Ricoh Aficio SP C221N User Manual

							Quick Guide
Names and Locations
Using the Copier Function
Using the Scanner Function
Using the Fax Function
Error Messages
Removing Paper Jams
Troubleshooting
Replacing Print Cartridges
Read this manual carefully before you use the product and keep it handy for future
reference. For safe and correct use, please be sure to read "Safety Information" before using
the machine.
SP C221SF/C222SF
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Names and Locations
Exterior
Exposure Glass CoverOpen this cover to place originals on the
exposure glass.
Tray 2 (option) Exposure Glass
Place originals here sheet by sheet.
Top Cover
Open this cover to replace the
print cartridges.
Tray 1
Front Cover
Open this cover to replace the waste toner
bottle or remove jammed paper.
Control Panel
Output Tray
Printed paper is output here.
Output Tray for the
ADF
Originals scanned with the
ADF are output here.
Input Tray for the ADF
Place stacks of originals here. They will feed
in automatically.
ADF (Auto document feeder)
Cover
Open this cover to remove originals jammed
in the ADF.
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Interior
Print CartridgesLoad from the machine rear, in the
order of cyan (C), magenta (M), yellow
(Y), and black (K).
Transfer Unit
Remove this unit when replacing the
waste toner bottle.
BAA303SBAA308S
Waste Toner Bottle
Collects excess toner during printing.
BAA373S
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Names and Locations
Control Panel
ScreenDisplays current status and messages.
Menu keysPress any of these four keys to enter the menu for configuring the machine.
• [
] key
Press to exit to the previous level of the menu tree.
• [
] [] keys
Press to scroll through the current level of the menu tree. When entering charac-
ters, press the [
] or [] key to move the cursor left or right, respectively.
• [OK] key
Press to confirm settings or enter the next level of the menu tree.
Number keys
Use to enter numerical values when specifying settings such as fax numbers and
copy quantities, or enter letters when specifying names.
[B&W Start] keyPress to scan or copy in black and white, or start sending a fax.
[Color Start] keyPress to scan or copy in color.
[Clear/Stop] key
• While the machine is processing a job: press to cancel the current job.
• While configuring the machine: press to cancel the current setting and return to
standby mode.
• While in standby mode: press to cancel temporary settings such as the image
density or resolution.
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One Touch buttons
(scanner mode/fax mode)
[On Hook Dial] key
(fax mode)
[Address book] key(scanner mode/fax mode)
[Image Quality] key
(copier mode/scanner mode/fax mode)
[Density] key(copier mode/scanner mode/fax mode)
[Reduce/Enlarge] key(copier mode/scanner mode)
[Copy] keyPress to switch to copier mode.
[Facsimile] key
Press to switch to fax mode.
[Scanner] keyPress to switch to scanner
mode.
[Pause/Redial] key• Pause: (fax mode)• Redial: (scanner mode/fax mode)
[Shift] key(scanner mode/fax mode)
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Initial Screen
The following is the initial screen in copier mode.
1. Reproduction ratio
2. Status of the machine
3. Copy quality
4. Paper size
5. Copy quantity
Basic Operation
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
  Press the [Copy] key.
  Place the original face down on the exposure glass or face up in
the ADF.
Lift the ADF carefully without  holding the input tray. Otherwise, the ADF
might be damaged.
Exposure Glass ADF
• If necessary, configure advanced photocopy settings. For more details, see Advanced Photo-
copy Settings on page 8.
Using the Copier Function
BAA357SBAA353S
BAA350S
BAA359S
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  To make multiple copies, enter the number of copies using the
number keys.
• The maximum number of copies is 99.
  Press the [B&W Start] or [Color Start]
key.
• To cancel photocopying, press the [Clear/Stop] key.
• If a paper jam occurs, printing stops after the current page has been printed out. After the
jammed paper is removed, printing restarts from the jammed page automatically.
• If a scanning jam occurs in the ADF, copying is canceled immediately. In this case, copy the
originals again starting from the jammed page.
• For information about originals, see Getting Started, User Guide.
BAA354S
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Advanced Photocopy Settings
❖Making Enlarged or Reduced Copies
You can specify the reduction or enlargement ratio for the current job. There are two ways
to set the scaling ratio: using a preset ratio or manually specifying a custom ratio.
1. Press the [Reduce/Enlarge] key.
2. Press the [Reduce/Enlarge] key or [ 
 ][  ] keys to select the desired ratio, and then
press the [OK] key.
3. If [Custom 25-400%] has been selected, specify the desired ratio using the number keys,
and then press the [OK] key.
❖Copying Multiple Pages onto One Sheet
• This function is only available when the original is set in the ADF, not when it is set on the
exposure glass.
• To use this function, the paper tray specified for photocopying must contain A4, Letter, or Legal
size paper.
You can combine two or four pages of the original on a single sheet of photocopied paper.
1. Press the [Reduce/Enlarge] key.
2. Press the [Reduce/Enlarge] key or [ 
 ][  ] keys to select [2in1] or [4in1], and then press
the [OK] key.
3. Press the [ 
 ][  ] keys to select the desired printout format, and then press the [OK]
key.
The following types of printout format can be selected depending on your preference.
Printout formats for 2-in-1 copying
[Portrait] [Landscape]
Printout formats for 4-in-1 copying
[Portrait Row] [Landscape Row]
[Portrait Column] [Landscape Column]
Using the Copier Function
BAA360SBAA361S
BAA362SBAA364S
BAA363SBAA365S
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❖Adjusting Image Density
You can adjust the image density for the current job.
1. Press the [Density] key.
2. Press the [Density] key or [ 
 ][  ] keys to select the desired density level, and then
press the [OK] key.
 
                                                
(Lightest)                 (Darkest)
❖Selecting the Document Type
You can select the best document type for the original that you are scanning.
1. Press the [Image Quality] key.
2. Press the [Image Quality] key or [ 
 ][  ] keys to select the desired document type, and
then press the [OK] key.
• For more details about the copier function, see Using the Copier Function, User Guide.
• If you would like to change the default settings of the machine, see Configuring the Machine
Using the Control Panel, User Guide.
TextPhotoMixed
for originals with both
text and photographsfor originals with
text onlyfor originals with
photographs only
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Initial Screen
The following is the initial screen in scanner mode.
BAA351S
Basic Operation
You can send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or
to the shared folder of a computer on a network (Scan to Folder).
• Scan destinations must be registered using a Web browser in advance. For details, see Using
the Scanner Function, User Guide.
• To send files via e-mail, SMTP and DNS settings must be configured properly in advance. For
details, see Configuring the Machine Using a Web Browser, User Guide.
• It is recommended that you call the receiver and confirm with them when sending important
documents.
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
  Press the [Scanner] key.
Using the Scanner Function
BAA366S
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