Home > Ricoh > Printer > Ricoh Aficio MP 7500 User Manual

Ricoh Aficio MP 7500 User Manual

    Download as PDF Print this page Share this page

    Have a look at the manual Ricoh Aficio MP 7500 User Manual online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 127 Ricoh manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.

    							153
    5. Scanner Features
    This chapter describes various items of [Scanner Features] available in this ma-
    chine.
    General Settings
    This section describes various items of [General Features] under [Scanner Features].
    Default settings are shown in bold type.
    ❖Switch Title
    Sets index to use when the list of receivers from the machine is displayed.
    ❖Update Delivery Server Destination List
    Press [Update Delivery Server Destination List] to update the receivers from the
    delivery server. To use this function, it is necessary to set [Delivery Option] to
    [On].
    ❖Search Destination
    Select an object receiver to search in the default state from the address book
    of this machine of from LDAP server.
    To search from LDAP server, it is necessary to register the LDAP server in
    [System Settings] and set [LDAP Search] to [On].
    ❖TWAIN Standby Time
    When the machine is being used to send e-mail or a file, or functioning as
    Document Server or a network delivery scanner, a scanning request to the
    machine as a TWAIN scanner will switch the machine to the network TWAIN
    scanner function. This setting determines the delay until the machine switch-
    es to the network TWAIN scanner function.
    Set Time: 10 second(s)
    When [Set Time] is selected, you can enter the delay time with the number
    keys (3-30 seconds). The machine will switch to the network TWAIN scan-
    ner function when the time set here passes after the last key operation.
     Immediate
    When [Immediate] is selected, the machine will switch to the network
    TWAIN scanner function at once.
    ❖Destination List Display Priority 1
    Select a destination list to be displayed when the machine is in the initial state.
    You can select either [E-mail / Folder] or [Delivery Server].
     E-mail / Folder
    Delivery Server
    Downloaded From ManualsPrinter.com Manuals 
    						
    							Scanner Features
    154
    5
    ❖Destination List Display Priority 2
    In the machine’s address book, select which address book appears by default.
    You can select either [E-mail Address] or [Folder].
    E-mail Address
    Folder
    ❖Print & Delete Scanner Journal
    Up to 100 transmission/delivery results can be checked on this machine. If
    the stored transmission/ delivery results reach 100, select whether to print
    the delivery journal.
    On
    The transmission/delivery journal is printed automatically. The printed
    journal is deleted.
    Off
    Transmission/delivery results are deleted one by one as new results are
    stored.
     Do not Print: Disable Send
    Transmission/delivery cannot be performed when the journal is full.
    When printed, all records are deleted after printing. When not printed,
    records over the limit are automatically deleted in succession from the oldest
    record.
    While the journal is being printed, files with the status waiting cannot be sent.
    ❖Print Scanner Journal
    The scanner journal is printed and deleted.
    ❖Delete Scanner Journal
    The scanner journal is deleted without being printed.
    Reference
    p.3 “Accessing User Tools (System Settings)”
    Downloaded From ManualsPrinter.com Manuals 
    						
    							Scan Settings
    155
    5 Scan Settings
    This section describes various items of [Scan Settings] under [Scanner Features].
    Default settings are shown in bold type.
    ❖Wait Time for Next Orig.: Exposure Glass
    When dividing originals and scanning them individually with the exposure
    glass to form a single file, select [Continuous Wait], [Off], or [Set Wait Time] for the
    waiting status.
    Continuous Wait
    Off
    Set Wait Time: 60 second(s)
    If you select [SADF] in [Original Feed Type] on the Scan to Folder screen, the [Wait
    Time for Next Orig.: Exposure Glass] setting becomes invalid.
    If you select [Batch] in [Original Feed Type] on the Scan to Folder screen, the
    [Wait Time for Next Orig.: Exposure Glass] setting becomes invalid, and the ma-
    chine waits for an additional original to be put in place.
    If [Set Wait Time] is selected, enter the wait time in seconds (3-999) for placing
    additional originals with the number keys. Scanning will start if additional
    originals are placed and the {Start} key is pressed within this time. You can
    end scanning and begin transmission by pressing the {#} key within this time.
    Once the specified time has elapsed, transmission starts automatically.
    If [Continuous Wait] is selected, the machine will wait for additional originals
    until the {#} key is pressed. Scanning will start when additional originals are
    placed and the {Start} key is pressed. You can end scanning and begin send-
    ing by pressing the {#} key.
    If originals are placed in the auto document feeder (ADF), transmission will
    start without waiting for additional originals after all originals in the ADF
    have been scanned, regardless of the specified settings.
    If a paper misfeed occurs or any of the following operations is performed
    while the machine is waiting for additional originals, the countdown stops
    and does not start again until the {#} key is pressed.
     Changing the settings such as the scan settings
     Opening the upper cover of the ADF
    Pressing the {Interrupt} key to activate the copy mode
    Downloaded From ManualsPrinter.com Manuals 
    						
    							Scanner Features
    156
    5
    ❖Wait Time for Next Original(s): SADF
    When dividing originals and scanning them separately with the ADF to form
    a single file, select [Set Wait Time] or [Continuous Wait] for the waiting status.
    Continuous Wait
    Set Wait Time: 60 second(s)
    This setting is valid if [SADF] is specified for [Original Feed Type] when scan-
    ning.
    If [Set Wait Time] is selected, enter the wait time in seconds (3-999) for placing
    additional originals with the number keys. Scanning will start automatically
    if additional originals are placed within this time. You can end scanning and
    begin transmission by pressing the {#} key within this time. Once the speci-
    fied time has elapsed, transmission starts automatically.
    If [[Continuous Wait] is selected, the machine will wait for the additional origi-
    nals until the {#} key is pressed. Scanning will start when additional originals
    are placed and the {Start} key is pressed. You can end scanning and begin
    sending by pressing the {#} key.
    Even if originals are placed on the exposure glass, the machine will operate
    according to the specified settings. However, every time originals are placed
    on the exposure glass, you must press the {Start} key to start scanning. Scan-
    ning will start if additional originals are placed and the {Start} key is pressed
    within this time. You can end scanning and begin transmission by pressing
    the {#} key within this time. Once the specified time has elapsed, transmis-
    sion starts automatically.
    If originals are placed in the auto document feeder (ADF), transmission will
    start without waiting for additional originals after all originals in the ADF
    have been scanned, regardless of the specified settings.
    If a paper misfeed occurs or any of the following operations is performed
    while the machine is waiting for additional originals, the countdown stops
    and does not start again until the {#} key is pressed.
     Changing the settings such as the scan settings
     Opening the upper cover of the ADF
    Pressing the {Interrupt} key to activate the copy mode
    Reference
    p.3 “Accessing User Tools (System Settings)”
    Batch, SADF, Scanner Reference
    Items for Specifying Scan Settings, Scanner Reference
    Setting Items for Original Feed Type, Scanner Reference
    Scanning Multiple Pages of Originals as One File, Scanner Reference
    Downloaded From ManualsPrinter.com Manuals 
    						
    							Send Settings
    157
    5 Send Settings
    This section describes various items of [Send Settings] under [Scanner Features].
    Default settings are shown in bold type.
    ❖Compression (Black & White)
    Select whether or not to compress black and white scan files.
    On
    Off
    Compression reduces the time required for transferring the scan file.
    The actual time required for file transfer will vary depending on the file size
    and network load.
    ❖Compression (Gray Scale)
    Specify whether or not to compress multi-level (grayscale) scan files.
    On: Compression Level 3
    Off
    If you select [On], you can specify the compression level between one and five.
    The image quality is better for lower compression, but the time required for
    file transfer increases accordingly.
    The actual time required for file transfer will vary depending on the file size
    and network load.
    ❖Max. E-mail Size
    Select whether or not to limit the size of an e-mail to which an image is at-
    tached.
    On: 2048 KB
    Off
    When [On] is selected, enter the size limit (128-102400 KB) with the number
    keys.
    When the SMTP limits the size, match that setting.
    Downloaded From ManualsPrinter.com Manuals 
    						
    							Scanner Features
    158
    5
    ❖Divide & Send E-mail
    This function is effective only when [On] is selected for [Max. E-mail Size].
    Select whether or not an image exceeding the size specified in [Max. E-mail Size]
    should be divided and sent using more than one e-mail.
    Yes (per Max. Size)
    Yes (per Page)
    No
    When [Yes (per Max. Size)] is selected, enter the Max. Number of Divisions (2-
    500) with the number keys.
    When [Multi-page: TIFF] or [Multi-page: PDF] is selected for [File Type], the image
    will not be divided even if [Yes (per Page)] is selected.
    When [Yes (per Max. Size)] is selected, some received files may not be able to be
    restored, depending on the type of e-mail software.
    When [No] is selected, the e-mail is not sent if its size exceeds the limit, and an
    error message appears. The scan file is discarded.
    Set the maximum e-mail size within the capacity of the SMTP server.
    ❖E-mail Information Language
    Select the language in which email information such as title, document name,
    and senders name is sent.
    Select one of the following 20 languages:
    British English, American English, German, French, Italian, Spanish, Dutch,
    Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Dan-
    ish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul.
    The e-mail text which is a template cannot be changed.
    ❖No. of Digits for Single Page Files
    Sets digit number for serial number to attach to Single Page file name.
    4 Digits
    8 Digits
    ❖Stored File E-mail Method
    Specify the e-mail setting for sending stored files. You can select [Send File] or
    [Send URL Link]. This setting can be used for the following:
    Send File
     Send URL Link
    If you select [Send File], actual files are attached to e-mails.
    If you select [Send URL Link], URL Links to file locations are attached to e-
    mails.
    Reference
    p.3 “Accessing User Tools (System Settings)”
    Downloaded From ManualsPrinter.com Manuals 
    						
    							159
    6. Registering Addresses and
    Users for Scanner Functions
    Following describes the procedure for registering the destination and the user.
    Address Book
    Registering information such as the names of users and their e-mail addresses in
    the Address Book allows you to manage them easily.
    Important
    ❒Address Book data is stored on the hard disk. It can be lost if there is some
    kind of hard disk failure. The manufacturer shall not be responsible for any
    damages resulting data loss.
    You can register and manage the following items in the Address Book:
    ❖Names
    You can register the name of the user and the key display. This is the basic in-
    formation required for managing user of the machine.
    To register e-mail address in the address book, you must register information
    such as the user name and destination name in advance.
    ❖Auth. Info
    You can register user codes in order to restrict particular functions to certain
    users, and to check their use of each function. You can also register login user
    names and login passwords to be used when sending e-mail, sending to fold-
    ers, or accessing an LDAP server.
    Downloaded From ManualsPrinter.com Manuals 
    						
    							Registering Addresses and Users for Scanner Functions
    160
    6
    ❖Protection
    You can set protection codes to stop senders name from being used or folders
    from being accessed without authorization.
    ❖E-mail Address
    You can register e-mail destinations in the Address Book.
    ❖Folder
    You can register the protocol, path name and server name.
    SMB
    FTP
    Downloaded From ManualsPrinter.com Manuals 
    						
    							Address Book
    161
    6
    NCP
    ❖Add to Group
    You can put registered e-mail and folder destinations into a group for easier
    management.
    Note
    ❒You can also use a Web Image Monitor to register names in the Address Book.
    With the SmartDeviceMonitor for Admin, you can register multiple names at
    the same time.
    ❒Using [Address Management Tool] in SmartDeviceMonitor for Admin, you can
    backup Address Book data. We recommend backing up data when using the
    Address Book.
    ❒For details about using Web Image Monitor, see the Web Image Monitor Help.
    ❒For operating instructions, see SmartDeviceMonitor for Admin Help.
    Reference
    p.3 “Accessing User Tools (System Settings)”
    Managing names in the Address Book
    By registering a name and key display beforehand, you can specify email and
    folder destinations simply by selecting the name key.
    Reference
    p.163 “Registering Names”
    Downloaded From ManualsPrinter.com Manuals 
    						
    							Registering Addresses and Users for Scanner Functions
    162
    6
    Sending e-mail by Quick Dial
    You can also specify an e-mail address by selecting the destination shown on the
    initial scanner display when sending a document using the scanner function. A
    registered e-mail address can be used as the senders address, and the senders
    address are automatically entered in the “From field of an email header.
    Reference
    p.177 “E-mail Destination”
    Sending scanned files to a shared folder directly
    After registering the path name, user name and password, you can connect to a
    shared folder simply by selecting the destination shown on the initial scanner
    display whenever sending files using the scanner function to a shared folder.
    To share the folder using Windows, select the SMB protocol.
    To register the folder to the FTP server, select the FTP protocol.
    To register the folder to the NetWare server, select the NCP protocol.
    Reference
    p.181 “Registering Folders”
    Preventing unauthorized user access to shared folders from the machine
    After registering a protection code, you can specify the object of protection to
    prevent an e-mail destination from being used without permission.
    You can prevent unauthorized access to registered folders.
    Reference
    p.209 “Registering a Protection Code”
    Managing users and machine usage
    Register user codes to limit users to the following functions and check their use
    of each function:
    Copier
     Document Server
    Scanner
    Printer
    Reference
    p.167 “Authentication Information”
    Downloaded From ManualsPrinter.com Manuals 
    						
    All Ricoh manuals Comments (0)

    Related Manuals for Ricoh Aficio MP 7500 User Manual