Panasonic Kx Tg4321 Operating Instructions Manual

							Answering System
31For assistance, please visit http://www.panasonic.com/help
1{GREETING REC}
2Within 10 seconds, press 
{GREETING REC} again.
3After the base unit beeps, speak 
clearly about 20 cm (8 inches) away 
from the MIC.
4Press {■} (STOP) to stop recording.
Using a pre-recorded greeting 
message
If you erase or do not record your own 
greeting message, the unit plays a pre-
recorded greeting message for callers 
and asks them to leave messages. If the 
message recording time (page 35) is set 
to “Greeting only”, caller messages 
are not recorded and the unit plays a 
different pre-recorded greeting message 
asking callers to call again.
Playing back the greeting 
message
Press {GREETING CHECK}.
Erasing your greeting 
message
If you erase your own greeting message, 
the unit plays a pre-recorded greeting 
message for callers.
Press {GREETING CHECK}, and then 
press {ERASE} while your greeting 
message is playing.
Listening to messages 
using the base unit
When new messages have been 
recorded, the message indicator on the 
base unit flashes.
Press {6}.
LIf new messages have been recorded, 
the base unit plays back new 
messages.
LIf there are no new messages, the 
base unit plays back all messages.
Operating the answering 
system
*1 If pressed within the first 5 seconds of 
a message, the previous message is 
played.
Erasing all messages
Press {ERASE} 2 times while the unit is 
not being used.
KeyOperation
{^} or {V}Adjust the speaker 
volume
{7}Repeat message
(during playback)
*1
{8}Skip message
(during playback)
{■} 
(STOP)Pause message
– To resume playback, 
press {6}.
– To stop playback 
completely, press 
{■} (STOP) again.
{ERASE}Erase currently playing 
message
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							Answering System
32For assistance, please visit http://www.panasonic.com/help
Listening to messages 
using the handset
When new messages have been 
recorded:
–“New message” is displayed.
– The message indicator on the handset 
flashes slowly if the message alert 
feature is turned on (page 35).
1{MENU}
2{V}/{^}: “Message play” i 
{Select}
LIf new messages have been 
recorded, the handset plays back 
new messages.
LIf there are no new messages, the 
handset plays back all messages.
3When finished, press {OFF}.
Note:
LTo switch to the receiver, press {C}.
Operating the answering 
system
You can also operate the answering 
system by pressing dial keys on the 
handset.
Voice guidance
If you do not press any dial keys after the 
last message is played back, the 
handset’s voice guidance starts. 
Operate the answering system by 
following the guidance as necessary.
Calling back (Caller ID 
subscribers only)
If caller information was received for the 
call, you can call the caller back while 
listening to a message.
1Press {Select} during playback.
LTo edit the number before calling 
back, press {Edit} repeatedly 
until the phone number is shown 
in the desired format (page 28).
2{Call}
KeyOperation
{^} or {V}Adjust the 
receiver/speaker 
volume
{1} or {}Skip message 
(during playback)
{4}Play new messages
{5}Play all messages
{8}Turn answering 
system on
{9}Stop playback
*2
{0}Turn answering 
system off
{*}{4} or 
{Erase}Erase currently 
playing message 
{*}{5}Erase all messages
*1 If pressed within the first 5 
seconds of a message, the 
previous message is played.
*2 To resume operation, press a 
command key within 15 seconds, 
or the voice guidance will start.
KeyOperation
TG43xx_OI.book  Page 32  Tuesday, December 11, 2007  2:04 PM 
						

							Answering System
33For assistance, please visit http://www.panasonic.com/help
Remote operation
Using a touch-tone phone, you can call 
your phone number from outside and 
access the unit to listen to messages or 
change answering system settings. The 
unit’s voice guidance prompts you to 
press certain dial keys to perform 
different operations.
Remote access code
A 3-digit remote access code must be 
entered when operating the answering 
system remotely. This code prevents 
unauthorized parties from listening to 
your messages remotely. The default 
setting is “111”.
1{MENU} i {#}{3}{0}{6}
2Enter the desired 3-digit remote 
access code. i {Save} i 
{OFF}
Using the answering system 
remotely
1
Dial your phone number from a 
touch-tone phone.
2After the greeting message starts, 
enter your remote access code.
LThe unit plays back new 
messages.
LThe voice guidance 
announcements are different 
depending on the voice guidance 
language setting (page 14).
3Follow the voice guidance prompts 
as necessary or control the unit 
using remote commands (page 33).
4When finished, hang up.
Voice guidance
When the English voice guidance is 
selected
During remote operation, the unit’s voice 
guidance starts and prompts you to 
press {1} to perform a specific 
operation, or press {2} to listen to more 
available operations. Operations are 
presented by voice guidance in the 
following order:
– Play back all messages
– Play back new messages
– Record a message
– Erase all messages
Note:
LIf you do not press any dial keys within 
10 seconds after a voice guidance 
prompt, the unit disconnects your call.
When the Spanish voice guidance is 
selected
To start the voice guidance, press {9}. 
The voice guidance announces the 
available remote commands (page 33). 
See the Spanish quick guide for details.
Note:
LIf you do not press any dial keys within 
15 seconds after a voice guidance 
prompt, the unit disconnects your call.
Remote commands
You can press dial keys to access 
certain answering system functions 
without waiting for the voice guidance to 
prompt you.
KeyOperation
{1}Repeat message 
(during playback)
*1
{2}Skip message (during 
playback)
{4}Play new messages
TG43xx_OI.book  Page 33  Tuesday, December 11, 2007  2:04 PM 
						

							Answering System
34For assistance, please visit http://www.panasonic.com/help
*1 If pressed within the first 5 seconds of 
a message, the previous message is 
played.
*2 For English voice guidance only:
To resume operation, enter a remote 
command within 15 seconds, or the 
voice guidance starts.
*3 For Spanish voice guidance only
Turning on the answering 
system remotely
If the answering system is off, you can 
turn it on remotely.
1Dial your phone number.
2Let the phone ring 15 times.
LThe greeting message is played 
back.
LYou can either hang up, or from a 
touch-tone phone you can enter 
your remote access code and 
begin remote operation (page 33).
Skipping the greeting 
message to leave a message
You can leave a message just as any 
outside caller can. Call your phone 
number from a touch-tone phone. When 
the answering system picks up, press 
{*} to skip the greeting message and 
record your message after the beep.
Answering system 
settings
Number of rings before the 
unit answers calls
You can change the number of times the 
phone rings “Ring count” before the 
unit answers calls. You can select 2 to 7 
rings, or “Toll saver”.
The default setting is “4”.
“Toll saver”: The unit’s answering 
system answers at the end of the 2nd 
ring when new messages have been 
recorded, or at the end of the 4th ring 
when there are no new messages. If you 
call your phone from outside to listen to 
new messages (page 33), you will know 
that there are no new messages when 
the phone rings for the 3rd time. You can 
then hang up without being charged for 
the call.
1{MENU} i {#}{2}{1}{1}
2{V}/{^}: Select the desired setting. 
i {Save} i {OFF}
For voice mail service subscribers
If you subscribe to a flat-rate service 
package that includes Caller ID, call 
waiting, voice mail, and unlimited 
local/regional/long distance calls, please 
note the following:
LTo use the voice mail service provided 
by your service provider/telephone 
company rather than the unit’s 
answering system, turn off the 
answering system (page 30).
LTo use this unit’s answering system 
rather than the voice mail service 
provided by your service provider/
telephone company, please contact 
your service provider/telephone  {5}Play all messages
{9}Stop playback
*2
Start voice guidance*3
{0}Turn answering 
system off
{*}{4}Erase currently 
playing message
{*}{5}Erase all messages
KeyOperation
TG43xx_OI.book  Page 34  Tuesday, December 11, 2007  2:04 PM 
						

							Answering System
35For assistance, please visit http://www.panasonic.com/help
company to deactivate your voice mail 
service.
If your service provider/telephone 
company cannot do this:
– Set this unit’s “Ring count” 
setting so that this unit’s answering 
system answers calls before the 
voice mail service of your service 
provider/telephone company does. 
It is necessary to check the number 
of rings required to activate the 
voice mail service provided by your 
service provider/telephone 
company before changing this 
setting.
– Change the number of rings of the 
voice mail service so that the 
answering system can answer the 
call first. To do so, contact your 
service provider/telephone 
company.
Caller’s recording time
You can change the maximum message 
recording time allotted to each caller. 
You can also select “Greeting only” 
which sets the unit to greet callers but 
not record messages. The default 
setting is “3min”.
1{MENU} i {#}{3}{0}{5}
2{V}/{^}: Select the desired setting. 
i {Save} i {OFF}
Note:
LIf you want to select “Greeting 
only”, follow the steps above and 
press {0} in step 2.
You may create your own greeting-
only message by following the steps 
on page 30.
The unit plays the pre-recorded 
greeting-only message asking callers 
to call again if your own greeting-only 
message is not recorded.
Message alert
You can select whether or not the 
message indicator on the handset 
flashes slowly when new messages are 
recorded. The default setting is “On”.
Important:
LThe message indicator will also flash 
slowly if there are new-recorded voice 
mail messages (page 37).
1{MENU} i {#}{3}{4}{0}
2{V}/{^}: Select the desired setting. 
i {Save} i {OFF}
Note:
LWhile message alert is on, battery 
operating time is shortened (page 13).
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							Voice Mail Service
36For assistance, please visit http://www.panasonic.com/help
Voice mail service
Voice mail is an automatic answering 
service offered by your service 
provider/telephone company. After you 
subscribe to this service, your service 
provider/telephone company’s voice 
mail system answers calls for you when 
you are unavailable to answer the phone 
or when your line is busy. Messages are 
recorded by your service 
provider/telephone company, not your 
telephone. Please contact your service 
provider/telephone company for details 
of this service.
Important:
LTo use the voice mail service provided 
by your service provider/telephone 
company rather than the unit’s 
answering system, turn off the 
answering system (page 30). For 
details, see page 34.
Storing the voice mail (VM) 
access number
In order to listen to your voice mail 
messages, you must dial your service 
provider/telephone company’s voice 
mail access number. Once you have 
stored your voice mail access number, 
you can dial it automatically (page 37).
1{MENU} i {#}{3}{3}{1}
2Enter your access number (32 digits 
max.). i {Save} i {OFF}
Note:
LWhen storing your voice mail access 
number and your mailbox password, 
press {PAUSE} to add pauses (page 
15) between the access number and 
the password as necessary. Contact 
your service provider/telephone 
company for the required pause time.Example:
To erase the voice mail access 
number
1{MENU} i {#}{3}{3}{1}
2Press and hold {Clear} until all 
digits are erased. i {Save} i 
{OFF}
Voice mail (VM) tone detection
Your service provider/telephone 
company sends special signals 
(sometimes called “voice mail tones” or 
“stutter tones”) to the unit to let you know 
you have new voice mail messages. If 
you hear a series of dial tones followed 
by a continuous dial tone after you press 
{C}, you have new voice mail 
messages. Minutes after you hang up a 
call or after the phone stops ringing, your 
unit checks the phone line to see if new 
voice mail messages have been 
recorded.
Turn this feature off when:
– You do not subscribe to voice mail 
service.
– Your service provider/telephone 
company does not send voice mail 
tones.
– Your phone is connected to a PBX.
If you are not sure which setting is 
required, contact your service 
provider/telephone company.
Turning VM tone detection on/off
The default setting is “On”.
1{MENU} i {#}{3}{3}{2}
2{V}/{^}: Select the desired setting. 
i {Save} i {OFF}
1-222-333-4444
VM access 
numberPauses PasswordPPPP 8888
TG43xx_OI.book  Page 36  Tuesday, December 11, 2007  2:04 PM 
						

							Voice Mail Service
37For assistance, please visit http://www.panasonic.com/help
Listening to voice mail 
messages
The unit lets you know that you have 
new voice mail messages in the 
following ways:
–“New Voice Mail” is displayed on 
the handset.
– The message indicator on the handset 
flashes slowly if message alert feature 
is turned on (“Message alert”; page 
35).
1Press {C}, then press {VM} within 
15 seconds.
OR
{MENU} i {#}{3}{3}{0}
LThe speakerphone turns on.
2Follow the pre-recorded 
instructions.
3When finished, press {OFF}.
Note:
LIf {VM} is not displayed, the voice mail 
access number has not been stored. 
Store the number (page 36).
LIf the handset still indicates there are 
new messages even after you have 
listened to all new messages, turn it 
off by pressing and holding {OFF} 
until the handset beeps.
LIf your voice mail service uses voice 
mail tones and a message is over 3 
minutes long, the handset may not 
indicate new messages.
LIf your voice mail service uses voice 
mail tones, the tones are heard from 
any phone connected to the same 
line. If you want to use another phone 
to listen to voice mail messages, you 
have to dial your access number 
manually.
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							Intercom/Locator
38For assistance, please visit http://www.panasonic.com/help
Intercom
Intercom calls can be made:
– between handsets.
– between the handset and base unit.
Note:
LIf you receive an outside call while 
talking on the intercom, you hear 2 
tones.
To answer the call with the handset, 
press {OFF}, then press {C}.
LWhen paging unit(s) for an intercom 
call, the paged unit(s) beeps for 1 
minute.
Making an intercom call
1
{INTERCOM}
2{V}/{^}: Select the desired unit. i 
{Select}
LTo stop paging, press {OFF}.
3When you finish talking, press 
{OFF}.
1{INTERCOM}
LAll registered handsets beep.
LTo stop paging, press 
{INTERCOM}.
2When you finish talking, press 
{INTERCOM}.
Answering an intercom call
1
Press {C} to answer the page.
2When you finish talking, press 
{OFF}.
1Press {INTERCOM} to answer the 
page.
2When you finish talking, press 
{INTERCOM}.
Note:
LWhen the ringer volume for outside 
calls is set to off (page 16, 23), the 
handset and/or base unit rings at a 
low level for intercom calls.
Transferring calls, 
conference calls
Outside calls can be transferred 
between 2 handsets. 2 handsets can 
have a conference call with an outside 
party.
1During an outside call, press 
{INTERCOM} to put the call on hold.
2{V}/{^}: Select the desired unit. i 
{Transfer}
3Wait for the paged party to answer.
LIf the paged party does not 
answer, press {C} to return to 
the outside call.
4To complete the transfer:
Press {OFF}.
LThe outside call is being routed to 
the destination unit.
To establish a conference call:
Press {Conf}.
Handset
Base unit
Handset
Base unit
TG43xx_OI.book  Page 38  Tuesday, December 11, 2007  2:04 PM 
						

							Intercom/Locator
39For assistance, please visit http://www.panasonic.com/help
LTo leave the conference, press 
{OFF}. The other parties can 
continue the conversation.
LTo put the outside call on hold, 
press {HOLD}. To resume the 
conference, press {Conf}.
Answering a transferred call
Press {C} to answer the page.
Note:
LAfter the paging party disconnects, 
you can talk to the outside caller.
Handset locator
You can locate a misplaced handset by 
paging it.
1Base unit:
{LOCATOR}
LAll registered handsets beep for 1 
minute.
2To stop paging:
Base unit:
Press {LOCATOR}.
Handset:
Press {INTERCOM}, then press 
{OFF}.
Note:
LWhen the ringer volume for outside 
calls is set to off (page 23), the 
handset rings at a low level for paging.
TG43xx_OI.book  Page 39  Tuesday, December 11, 2007  2:04 PM 
						

							Useful Information
40For assistance, please visit http://www.panasonic.com/help
Wall mounting
Base unit
1
Lead the telephone line cord through 
the hole in the wall mounting adaptor 
in the direction of the arrow.
2Tuck the telephone line cord inside 
the wall mounting adaptor (A). 
Connect the AC adaptor cord and 
telephone line cord (B).
3Insert the hooks on the wall 
mounting adaptor into the holes 1 
and 2 on the base unit.
4Adjust the adaptor to hold the base 
unit, then push it in the direction of 
the arrow until it clicks into place.
HookA B
1 1
1 1
1 2
1 22
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