Panasonic Kx Tg5230 Operating Instructions Manual

							Useful Information Answering System Preparation
31
Using the Caller List
For assistance, please call: 1-800-211-PANA(7262)
Basic Operation
Editing the Caller’s Phone Number 
You can edit a phone number in the Caller List by removing its area code and/or the 
long distance code “1”.
Once you call back an edited number, this unit can automatically edit incoming 
phone numbers from the same area code in the Caller List and each time you 
receive a call (Caller ID Number Auto Edit, p. 32). 
1Press the soft key ( ), [d], or [B] to enter the Caller List.
2Scroll to the desired caller by pressing 
[d] or [B].
3Press the soft key (  ) repeatedly 
until the number is shown in the desired 
format.
•Each time you press the soft key (  ), 
the number is rearranged into one of 3 
patterns.
F 
G  – 
H 1–   – 
•The order in which patterns F–H are 
displayed depends on how the telephone 
number is displayed in step 2.
4To call the edited number, press [C] or [s].
•If Caller ID Number Auto Edit feature is turned on (factory preset is on), 
phone numbers with the same area code as the number you edited will now 
be edited in the Caller List and each time you receive a call.
•You can press [OFF] immediately after pressing [C] or [s] if you wish to 
activate the Auto Edit feature without actually dialing the number you just 
edited. 
To save the edited number into the phone book, press the soft key 
(
  ).
•If there is no name information, see “Storing Caller Information in the Phone 
Book” on page 33, from step 3.
•Even if the Auto Edit feature is turned on, this feature will not be activated by 
saving the edited number in the phone book.
Handset
CID
PARKER,FRED
1-555-321-5555
 
EDIT
EDIT
Phone no.
Area codePhone no.
Area codePhone no.
555-321-5555G
321-5555F
1-555-321-5555H
SAVE
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							Using the Caller List
32
Caller ID Number Auto Edit 
Once you call back an edited number (p.31), this unit can automatically edit 
incoming phone numbers from the same area code in the Caller List and each time 
you receive a call. For example, it can ignore the area code of calls originating from 
your area code, so that you can call these numbers from the Caller List without 
dialing the area code.
To activate this feature, you must edit a caller’s phone number in the Caller List 
(p. 31) by selecting pattern F, G, or H, then make a call to that number. Calls 
from numbers in that area code will be edited automatically. The unit can remember 
up to 4 area codes to be edited according to patterns F and G.
When more than 5 area codes are edited, older area codes are reset to pattern H. 
Phone numbers from the 4 most recently edited area codes will be automatically 
edited.
You can turn this feature on or off using the handset. The factory preset is ON.
To turn on or off Caller ID Number Auto Edit feature
•If you fail to reach your destination when making a call, the phone number you 
dialed might have an incorrect pattern. Edit the phone number with another 
pattern (p. 31).
•When this feature is turned off, the unit will still be able to display Caller ID, but 
incoming Caller ID numbers will not be automatically edited.
•If you move to another area you may need to turn this feature off to erase the 
previously edited area codes. To use this feature again, turn it on and reprogram 
the area codes you want to be edited once again.
1Press [MENU].
2Scroll to “Initial setting” by pressing 
[d] or [B], then press the soft key ( ). 
3Scroll to “Caller ID edit” by pressing [d] 
or [B], then press the soft key ( ).
4Select “Off” or “On” by pressing [d] or [B].
5Press the soft key ( ), then press [OFF].
Handset
SELECTInitial setting
SELECTCaller ID edit
Auto edit
:On 
SAVE
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							Useful Information Answering System Preparation
33
Using the Caller List
For assistance, please call: 1-800-211-PANA(7262)
Basic Operation
Storing Caller Information in the Phone Book 
Caller names and phone numbers that are in the Caller List can be stored in the 
phone book.
•You cannot store Caller List items in the phone book if a phone number is not 
displayed.
Erasing Caller Information 
To erase a specific caller To erase all entries 1
Press the soft key ( ), [d], or [B] to enter the Caller List.
2Scroll to the desired caller by pressing [d] or [B].
•If the number requires editing, see page 31.
3Press the soft key ( ).
•If there is no name information for the caller, “Enter name” will be 
displayed. 
— You can enter a name by performing the following steps:
(1) enter the name (p. 35), 
(2) press 
[d], and 
(3) press the soft key (
  ).
— If a name is not required, press [d], then press the soft key (  ).
•To continue storing other items, repeat from step 2.
•To exit programming mode, press [OFF].
Handset
CID
SAVE
SAVE
SAVE
Handset
1Press the soft key ( ), 
[d], or [B] to enter the Caller 
List.
2Scroll to the desired caller by 
pressing [d] or [B].
3Press the soft key ( ).
•“Erased” is displayed.
•To erase other items, repeat 
from step 2.
•To exit the Caller List, press 
[OFF].
CID
ERASE
1Press the soft key ( ), 
[d], or [B] to enter the Caller 
List.
•Before erasing all entries, make 
sure that “0 missed call” is 
displayed.
2Press the soft key ( ).
•“All erase?” is displayed.
•To cancel erasing, press the soft 
key 
().
3Press the soft key ( ).
•“All erased” is displayed and 
all entries in your Caller List are 
erased.
CID
ERASE
NO
YES
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							34
Phone Book
The handset can store up to 50 names and phone numbers in its phone book. You 
can make a call by selecting a name or number from the phone book, and copy 
phone book items from one handset to another (p. 39, 40).
Storing Names and Numbers 
•If a pause is required when dialing, press the soft key () in step 4. A pause 
is stored in a phone number as one digit (p. 55).
•To store numbers for calling card access (see “Chain Dial” on page 37), we 
recommend you add pauses after each item. Storing pauses with numbers will 
prevent misdialing (p. 55). The delay time necessary will depend on your 
telephone company.
1Press the soft key (C).
•The display will show the number of stored items.
2Press the soft key ( ).
3Enter a name of up to 16 characters with the 
dialing buttons ([0] to [9]) (p. 35), then press 
[d].
•To move the cursor, press the soft key () or 
().
•If a name is not required, press [d] then go to 
step 4. 
4Enter a phone number of up to 32 digits. 
•To delete a digit, press the soft key (). 
To erase all of the digits, press and hold the soft 
key 
().
5Press [d].
•If you want to change the name, press the soft 
key ( ). The display returns to step 3. 
Change the name.
•If you want to change the number, press [B]. 
The display returns to step 4. Change the 
number.
6Press the soft key ( ).
•To continue storing other items, repeat from step 2.
7Press [OFF].
Handset
   Phone book
    10 items
0-9=Name search
 
dB=Scroll list
ADD
f
g
Enter name
To|m
d=Next
CLEAR
CLEAR
Enter phone no.
5557654321|
d=Next
EDIT
Tom
555-765-4321
SAVE
PA U S E
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							Useful Information
Advanced Operation
Preparation
35
Phone Book
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Selecting characters to enter names
Enter names using the dialing buttons. Press each button until the desired 
character is displayed. 
•Pressing each button selects a character in the order shown below.
For example, to enter “Tom”:
1. Press [8] four times.
2. Press [6] three times, then press the soft key 
() to move the cursor.
3. Press [6] once.
If you make a mistake while entering a name or number
1. Press the soft key () or () to move the cursor to the incorrect 
character.
2. Press the soft key 
() to delete the character.
•Each time you press the soft key (), a character is erased.
•To erase all characters, press and hold the soft key 
().
3. Enter the correct character.
 Keys Characters KeysCharacters
[1]
#& ’ ( );,–. /1[6]mn oMNO6
[2]abcABC2[7]pq r sPQRS7
[3]de f DEF3[8]tuvTUV8
[4]gh iGHI 4[9]wx y zWXYZ9
[5]jklJKL5[0]0Space
Moves the cursor to the left.
Moves the cursor to the right. (To enter another character using the same 
number key, move the cursor to the next space.)f
g
|T
To|g
To|m
fg
CLEAR
CLEAR
CLEAR
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							Phone Book
36
Dialing from the Phone Book 
•If “No items stored” is displayed in step 1, the phone book is empty.
•To exit the phone book, press [OFF].
To search for a name by initial
1. Press the soft key (C).
2. Press the dialing button for the first letter of the desired name until any 
name with the same initial is displayed (see the Index table below).
Ex. To find “Frank”, press [3] repeatedly until the first item under “F” is 
displayed.
•If there are no items beginning with the character you selected, the first item in 
the next alphabetical index will be displayed.
3. Press [d] repeatedly until the desired name is displayed.
Index table
1Press the soft key (C).
•The display shows the number of stored items.
•You can press the soft key 
() to view the 
first item.
2Scroll to the desired item. To scroll down, 
press [d]. To scroll up, press [B].
3Press [C], [s], or the soft key ( ).
•The phone number is dialed.
KeysIndexKeysIndex
[1]Symbols, 1[6]M, N, O, 6
[2]A, B, C, 2[7]P, Q, R, S, 7
[3]D, E, F, 3[8]T,  U ,  V,  8
[4]G, H, I, 4[9]W,  X ,  Y,  Z ,  9
[5]J, K, L, 5[0]0, Space
Handset
SEARCH
   Phone book
    10 items
0-9=Name search
 
dB=Scroll list
Phone book items are sorted in the following 
order:
1Alphabet letters (Alphabetical)
2Space &  ’  (  )  ,  –  .  /
3Numbers 0 to 9
4#    
;
5Telephone numbers (If no name is stored)
Frank
555-456-7890
CALL
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							Useful Information
Advanced Operation
Preparation
37
Phone Book
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Chain Dial 
You can dial a combination of phone book or manual key pad entries while making 
a call. This feature can be used, for example, to first automatically dial a calling card 
access number that you have stored in the phone book, then manually or 
automatically dial your PIN and then automatically dial the destination from the 
phone book.
Ex. Using a long distance calling card
•To prevent misdialing, we recommend you add pauses where needed when 
storing numbers. For example, add pauses after a calling card access number 
and your PIN when storing in the phone book (p. 34).
1. Search and dial from the phone book: 1-800-012-3456 (Calling card access 
number)
•The voice guidance will be announced.
2. Search and dial from the phone book: 1234 (Calling card PIN)
3. Search and dial from the phone book: 1-555-012-3456 (Destination Number)
•If you have rotary or pulse service, you need to press [*] before pressing 
[MENU] in step 1 to change the dialing mode temporarily to tone.
1While you are on a call;
Press [MENU].
2Press the soft key ( ) at “1=Phone 
book”, or press [1].
3Search for the desired item by pressing [d] 
or [B].
•To search for an item by initial, see page 36.
4Press the soft key ( ).
•The phone number is dialed.
•If required, repeat steps 1 to 4 for any remaining 
numbers.
Handset
1=Phone book
2=Booster on
SELECT   Phone book
    30 items
0-9=Name search
 
dB=Scroll list
Alan
1-555-012-3456
CALL
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							Phone Book
38
Editing an Item in the Phone Book 
Erasing an Item in the Phone Book 
1Press the soft key (C). 
2Scroll to the desired item by pressing [d] or 
[B].
•To search for the item by initial, see page 36.
3Press the soft key ( ).
4Edit the name (p. 35), then press [d].
•If you do not need to change the name, press 
[d] then go to step 5.
•To move the cursor, press the soft key 
() or 
().
5Edit the phone number, then press [d].
•If you do not need to change the number, press 
[d] then go to step 6.
•To delete a digit, press the soft key 
().
To delete all of the digits, press and hold the soft 
key 
().
6Press the soft key ( ).
•To continue editing other items, repeat from step 2.
7Press [OFF].
1Press the soft key (C).
2Scroll to the desired item by pressing [d] or [B].
•To search for the item by initial, see page 36.
3Press the soft key ( ).
•To cancel erasing, press the soft key ().
4Press the soft key ().
•To erase other items, repeat from step 2.
5Press [OFF].
Handset
Jane
456-7890
EDITEnter name
Jane|
d=Next
f
g
Enter name
Jane Walke|r
d=Next
CLEAR
CLEAR
Enter phone no.
5554567890|
d=Next
SAVE
Handset
ERASE
NOErase?
YES     Erased
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							Useful Information
Advanced Operation
Preparation
39
Phone Book
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Copying Items in the Phone Book 
(When the System Has Two or More Handsets)
You can copy one or all phone book items between two handsets. The destination 
handset will save the items in its phone book. 
•If an outside call is received during the phone book copy, copying will stop. You 
will need to re-send the item(s) later.
•After the copy has started, do not place your handset on the base unit (or the 
charger, for accessory handset users, p. 3) until copying finishes, otherwise 
copying will stop.
To copy one phone book item to another handset
Make sure the destination handset is not in use.
1Press [MENU].
2Scroll to “Copy phone book” by pressing 
[d] or [B], then press the soft key ( ).
3Press the soft key ( ) at “Copy 1 
item”.
4Select the destination extension number 
(1 to 4) by pressing [d] or [B]. 
•You can also select the extension number by 
pressing [1] to [4].
5Press the soft key ( ).
6Scroll to the desired phone book item by 
pressing [d] or [B].
•To search for the item by initial, see page 36.
7Press the soft key ( ).
•To continue copying other items, repeat from 
step 6.
8Press [OFF].
Handset
SELECTCopy phone book
SELECTCopy 1 item
Enter extension#
:2
dB
NEXTSelect item
SEND    Complete
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							Phone Book
40
To copy all of the items in your phone book to another 
handset
Make sure the destination handset is not in use.
•You can exit phone book copying mode by pressing [OFF]. 
1Press [MENU].
2Scroll to “Copy phone book” by pressing 
[d] or [B], then press the soft key ( ).
3Scroll to “Copy all items” by pressing [d] 
or [B], then press the soft key ( ).
4Select the destination extension number 
(1 to 4) by pressing [d] or [B]. 
•You can also select the extension number by 
pressing [1] to [4].
5Press the soft key ( ).
•When all items have been copied, “Complete” is 
displayed.
•The destination handset displays “Phone book 
Receiving” then “Phone book Received”.
•To continue copying items to another extension, 
repeat from step 3.
6Press [OFF].
SELECTCopy phone book
SELECTCopy all items
Enter extension#
:2
dB
SEND
Tom Jones
555-765-4321
     01/10
Ex. Copying 1st item out
of 10 items
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