RCA 4 Line Phone System Manual

21
Basic Operation
Hour FormatYou may set this phone to a 12 or 24-hour format. The default is 12-hour format.
1.  Press the Menu button while in standby mode.
2. Use the Vol (+ or -) buttons to scroll up or down to SET TIME & DATE.
3. Press the Sel/Save button.
4. Use the Vol (+ or -) buttons to scroll up or down to SET HOUR FORMAT.
5. Press the Sel/Save button.
6. Use the Vol (+ or -) buttons to scroll up or down to select 12-HOUR or 24-HOUR.
7.  Press the Sel/Save button to save.
Restoring the Default...

22 
Making Calls with the Speakerphone
1. Press the Speaker button and the phone automatically selects the priority line. If the priority line is occupied, it selects an open line.
  OR
 Press a Line button to select a line.
2. Wait for a dial tone then dial a phone number.
3. Press Speaker button when finished.
NOTE: Only one-way conversation is possible in speakerphone mode. When you are speaking, 
you are transmitting. When you are listening, you are receiving. You can’t do both at 
the same time. The...

23
Answering Calls
If you receive a call on the priority line, 
1. Pick up the handset (handset mode), OR
2. Press the Speaker button (speakerphone mode), OR
3. Press the Headset button (headset mode).
4. When finished, hang up the handset, or press the Speaker button or press the  
Headset button.
If you receive a call on a line other than the priority line, 
1.  Pick up the handset and press the corresponding line button (handset mode), OR
2. Press the Speaker button and press the corresponding line...

24 
Do Not Disturb
This feature is set at individual telephones to disable (silence) an incoming rin\
g signal, 
intercom ring, or page. When there is an incoming call or an intercom call, the status  
indicators function as normal but the phone will not ring.
1.   When the unit is idle, press the Privacy button. The Privacy indicator flashes and the last setting is displayed.
2.  Use the Vol (+ or -) buttons to scroll up or down to select the duration. You may choose from 15 minutes, 30 minutes, 45...

25
Redial
1.  Pick up the handset (handset mode), or press the Speaker button (speakerphone mode), or press the Headset button (headset mode) and the priority line is  
automatically selected, 
      OR 
 Press a line button to select other line.
2.  Press the Redial/Format button
NOTE:  The redial function will not operate if the number to be redialed contains more than 
32 digits. If the number is longer than that, you will hear an error tone.
Reviewing the Redial Numbers
Your phone records up to six...

2 
Receiving a Transferred Call from Another Station
If a call is transferred to your station, the line indicator flashes red. To answer the call, press 
that line button.
If you are on the line when a call is transferred to you, you will hear beeps to alert you 
of the incoming call. Put your current call on hold by pressing Hold, and then pick up the 
incoming call by pressing the corresponding line button.NOTE: During the transfer, the only two stations that can access the line are: a) the...

2
3. Press another line button and dial the telephone number of the party you w\
ant to conference with.
4. Press the Conference button.
5. Speak to both parties.
NOTE: If you have more than one line on hold, and you want to have a conference call, you 
must first select the line on which you want to conference.
To disconnect one party:
Press the line button for the person you want to continue speaking with, and the other 
party is automatically disconnected.
To disconnect both parties:
Hang up the...

2 
Answering an Intercom Call
When you receive an Intercom call, the Intercom indicator flashes red, and the display 
shows the caller’s name and phone ID.NOTE:  If you want to answer with the speakerphone, press the Intercom or Speaker button. If 
you want to answer by headset, press the Headset button (the headset must be connected). 
To answer by handset, lift the handset.   
NOTE:  Press Speaker or lift the handset to automatically select a party. If you receive an 
incoming call and intercom...

2
Paging All Stations
1. Lift the handset.
2. Press the Page button and listen for the beep. The other stations not in use  
automatically activate their speakerphones and receive your page.
3.  Speak into the handset. You have 30 seconds to page in this mode. After 30 seconds, the page is cancelled.
4. When finished, hang up the handset.
NOTE:  You will not receive a page when Do Not Disturb is turned on.
NOTE:  Paging can be done with optional headset. plug in headset, press Headset button, the...

30 
Reviewing CID Records
 • Press the CID button , and then use the Vol (+ or -) buttons to scroll through the call records.
 • When you scroll to the start/end of the list, START/END  
appears in the display.
Saving a CID Record to the Intercom/Memory Log or to Phone Book Memory
1.    While a name and telephone number shows in the   display, if you need to edit the information, press the Sel/Save button and follow the 
steps for Storing a Name and Number in Memory.
2.     If you do not need to edit the...