place another original
on the exposure glass. In this case,
proceed to the next step.
  If you have more originals to scan, press [1] within 60 seconds,
place the next original on the exposure glass, and then press the
[OK] key. Repeat this step until all originals are scanned.
If you do not press [1] within 60 seconds, the machine will start to dial the
destination.
BAA368S
BAA357SBAA353S
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  When all originals have been scanned, press [2] to start sending
the fax.
• To cancel sending a fax, press the [Clear/Stop] key.
• A fax number can contain 0 to 9, pause, ∗, #, and space.
• If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digits
following the pause.
• To use tone services on a pulse-dialing line, insert ∗ in a fax number. ∗ switches the dialing
mode from pulse to tone temporarily.
• If paper is jammed in the ADF, the jammed page has not been scanned properly. When the
machine is in Immediate Transmission mode, resend the fax starting from the jammed page.
When in Memory Transmission mode, scan the entire originals again.
• You can also specify a fax destination using the Quick Dial, Speed Dial, Broadcast, or Redial
functions. For details, see Using the Fax Function, User Guide.
• By default, the machine is set to print a transmission report automatically after a fax transmis-
sion. To change this setting, see Configuring the Machine Using the Control Panel,
User Guide.
• For information about originals, see Getting Started, User Guide.
Using the Fax Function
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Advanced Scan Settings
❖Adjusting Image Density
You can adjust the image density for the current job.
1. Press the [Density] key.
2. Press the [Density] or [ 
 ][  ] keys to select the desired density level, and then press
the [OK] key.
❖Specifying Resolution
You can specify the resolution for scanning the original for the current job.
1. Press the [Image Quality] key.
2. Press the [Image Quality] or [ 
 ][  ] keys to select the desired resolution setting, and
then press the [OK] key.
• For more details about the fax function, see Using the Fax Function, User Guide.
• If you would like to change the default settings of the machine, see Configuring the Machine
Using the Control Panel, User Guide.
NormalDarkLight
FinePhotoStandard
for originals with
small printfor originals with
images for originals with
normal-sized characters
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Error and Status Messages on the Screen
(in alphabetical order)
X indicates the parts of the messages that appear differently depending on a specific
situation, such as the paper sizes or types, tray names, or toner colors\
.
Message
ADF JAM Open ADF
Cover and Clear Jam
Bypass Tray Paper
Empty
Bypass Tray Paper
Size Mismatch?Y/N
Bypass Tray Paper
Type Mismatch?Y/N
Cover Open
Duplex Jam / Duplex
Misfeed Jam
Inner Jam
Solutions
• Remove jammed originals, and
then place them again. See
Removing from the ADF on page
25.
• Check the originals are suitable
for scanning. See Placing
Originals,  User Gudie.
Load paper to the bypass tray.
See Loading Paper in the Bypass
T ray,  User Guide .
Press the [B&W Start] key or
[Color Start] key to begin printing,
or press the [Clear/Stop] key to
cancel the job.
Press the [B&W Start] key or
[Color Start] key to begin printing,
or press the [Clear/Stop] key to
cancel the job.
Close the cover completely.
Remove the jammed paper. See
Removing Paper Jams on page
21.
Remove the jammed paper. See
Removing Paper Jams on page
21.
Error Messages
Causes
An original has
been jammed
inside the ADF.
The bypass tray
has run out of
paper.
The paper size set
for the document
differs from the
size of the paper
in the tray.
The paper type
set for the
document differs
from the type of
the paper in the
tray.
A cover is open.
Paper has been
jammed in the
duplex unit.
Paper has been
jammed in the
machine.
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The machine has
run out of the
indicated toner.
Paper has been
jammed in the
machine.
The print
cartridge has not
been installed or
has not been
installed correctly.
The print
cartridge is
almost empty.
Memory has
almost reached
capacity during
sort copy.
No Quick Dial
entry is
associated with
the One Touch
button you
pressed.
Paper has been
jammed in the
machine.
The tray does not
support printing
on the selected
paper size.Replace the indicated print
cartridge. See Replacing Print
Cartridges on page 30.
Remove the jammed paper. See
Removing Paper Jams on page
21.
Reinstall the print cartridge. See
Replacing Print Cartridges on
page 30.
Prepare a new print cartridge.
If several originals are still to be
scanned, it is recommended to
start printing now, and copy the
r
emaining originals separately. If
originals are being scanned from
the ADF, remove any remaining
pages from the ADF.
•P ress a different One Touch
button.
• Assign a registered destination
to the One Touch button. See
Registering Scan Destinations,
User Guide .
Remove the jammed paper. See
Removing Paper Jams on page
21.
Select a supported paper size, or
load the paper into a different tray.Life End X Toner
Cartridge
Lower Misfeed Jam
Misinstall Toner X
Near End X Toner
Near Memory Full
No Profile Exist
Outer Jam
Paper size X illegal on
X
Message Solutions
Causes
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Error Messages
Paper size X mis-
match on X
Paper Tray Misfeed
Jam
Paper type X mis-
match on X
Paper type X illegal
on X
Tray X Paper Size
Mismatch?Y/N
T ray X Paper Type
Mismatch?Y/N
Upper Misfeed JamThe paper size set
for the document
differs from the
size of the paper in
the tray.
Paper has been
jammed in the
paper tray.
The paper type
set for the
document differs
from the type of
the  paper in the
tray.
The tray does not
support printing
on the selected
paper type.
The paper size set
for the document
differs from the
size of the paper
in the tray.
The paper type
set for the
document differs
from the type of
the paper in the
tray.
Paper has been
jammed in the
machine. Load paper of the selected size in
the tray, or change the paper
size setting. See Specifying Paper
T
ype and Paper Size, User Guide.
Remove the jammed paper. See
Removing Paper Jams on page
21.
Load paper of the selected type in
the tray, or change the paper type
setting. See Specifying Paper Type
and Paper Size,  User Guide.
Select a supported paper type, or
load the paper into a different tray.
Press the [B&W Start] key or [Color
Start] key to begin printing, or the
[Clear/Stop] key to cancel the job.
Press the [B&W Start] key or [Color
Start] key to begin printing, or the
[Clear/Stop] key to cancel the job.
Remove the jammed paper. See
Removing Paper Jams on page
21.
Message Solutions
Causes
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