Panasonic Kx Tg6411 Operating Instructions Manual

							Getting Started
11For assistance, please visit http://www.panasonic.com/help
LThe battery level may not be 
displayed correctly after you replace 
the batteries. In this case, place the 
handset on the base unit or charger 
and let it charge for at least 7 hours.
Controls
Handset (KX-TGA641)
A Charge indicator
Ringer indicator
Message indicator
B Speaker
C {C} (TALK)
D {s}  (SP-PHONE: Speakerphone) E
Headset jack (KX-TG6411 series 
page 3)
F Dial keypad ( {*}: TONE)
G Receiver
H Display
I {OFF}
J {FLASH } { CALL WAIT }
K Microphone
L Charge contacts
■ Control type
A  Soft keys
The handset features 3 soft keys. By 
pressing a soft key, you can select the 
feature shown directly above it on the 
display.
B  Navigator key/ ? (Volume) key
By pressing this key ( {^} or {V} ) 
repeatedly, you can:
– scroll through (up or down) various  lists or items
– adjust the receiver or speaker  volume (up or down) while talking
– move the cursor (left or right) to edit  number or name
Base unit
■KX-TG6411 series (page 3)
A {LOCATOR }
B Charge contacts
B
L
A
F
E
C
D I
J
H G
K
A
B
BA
TG640x(e).book  Page 11  Wednesday, November 26, 2008  2:33 PM 
						

							Getting Started
12For assistance, please visit http://www.panasonic.com/help
■KX-TG6421 series (page 3)
A Charge contacts
B Speaker
C {ERASE }
D {■ } (STOP)
E {^} /{V}  (VOL.: Volume up/down)
{ 7 }/{ 8 } (Repeat/Skip)
F {6 } (Play) 
Message indicator
G {LOCATOR }
H {ANSWER ON } 
ANSWER ON indicator
Display
Handset display items
*1 KX-TG6421 series: page 3
DCEFGH
AB
ItemMeaning
w Within range of a base unit
_ Out of range of a base unit
S The line is in use.
LWhen flashing:
– The call is put on 
hold.
– The answering  system is answering 
a call.
*1
LWhen flashing rapidly: 
An incoming call is now 
being received.
s Speaker is on. (page 14)
~ Ringer volume is off. 
(page 21)
& Silent mode is on. (page 
25)
( Clarity booster is on. 
(page 16)
E Alarm is on. (page 24)
m Handset number
& Battery level
$ Blocked call (page 25)
TG640x(e).book  Page 12  Wednesday, November 26, 2008  2:33 PM 
						

							Getting Started
13For assistance, please visit http://www.panasonic.com/help
Initial settings
Display language
You can select either “English ” or 
“Español” as the display language. 
The default setting is  “English”.
1{MENU } i  {#}{1 }{1}{0}
2{V} /{^} : Select the desired setting.
3Press the middle soft key to save. 
i  { OFF}
Voice guidance language
You can select either  “English ” or 
“Español” as the voice guidance 
language of the answering system. This 
setting also determines the voice 
announcement language of the talking 
alarm clock and talking battery alert. The 
default setting is  “English”.
1{MENU } i  {#}{1 }{1}{2}
2{V} /{^} : Select the desired setting.
3{SAVE}  i  { OFF}
Dialing mode
If you cannot make calls, change this 
setting according to your telephone line 
service. The default setting is  “Tone”.
“ Tone ”: For tone dial service.
“ Pulse ”: For rotary/pulse dial service.
1{MENU } i  {#}{1 }{2}{0}
2{V} /{^} : Select the desired setting.
3{SAVE } i  { OFF}
Date and time
1
{MENU } i  {#}{1 }{0}{1}
2Enter the current month, date, and 
year by selecting 2 digits for each.
Example: July 15, 2009
{ 0 }{7 } { 1 }{5 } { 0 }{ 9}
3{OK }
4Enter the current hour and minute 
(12-hour clock format) by selecting 2 
digits for each.
Example: 9:30
{ 0 }{9 } { 3 }{0 }
5{AM/PM }: Select  “AM” or “PM” .
6{SAVE } i  { OFF}
Note:
L When English is selected as the 
display language, 12-hour clock 
format is used. When Spanish is 
selected, 24-hour clock format is 
used.
L To correct a digit, press {^}  or {V} to 
move the cursor to the digit, then 
make the correction.
L The date and time may be incorrect 
after a power failure. In this case, set 
the date and time again.
Symbol meaning:
Example:
{V}/{^} : “Off”
Press  {V} or {^}  to select the words in 
quotations.
Available for:
KX-TG6421 series (page 3)
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							Making/Answering Calls
14For assistance, please visit http://www.panasonic.com/help
Making calls
1Lift the handset and dial the phone 
number.
LTo correct a digit, press  {CLEAR} .
2Press {C} or {CALL }.
3When you finish talking, press 
{OFF}  or place the handset on the 
base unit or charger.
Using the speakerphone
1Dial the phone number and press 
{s} .
L Speak alternately with the other 
party.
2When you finish talking, press 
{OFF }.
Note:
L For best performance, use the 
speakerphone in a quiet environment.
L To switch back to the receiver, press 
{C}.
Adjusting the receiver or speaker 
volume
Press  {^} or {V}  repeatedly while 
talking.
Making a call using the redial list
The last 5 phone numbers dialed are 
stored in the redial list (each 48 digits 
max.).
1{ REDIAL }
2{V}/{^}: Select the desired phone 
number.
3{C}
Erasing a number in the redial list
1{ REDIAL }
2{V}/{^} : Select the desired phone 
number.  i { ERASE }
3{V}/{^} : “Yes”  i { SELECT }
4{OFF }
Pause (for PBX/long distance service 
users)
A pause is sometimes required when 
making calls using a PBX or long 
distance service. When storing a calling 
card access number and/or PIN in the 
phonebook, a pause is also needed 
(page 18).
Example: If you need to dial the line 
access number “9” when making outside 
calls with a PBX:
1{ 9 } i  { PAUSE }
2Dial the phone number. i  {C}
Note:
L A 3.5 second pause is inserted each 
time  {PAUSE } is pressed. Repeat as 
needed to create longer pauses.
Answering calls
When a call is being received, the ringer 
indicator flashes rapidly.
1Lift the handset and press {C}  or 
{s}  when the unit rings.
L You can also answer the call by 
pressing any dial key from  {0 } to 
{ 9 },  {*}, or  {#}. (Any key 
answer feature)
2When you finish talking, press 
{ OFF}  or place the handset on the 
base unit or charger.
TG640x(e).book  Page 14  Wednesday, November 26, 2008  2:33 PM 
						

							Making/Answering Calls
15For assistance, please visit http://www.panasonic.com/help
Auto talk
You can answer calls simply by lifting the 
handset off the base unit or charger. You 
do not need to press {C}. To turn this 
feature on, see page 21.
Adjusting the handset ringer volume
Press  {^} or {V}  repeatedly to select the 
desired volume while the handset is 
ringing for an incoming call.
Note:
L You can also program the handset 
ringer volume beforehand (page 21).
Temporary handset ringer off
While the handset is ringing for a call, 
you can turn the ringer off temporarily by 
pressing  {~ }.
Adjusting the base unit ringer volume
Press  {^} or {V}  repeatedly to select the 
desired volume.
L To turn the ringer off, press and hold 
{V}  until the unit beeps 2 times.
Useful features during 
a call
Hold
This feature allows you to put an outside 
call on hold.
1Press  {HOLD }, then press  {OFF } 
during an outside call.
2To release hold, press  {C}.
L Another handset user can take 
the call by pressing  {C}.Note:
L
If a call is kept on hold for more than 9 
minutes, an alarm tone starts to sound 
and the ringer indicator on the 
handset flashes rapidly. After 1 
additional minute on hold, the call is 
disconnected.
L If another phone is connected to the 
same line (page 10), you can also take 
the call by lifting its handset.
Mute
While mute is turned on, you can hear 
the other party, but the other party 
cannot hear you.
1Press  {MUTE } during an outside 
call.
L{ MUTE } flashes.
2To return to the conversation, press 
{MUTE } again.
Note:
L{ MUTE } is a soft key visible on the 
handset display during a call.
Flash
{ FLASH } allows you to use the special 
features of your host PBX such as 
transferring an extension call, or 
accessing optional telephone services. 
Note:
L To change the flash time, see page 
22.
For call waiting or Call Waiting 
Caller ID service users
To use call waiting, you must first 
subscribe to the call waiting service of 
your service provider/telephone 
company.
This feature allows you to receive calls 
while you are already talking on the 
phone. If you receive a call while on the 
phone, you will hear a call waiting tone.
Available for:
KX-TG6421 series (page 3)
TG640x(e).book  Page 15  Wednesday, November 26, 2008  2:33 PM 
						

							Making/Answering Calls
16For assistance, please visit http://www.panasonic.com/help
If you subscribe to both Caller ID and 
Call Waiting with Caller ID services, 
the 2nd caller’s information is displayed 
after you hear the call waiting tone on the 
handset.
1Press  {CALL WAIT } to answer the 
2nd call.
2To switch between calls, press 
{ CALL WAIT }.
Note:
L Please contact your service 
provider/telephone company for 
details and availability of this service 
in your area.
Temporary tone dialing (for 
rotary/pulse service users)
You can temporarily switch the dialing 
mode to tone when you need to access 
touch-tone services (for example, 
answering services, telephone banking 
services, etc.).
Press  {*} (TONE) before entering 
access numbers which require tone 
dialing.
Handset clarity booster
This feature can improve sound clarity 
when the handset is used in an area 
where there may be interference. During 
an outside call, this feature is turned on 
automatically when necessary.
L When this feature is turned on,  ( 
is displayed.
L While this feature is turned on, the 
battery operating time is shortened 
(page 10).
Call share
This feature allows you to join an 
existing outside call.
To join the conversation, press  {C} 
when the other handset is on an outside 
call.
Note:
L The possible number of participating 
parties depends on the series.
KX-TG6411 series (page 3):
– 3 parties (including 1 outside party)
KX-TG6421 series (page 3):
– 4 parties (including 1 outside party)
TG640x(e).book  Page 16  Wednesday, November 26, 2008  2:33 PM 
						

							Shared Phonebook
17For assistance, please visit http://www.panasonic.com/help
Shared phonebook
The shared phonebook allows you to 
make calls without having to dial 
manually. Any handset registered to the 
base unit can use the shared 
phonebook. You can add 50 names and 
phone numbers to the shared 
phonebook.
Important:
LOnly 1 person can access the shared 
phonebook at a time.
L Caller ID subscribers can use ringer 
ID features (page 29).
Adding entries
1
{C }
2{ADD}
3Enter the party’s name (16 
characters max.). i  { OK }
4Enter the phone number (32 digits 
max.).  i { OK }
L If you do not need to assign the 
ringer ID, go to step 7.
5{V} /{^} : “Set Ringer ID ” i  
{ SELECT }
6{V}/{^} : Select the desired setting 
(page 29).  i { OK }
7{SAVE}
L To add other entries, repeat from 
step 2.
8{OFF}
Note:
L If you select  “No Ringer ID ” 
(default), the handset uses the ringer 
tone you selected on page 21 when a 
call is received from that caller.
L When you assign the ringer ID to an 
entry in the shared phonebook using 
one handset, it is applied for all 
handsets.
Character table for entering names
L To enter another character that is 
located on the same dial key, first 
press  {V} to move the cursor to the 
next space.
Correcting a mistake
Press  {^} or {V}  to move the cursor to 
the character or num ber you want to 
erase, then press  {CLEAR} . Enter the 
appropriate character or number.
L Press and hold  {CLEAR}  to erase all 
characters or numbers.
Finding and calling a 
phonebook entry
Scrolling through all entries
1{ C }
2{V} /{^} : Select the desired entry.
3{C}
KeyCharacter
{ 1 } &’ (),–./1
{ 2 } ab cABC2
{ 3 } de f DEF3
{ 4 } gh i GHI4
{ 5 } jklJKL5
{ 6 } mn o MNO6
{ 7 } pq rsPQRS7
{ 8 } tuvTUV8
{ 9 } wx yzWXYZ9
{ 0 } Space 0
{*} ;
{#} #
{V} To move the cursor to the right
{^} To move the cursor to the left
TG640x(e).book  Page 17  Wednesday, November 26, 2008  2:33 PM 
						

							Shared Phonebook
18For assistance, please visit http://www.panasonic.com/help
Searching by first character 
(alphabetically)
1{C } i  { SEARCH }
2Press the dial key ( {0 } –  {9 },  {*}, 
or  {#}) which contains the 
character you are searching for 
(page 17).
L Press the same dial key 
repeatedly to display the first 
entry corresponding to each 
character located on that dial key.
L If there is no entry corresponding 
to the character you selected, the 
next entry is displayed.
3{V}/ {^}: Scroll through the 
phonebook if necessary.
4{C}
Editing entries
1
Find the desired entry (page 17). 
i  { EDIT }
2{V}/{^} : Select the information you 
want to edit.
■ To change the name or phone 
number:
{V} /{^} : Select the name or 
phone number.  i { SELECT } 
i  Edit the information (page 
17).  i { OK }
■ To change the ringer ID:
{V} /{^} : Select the current ringer 
ID.  i  { SELECT } i  Select the 
desired setting.  i { OK }
L To turn the ringer ID off, select 
“No Ringer ID ”.
3{SAVE}  i  { OFF}
Erasing entries
1
Find the desired entry (page 17).
2{ERASE }
3{V}/{^} : “Yes”  i { SELECT } i  
{ OFF}
Chain dial
This feature allows you to dial phone 
numbers in the phonebook while you are 
on a call. This feature can be used, for 
example, to dial a calling card access 
number or bank account PIN that you 
have stored in the phonebook, without 
having to dial manually.
1During an outside call, press  {C }.
2{V} /{^} : Select the desired entry.
3Press  {CALL } to dial the number.
Note:
L When storing a calling card access 
number and your PIN in the 
phonebook as one phonebook entry, 
press  {PAUSE } to add pauses after 
the number and PIN as necessary 
(page 14).
L If you have rotary/pulse service, you 
need to press  {*} (TONE) before 
pressing  {C } in step 1 to change the 
dialing mode temporarily to tone.
TG640x(e).book  Page 18  Wednesday, November 26, 2008  2:33 PM 
						

							Programming
19For assistance, please visit http://www.panasonic.com/help
Programmable settings
You can customize the unit by programming the following features using the handset.
To access the features, there are 2 methods:
– scrolling through the display menus (page 19)
– using the direct commands (page 21)
L Direct command is the main method us ed in these operating instructions.
Programming by scrolling through the display menus
1
{MENU }
2Press {V} or {^}  to select the desired main menu.  i { SELECT }
3Press {V} or {^}  to select the desired item in sub-menu 1.  i { SELECT }
L In some cases, you may need to select from sub-menu 2.  i { SELECT }
4Press {V} or {^}  to select the desired setting.  i { SAVE }
L This step may vary depending on the feature being programmed.
L To exit the operation, press  {OFF }.
Note:
L See page 21 for the default settings.
Main menuSub-menu 1Sub-menu 2Page
Caller list
W ––2
9
Set date / time
E
(KX-TG6411 series:
page 3) Date and time
*1–1
3
Alarm –24
Time adjust
*1––
Answering device
s
(KX-TG6421 series: 
page 3) Play new msg.
–33
Play all msg. –33
Erase all msg.
*1–3 3
Greeting Record 
greeting
*132
Check greeting 32
Pre-recorded
*132
Settings Ring count*135
Recording time*136
Remote code*133
Answer on*1–3 1
Answer off*1–3 1
V.M. access
# ––3
8
TG640x(e).book  Page 19  Wednesday, November 26, 2008  2:33 PM 
						

							Programming
20For assistance, please visit http://www.panasonic.com/help
*1 If you program these settings using one of the handsets, you do not need to program the same item using another handset.
*2 KX-TG6473 does not support Talking Caller ID feature. Intercom
x
––3
9
Initial setting
 Ringer setting Ringer volume
–
Ringer tone –
Silent mode
– On / Off
– Start / End 24
Set date / time Date and time
*113
Alarm 24
Time adjust
*1–
Talking CallerID*2
(KX-TG6421 series: 
page 3) Handset
28
Base unit*1
Voice Mail Store V.M. no.*137
VM tone detect*137
Call block*1–2 5
Message alert –36
Display setting LCD contrast –
Key tone ––
Auto talk –15
Caller ID edit
*1–2 9
Set tel line Set dial mode*113
Set flash time*115
Set line mode*1–
Registration Register handset 26
Deregistration 27
Change language Display 13
Voice prompt
*1
(KX-TG6421 series: 
page 3) 13
Customer support
! –––
Main menuSub-menu 1Sub-menu 2Page
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