Panasonic Kx Tg4771 Operating Instructions Manual

							Answering system
T
he answering system can answer and record
calls for you when you are unavailable to answer
the phone.
You can also set the unit to play a greeting
message but not to record caller messages by
selecting  “Greeting only ” as the recording
time setting (page 35).
Important:
R Only 1 person can access the answering
system (listen to messages, record a greeting
message, etc.) at a time.
R When callers leave messages, the unit records
the day and time of each message. Make sure
the date and time have been set correctly
(page 12). Memory capacity (including your
g

reeting message)
The total recording capacity is about 18 minutes. A
maximum of 64 messages can be recorded.
Note:
R When message memory becomes full:
–“Messages full ” is shown on the base
unit and handset display.
– The ANSWER ON/OFF indicator on the base unit flashes rapidly if the answering system is
turned on.
– If you use the pre-recorded greeting message, the unit automatically switches to
another pre-recorded greeting message
asking callers to call again later.
– If you recorded your own greeting message, the same message is still announced to
callers even though their messages are not
recorded. Turning the answering
s
 ystem on/off Base unit
P

ress  MANSWER ON/OFF N to turn on/off the
answering system. Handset
1 T

o turn on:
M MENU N#327
To turn off:
M MENU N#328
2 MOFF N
Note for base unit and handset:
R When the answering system is turned on, the
ANSWER ON/OFF indicator on the base unit
lights up. Call screening
Base unit / Handset
W
 hile a caller is leaving a message, you can listen
to the call through the unit’s speaker.
To adjust the speaker volume:
Base unit:  Press MD N or  MC N repeatedly.
Handset:  Press Mj N or  Mk N repeatedly.
You can answer the call by lifting the corded
handset form the base unit or pressing  M N
 
on
the handset.
Call screening can be set for each unit. The
default setting is  “On ”.
1 MMENU N#310
2 Mb N: Select the desired setting.  a M SAVE N
3 Proceed with the operation for your unit.
Base unit:  M EXIT N
Handset:  MOFF N Greeting message
W
 hen the unit answers a call, a greeting message
is played to callers.
You can use either:
– your own greeting message
– a pre-recorded greeting message Recording your greeting message
Handset
1 MM

ENUN#302
2 Mb N:  “Yes ” a  M SELECT N
3 After a beep sounds, hold the handset about
20 cm (8 inches) away and speak clearly into
the microphone (2 minutes max.).
4 Press  MSTOP N to stop recording.
For assistance, please visit http://www.panasonic.com/help 31 Answering System
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							5
MOFF NUsing a pre-recorded greeting
m

essage
The unit provides 2 pre-recorded greeting
messages:
– If you erase or do not record your own greeting message, the unit plays a pre-recorded greeting
asking callers to leave a message.
– If the message recording time (page 35) is set to  “Greeting only ”, callers’ messages are
not recorded and the unit plays a different
pre-recorded greeting message asking callers to
call again. Resetting to a pre-recorded greeting message
I

f you want to use a pre-recorded greeting
message once you record your own greeting
message, you need to erase your own greeting
message. Handset
1 MM

ENUN#304
2 MYES N a  M OFF N Playing back the greeting message
Handset
1 MM

ENUN#303
2 To exit, press  MOFF N. Listening to messages
u
 sing the base unit
When new messages have been recorded:
– M N
 
on the base unit flashes.
– “New message ” is displayed.
Press  M N
 
(PLAY).
R If new messages have been recorded, the base
unit plays back new messages.
R If there are no new messages, the base unit
plays back all messages. Operating the answering system
d

uring playback Key Operation
M D N 
or  MC N Adjust the speaker volume
M N
Repeat message *
 1
M N
Skip message
M P
AUSE NPause message
T
o resume playback, press
M N
.
M n N 
(STOP) Stop playback
ME
RASE NErase currently playing message *1 If pressed within the first 5 seconds of a
m
 essage, the previous message is played. Calling back (Caller ID subscribers
o

nly)
If caller information was received for the call, you
can call the caller back while listening to a
message.
Lift the corded handset during playback.
R To edit the number before calling back, press
MEDIT N repeatedly until the phone number is
shown in the desired format (page 29). Erasing all messages
P

ress  MERASE N 2 times while the unit is not in use. Listening to messages
u
 sing the handset
When new messages have been recorded:
– “New message ” is displayed.
– The message indicator on the handset flashes slowly if the message alert feature is turned on
(page 35).
1 To listen to new messages:
MPLAY N*1
or
M MENU N#323
To listen to all messages:
M MENU N#324
2 When finished, press  MOFF N.
*1 If there are no new messages in the answering system,  MPLAY N is not displayed.
32 For assistance, please visit http://www.panasonic.com/helpAnswering System
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							Note:
R
T
o switch to the receiver, press  M N
. Operating the answering system
M
M

ENU N a  M b N:  “Answering device ” a
M SELECT N Key Operation
M j N 
or  Mk N Adjust the receiver/speaker
v
olume (during playback)
1  
or  MF N Repeat message (during
p
layback) *1
2  
or  ME N Skip message (during playback)
3 Enter the “S
 ettings” menu
4 Play new messages
5 Play all messages
6 Play greeting message
76 Record greeting message
8 Turn answering system on
M P
AUSE N
Pause message * 2
9  
or
MSTOP N Stop recording
S
top playback
0 Turn answering system off
*4 *
 3
Erase currently playing message
*5 Erase all messages
*6 Reset to a pre-recorded greeting
m

essage *1 If pressed within the first 5 seconds of a
m
 essage, the previous message is played.
*2 To resume playback: Mb N:  “Playback ” a  M SELECT N
*3 You can also erase as follows: MERASE N a  M b N:  “Yes ” a  M SELECT NCalling back (Caller ID subscribers
o

nly)
If caller information is received for the call, you can
call the caller back while listening to a message.
1 Press  MPAUSE N during playback.
2 Mb N:  “Call back ” a  M SELECT NEditing the number before calling back
1
P

ress MPAUSE N during playback.
2 Mb N:  “Edit & Call ” a  M SELECT N 3
P
ress  MEDIT N repeatedly until the phone
number is shown in the desired format
(page 29).  a M N
Erasing all messages
1
MM

ENUN#325
2 Mb N:  “Yes ” a  M SELECT N a  M OFF N Remote operation
U
 sing a touch-tone phone, you can call your
phone number from outside and access the unit to
listen to messages or change answering system
settings. The unit’s voice guidance prompts you to
press certain dial keys to perform different
operations. Remote access code
A
  3-digit remote access code must be entered
when operating the answering system remotely.
This code prevents unauthorized parties from
listening to your messages remotely. The default
setting is  “111 ”.
Important:
R To prevent unauthorized access to this product,
we recommend that you regularly change the
remote code. Handset
1 MM

ENUN#306
2 Enter the desired 3-digit remote access code.
3 MSAVE N a  M OFF N Deactivating remote operation
P

ress  * in step 2 on “Remote access code”,
page 33.
R The entered remote access code is deleted. Using the answering system remotely
1 D

ial your phone number from a touch-tone
phone.
2 After the greeting message starts, enter your
remote access code.
3 Follow the voice guidance prompts as
necessary or control the unit using remote
commands (page 34).
For assistance, please visit http://www.panasonic.com/help 33 Answering System
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							4
When finished, hang up. Voice guidance
n
W

hen the English voice guidance is selected
During remote operation, the unit’s voice
guidance starts and prompts you to press  1 to
perform a specific operation, or press  2 to
listen to more available operations.
n When the Spanish voice guidance is selected
To start the voice guidance, press  9. The
voice guidance announces the available
remote commands (page 34).
Note:
R If you do not press any dial keys within 10
seconds after a voice guidance prompt, the unit
disconnects your call. Remote commands
Y

ou can press dial keys to access certain
answering system functions without waiting for the
voice guidance to prompt you. Key Operation
1 Repeat message (during playback) *
 1
2 Skip message (during playback)
4 Play new messages
5 Play all messages
9 Stop playback *
 2
Start voice guidance *3
0 Turn answering system off
*4 Erase currently playing message
*5 Erase all messages
*# End remote operation
(

or hang up) *1 If pressed within the first 5 seconds of a
m
 essage, the previous message is played.
*2 For English voice guidance only
*3 For Spanish voice guidance only Turning on the answering system
r
 emotely
If the answering system is off, you can turn it on
remotely. 1
D
ial your phone number from a touch-tone
phone.
2 Let the phone ring 15 times.
RA long beep is heard.
3 Enter your remote access code within 10
seconds after the long beep.
RThe greeting message is played back.
R You can either hang up, or enter your
remote access code again and begin
remote operation (page 33). Answering system settings
Number of rings before the unit
a
 nswers a call
You can change the number of times the phone
rings  “Ring count ” before the unit answers
calls. You can select 2 to 7 rings, or  “Toll
saver ”.
The default setting is  “4 rings ”.
“ Toll saver ”: The unit’s answering system
answers at the end of the 2nd ring when new
messages have been recorded, or at the end of
the 5th ring when there are no new messages. If
you call your phone from outside to listen to new
messages (page 33), you know that there are no
new messages when the phone rings for the 3rd
time. You can then hang up without being charged
for the call. Handset
1 MM

ENUN#211
2 Mb N: Select the desired setting.  a M SAVE N
a  M OFF N For voice mail service subscribers
I

f you subscribe to a flat-rate service package that
includes Caller ID, call waiting, voice mail, and
unlimited local/regional/long distance calls, please
note the following:
R To use the voice mail service provided by your
service provider/telephone company rather than
the unit’s answering system, turn off the
answering system (page 31).
R To use this unit’s answering system rather than
the voice mail service provided by your service
provider/telephone company, please contact
your service provider/telephone company to
deactivate your voice mail service.
34 For assistance, please visit http://www.panasonic.com/helpAnswering System
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							If your service provider/telephone company
c
annot do this:
– Set this unit’s  “Ring count ” setting so that
this unit’s answering system answers calls
before the voice mail service of your service
provider/telephone company does. It is
necessary to check the number of rings
required to activate the voice mail service
provided by your service provider/telephone
company before changing this setting.
– Change the number of rings of the voice mail service so that the answering system can
answer the call first. To do so, contact your
service provider/telephone company. Caller’s recording time
Y
 ou can change the maximum message recording
time allowed for each caller. The default setting is
“ 3 min ”. Handset
1 MM

ENUN#305
2 Mb N: Select the desired setting.  a M SAVE N
a  M OFF N Selecting “
G
 reeting only ”
You can select  “Greeting only ” which sets the
unit to announce a greeting message to callers but
not record messages.
Select  “Greeting only ” in step 2 on “Caller’s
recording time”, page 35.
Note:
R When you select  “Greeting only ”:
– If you do not record your own message, the unit will play the pre-recorded greeting-only
message asking callers to call again later.
– If you use your own message, record the greeting-only message asking callers to call
again later (page 31). Message alert
Y

ou can select whether or not the message
indicator on the handset flashes slowly when new
messages are recorded. The default setting is
“ On ”.
Important:
R If you stored the voice mail access number
(page 36), the message indicator also flashes for newly recorded voice mail messages
(

page 36). Handset
1 MM

ENUN#340
2 Mb N: Select the desired setting.  a M SAVE N
a  M OFF N
Note:
R While message alert is on, battery operating
time is shortened (page 9).
For assistance, please visit http://www.panasonic.com/help 35 Answering System
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							Voice mail service
V oice mail is an automatic answering service
offered by your service provider/telephone
company. After you subscribe to this service, your
service provider/telephone company’s voice mail
system answers calls for you when you are
unavailable to answer the phone or when your line
is busy. Messages are recorded by your service
provider/telephone company, not your telephone.
Please contact your service provider/telephone
company for details of this service.
Important:
R To use the voice mail service provided by your
service provider/telephone company rather than
the unit’s answering system, turn off the
answering system (page 31). For details, see
page 34.
R You need to store the voice mail access number
to activate the message alert feature (page 35)
for voice mail service. Storing the voice mail (VM) access
n
 umber
In order to listen to your voice mail messages, you
must dial your service provider/telephone
company’s voice mail access number. Once you
have stored your voice mail access number, you
can dial it automatically (page 36). Handset
1 MM

ENUN#331
2 Enter your access number (24 digits max.).  a
M SAVE N a  M OFF N
Note:
R When storing your voice mail access number
and your mailbox password, press  MPAUSE N to
add pauses (page 14) between the access
number and the password as necessary.
Contact your service provider/telephone
company for the required pause time.
Example: To erase the voice mail access number
Handset
1 MM

ENUN#331
2 Press and hold  MCLEAR N until all digits are
erased.  a M SAVE N a  M OFF N Voice mail (VM) tone detection
Base unit / Handset
Y

our service provider/telephone company sends
special signals (sometimes called “voice mail
tones” or “stutter tones”) to the unit to let you know
you have new voice mail messages. If you hear a
series of dial tones followed by a continuous dial
tone after you lift the corded handset or press
M N
 
on the handset, you have new voice mail
messages. Soon after you hang up a call or after
the phone stops ringing, your unit checks the
phone line to see if new voice mail messages
have been recorded.
Turn this feature off when:
– You do not subscribe to voice mail service.
– Your service provider/telephone company does not send voice mail tones.
– Your phone is connected to a PBX.
If you are not sure which setting is required,
contact your service provider/telephone company. Turning VM tone detection on/off
T

he default setting is  “On ”. Handset
1 MM

ENUN#332
2 Mb N: Select the desired setting.  a M SAVE N
a  M OFF N Listening to voice mail messages
T

he unit lets you know that you have new voice
mail messages in the following ways:
– “New Voice Mail ” is displayed on the base
unit and handset if message indication service
is available.
– The message indicator on the handset flashes slowly if the message alert feature is turned on
(“Message alert”, page 35).
36 For assistance, please visit http://www.panasonic.com/helpVoice Mail Service
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VM access 
numberPauses PasswordPPPP 8888   
						

							Base unit
T
o listen to voice mail messages, you have to dial
your voice mail access number manually. Handset
1 MV

MN
or
M MENU N#330
R The speakerphone turns on.
R If there are no new messages in the voice
mail,  MVM N is not displayed.
2 Follow the pre-recorded instructions.
3 When finished, press  MOFF N.
Note for base unit and handset:
R If the base unit and handset still indicate there
are new messages even after you have listened
to all new messages, turn it off by pressing and
holding  # until the base unit or handset beeps.
For assistance, please visit http://www.panasonic.com/help 37 Voice Mail Service
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							Intercom
I ntercom calls can be made:
– between the base unit and a handset
– between handsets
Note:
R When paging unit(s), the paged unit(s) beeps
for 1 minute.
R If you receive an outside call while talking on the
intercom, you hear 2 tones.
– To answer the call with the base unit, place
the corded handset on the cradle, then lift it
again. If the speakerphone is used, press
MSP-PHONE N 2 times.
– To answer the call with the handset, press
MOFF N, then press  M N
. Making an intercom call
Base unit
1 P

ress  MINTERCOM N.
When 2 or more handsets are registered:
– To page a specific handset, enter the handset number.
– To page all handsets, press  0 or wait for a
few seconds.
R Lift the corded handset if needed.
R To stop paging, press  MINTERCOM N.
2 When you finish talking, press  MINTERCOM N
or place the corded handset on the cradle. Handset
1 MM

ENUN a  M INT N
2 Mb N: Select the desired unit.  a M SELECT N
R To stop paging, press  MOFF N.
3 When you finish talking, press  MOFF N. Answering an intercom call
Base unit
1 L

ift the corded handset or press  MINTERCOM N
to answer the page.
2 When you finish talking, place the corded
handset on the cradle or press  MINTERCOM N. Handset
1 P

ress  M N
 
to answer the page.
2 When you finish talking, press  MOFF N. Handset locator
Y
 ou can locate a misplaced handset by paging it.
1 Base unit:  Press MLOCATOR N.
R All registered handsets beep for 1 minute.
2 To stop paging:
Base unit:
Press  MLOCATOR N.
Handset:
Press  M N
,
 then press  MOFF N. Transferring calls,
c
 onference calls
Outside calls can be transferred or a conference
call with an outside party can be made:
– between the base unit and a handset
– between 2 handsets Base unit
1 D

uring an outside call, press  MINTERCOM N.
When 2 or more handsets are registered:
– To page a specific handset, enter the handset number.
– To page all handsets, press  0 or wait for a
few seconds.
2 Wait for the paged party to answer.
RIf paged party does not answer, press
MINTERCOM N to return to the outside call.
3 To complete the transfer:
Place the corded handset on the cradle.
RThe outside call is being routed to the
handset.
To establish a conference call:
Press  MCONF N.
R To leave the conference, place the corded
handset on the cradle. The other 2 parties
can continue the conversation.
R To put the outside call on hold, press
MHOLD N. To resume the conference, press
M CONF N. Handset
1 D

uring an outside call, press  MINT N to put the
call on hold.
2 Mb N: Select the desired unit.  a M SELECT N
3 Wait for the paged party to answer.
RIf the paged party does not answer, press
M N
 
to return to the outside call.
38 For assistance, please visit http://www.panasonic.com/helpIntercom/Locator
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							4
To complete the transfer:
Press  MOFF N.
R The outside call is being routed to the
destination unit.
To establish a conference call:
M MENU N a  M b N:  “Conference ” a  
M SELECT N
R To leave the conference, press  MOFF N. The
other 2 parties can continue the
conversation.
R To put the outside call on hold:  MMENU N a
M b N:  “Hold ” a  M SELECT N
To resume the conference:  MMENU N a
M b N:  “Conference ” a  M SELECT NAnswering a transferred call
Base unit
L

ift the corded handset or press  MSP-PHONE N to
answer the page. Handset
P

ress  M N
 
to answer the page.
For assistance, please visit http://www.panasonic.com/help 39 Intercom/Locator
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							Wall mounting
T he base unit can be mounted on a wall by
changing the wall mounting adaptor’s position.
Note:
R Make sure that the wall and the fixing method
are strong enough to support the weight of the
unit. Base unit
1
T

o remove the wall mounting adaptor, push
down the release levers ( A). Remove the
adaptor ( B). 2
A 
Turn the adaptor so that the words “UP
WALL” are facing up.
B Tuck the telephone line cord inside the wall
mounting adaptor.
C  Connect the AC adaptor cord and
telephone line cord. 3
I
nsert the lower tabs of the adaptor into the
unit’s bottom slots ( A), then insert by pushing
down the levers of the adaptor into the upper
slots ( B).
R The words “UP WALL” should be facing up. 4
M
ount the unit on a wall then slide down to
secure in place. Charger
D

rive the screws (not supplied) into the wall. 40
For assistance, please visit http://www.panasonic.com/helpUseful Information
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BB
A 1
3
2
Hook AA
BB Wall phone plate
102 mm
83 mm 
(31/4 inches)
or
102 mm 
(4 inches) 1
2
83 mm 
(4 inches)
1
2 (31/4 inches) 25.4 mm
(1 inch)
Screws
Hooks