Panasonic Kx Fpg372 Operating Instructions Manual

							Greeting
71
Answering Device
Recording your own greeting message
You can record your own greeting message for TAD/FAX mode. The recording time will be limited to 16 
seconds. We recommend you record a massage less than 12 seconds in length to make it easier to 
receive faxes.
Suggested message for TAD/FAX greeting:“This is (your name, business and/or telephone number). 
We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after 
the beep. Thank you.” 
1Set feature #77 to “TAD/FAX” (page 92) 
beforehand.
2Press {
{{ {RECORD}
}} } until the following is 
displayed.
TAD GREETING
PRESS SET
3Press {
{{ {SET}
}} }.
LA long beep will sound.
4Speak clearly about 20 cm (8 inches) away 
from the microphone.
LThe display will show the remaining 
recording time.
TAD REC. 16s
5When finished recording, press {
{{ {STOP}
}} }.
LThe unit will repeat your message. 
Adjust the volume using {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} }.Note:
LYou can choose 60 seconds for your own 
TAD/FAX greeting message (feature #54, 
page 91).
–If you change to 60 seconds, we 
recommend that you tell the caller in your 
own TAD/FAX greeting message to press 
*9 before starting fax transmission.
–If you change to 16 seconds from 60 
seconds, your own TAD/FAX greeting 
message will be deleted. When receiving 
a call, the pre-recorded greeting message 
will be played.
Checking the greeting message
1.Set feature #77 to “TAD/FAX” (page 92) 
beforehand.
2.Press {
{{ {AUTO ANSWER}
}} } until the following 
is displayed.
LThe unit will play the greeting message.
{SET}
{RECORD}
{+}{-}
{AUTO ANSWER}
{STOP}
Microphone
ON  
OFF
TAD/FAX MODE
2 RINGS 
						

							Greeting
72
Erasing your own recorded greeting message
1
Set feature #77 to “TAD/FAX” (page 92) 
beforehand.
2Press {
{{ {ERASE}
}} } until the following is 
displayed.
TAD GREETING
PRESS SET
3Press {
{{ {SET}
}} }.
ERASE GREETING?
YES:SET/NO:STOP
LTo cancel erasing, press {
{{ {STOP}
}} }.
4Press {
{{ {SET}
}} }.
GREETING ERASED
Note:
LIf you erase your own TAD/FAX greeting 
message, the pre-recorded greeting 
message will be played when receiving a call.
{SET}
{ERASE}
{STOP} 
						

							Memo Message
73
Memo Message 
Leaving a message for others or yourself
To leave a private message for yourself or someone else, you can record a voice memo. This memo can 
be played back later, either directly or remotely.
1Press {
{{ {RECORD}
}} }.
MEMO MESSAGE
PRESS SET
2Press {
{{ {SET}
}} }.
LA long beep will sound.
MEMO RECORDING
3Speak clearly about 20 cm (8 inches) away 
from the microphone.
4When finished recording, press {
{{ {STOP}
}} }.
{SET}
{RECORD}
{STOP}
Microphone 
						

							Incoming Messages
74
Incoming Messages
Listening to recorded messages using the base 
unit
When the unit has recorded new voice 
messages:
–The PLAY MESSAGES indicator will flash.
–The display will show the total number of 
recorded messages.
Example:
02
–Slow beeps will sound if the message alert 
feature is activated (feature #42, page 90).
Press {
{{ {PLAY MESSAGES}
}} }.
LOnly the new recorded messages will be 
played.
LAdjust the speaker volume using {
{{ {+
++ +}
}} } or 
{
{{ {-
-- -}
}} }.
LAfter playing back all of the new messages, 
the PLAY MESSAGES indicator will stop 
flashing but will remain lit up. If you press 
{
{{ {PLAY MESSAGES}
}} } at this time, all the 
recorded messages will be played.
To repeat a message
Press {
{{ {<
> >}
}} } to play the next message.
To stop playback
Press {
{{ {STOP}
}} }.
LIf you press {
{{ {PLAY MESSAGES}
}} } within 1 
minute, the unit will resume playing the rest 
of the messages.
Voice time/day stamp
During playback, a synthesized voice will 
announce the time and day of the week that 
each message was recorded.
To change the playback speed
Press {
{{ {QUICK}
}} } to play messages at one and a 
half times the original speed. Press {
{{ {SLOW}
}} } to 
play messages at half the original speed.
LTo return to the original speed, press 
{
{{ {QUICK}
}} } or {
{{ {SLOW}
}} } again during quick or 
slow playback.
{SET}
{}{+}{-}
{STOP}
PLAY MESSAGES
FLASH/LIGHT
{ERASE}
{QUICK} {SLOW} 
						

							Incoming Messages
75
Erasing recorded messages
To erase a specific message 
Press {
{{ {ERASE}
}} } while listening to the message 
you want to erase.
To erase all the messages
Check that you have listened to all of the 
recorded messages.
1.Press {
{{ {ERASE}
}} }.
ALL MESSAGES
PRESS SET
2.Press {
{{ {SET}
}} }.
ERASE MESSAGES?
YES:SET/NO:STOP
3.Press {
{{ {SET}
}} }.
LMessages recorded in voice mailbox will 
not be erased. 
						

							Incoming Messages
76
Listening to recorded messages using the handset
1
Press {
{{ {PLAYBACK}
}} }.
Remote
operation
12223
The voice guide will tell you the number of 
new messages and they will be played 
automatically.
Voice guide example: 
“3 new messages.” 
To repeat only the new messages:
Press {
{{ {4}
}} }.
To listen to all the messages:
Press {
{{ {5}
}} }.
2Press {
{{ {OFF}
}} } to end the operation.
When there are no new messages
Voice guide: 
“No new messages.” 
Wait for 4 seconds or press {
{{ {5}
}} } to listen to all the 
messages.
When voice memory is full
Voice guide: 
“Sorry, no more memory. Please erase 
unnecessary messages.”
The voice guide will be heard after playing back 
the messages.
Erase unnecessary messages.
To repeat a message
Press {
{{ {1}
}} } while listening to the message.
LIf you press this key within 5 seconds of the 
beginning of a message, the previous 
message will be played.
To skip a message
Press {
{{ {2}
}} } to play the next message.
To erase a specific message
Press {
{{ {*
** *}{
}{}{ }{4}
}} } while listening to the message 
you want to erase.
Voice guide:
“The message has been erased.” 
LA long beep will sound. The unit will then play 
back the next message.
To erase all the messages
Press {
{{ {*
** *}{
}{}{ }{5}
}} } to erase all the messages.
Voice guide:
“All messages have been erased.” 
LA long beep will sound.
To turn AUTO ANSWER on or off
To turn AUTO ANSWER on (TAD/FAX mode), 
press {
{{ {7}
}} }.
To turn AUTO ANSWER off (TEL mode), press 
{
{{ {9}
}} }.
{OFF}
{PLAYBACK} 
						

							Remote Operation
77
Remote Operation 
Operating from a remote location
You can call your unit from a remote location and access the answering device.
Important:
L
LL LProgram the remote operation ID beforehand (feature #11, page 88).
L
LL LSet the unit to TAD/FAX mode before going out (page 64).
L
LL LUse a touch tone telephone for remote operations.
Helpful hint:
L
LL LPlease cut off or make a copy of the card (page 129), and carry the card when you go out.
LWhen you press a key, press firmly.
LPress the remote command key within 10 seconds.
Listening to recorded 
messages
1Call your unit.
2Press the remote operation ID during the 
TAD/FAX greeting message.
3Start remote operations.
When there are new recorded messages 
The voice guide will tell you the number of 
new messages and they will be played 
automatically.
Voice guide example:
“3 new messages.” 
When there are no new messages
Voice guide:
“No new messages.” 
Wait for 4 seconds or press {
{{ {5}
}} } to listen to 
all the messages.
When voice memory is full
Voice guide: 
“Sorry, no more memory. Please erase 
unnecessary messages.” 
The voice guide will be heard after playing 
back the messages.
Erase unnecessary messages.
Remote operations using the 
remote command key
{
{{ {1}
}} }: repeats a message. If you press this key 
within 5 seconds of the beginning of a message, 
the previous message will be played.
{
{{ {2}
}} }: skips a message.
{
{{ {4}
}} }: repeats only the new messages.
{
{{ {5}
}} }: plays back all the messages. 
						

							Remote Operation
78
Other remote operations
Erasing a specific message
Press {
{{ {*
** *}{
}{}{ }{4}
}} } while listening to the message 
you want to erase.
Voice guide example: 
“The message has been erased.” 
LA long beep will sound. The unit will then play 
back the next message.
Erasing all the messages
Press {
{{ {*
** *}{
}{}{ }{5}
}} } to erase all the messages.
Voice guide example:
“All messages have been erased.” 
LA long beep will sound.
Monitoring the room
Press {
{{ {6}
}} } to monitor the sound for about 30 
seconds in the room where the unit is installed.
LAfter 30 seconds, a beep will sound. To 
continue monitoring, press {
{{ {6}
}} } again within 
10 seconds.
Recording a marker message
After playing back the recorded messages, you 
can leave an additional message.
1.Wait for the voice guide.
Voice guide example:
“All messages have been played.” 
2.Wait about 10 seconds.
Voice guide example:
“Please leave your name and message after 
the beep.” 
3.Leave a message after the beep.
Re-recording a greeting message
You can change the contents of the TAD/FAX 
greeting message.
1.Press {
{{ {7}
}} } to start recording.
LA long beep will sound.
2.Speak clearly up to 16 seconds.
LIf you pause for over 2 seconds, 6 beeps 
will sound and the recording will stop. 
Repeat from step 1 within 10 seconds.
3.When finished recording, press {
{{ {9}
}} }.
LThe new greeting message will be played.
Skipping the greeting message
Press {
{{ {0}
}} } during the greeting message 
playback.
LThe unit will skip the rest of the greeting 
message.
Turning the message transfer on or off
You must program a transfer telephone number 
beforehand (feature #60, page 91).
Press {
{{ {8}{
}{}{ }{1}
}} } to turn on the message transfer.
Voice guide example:
“Message transfer is set. Transfer phone 
number is 123...” 
Press {
{{ {8}{
}{}{ }{2}
}} } to turn off the message transfer.
Voice guide example:
“Message transfer is off.” 
LIf a transfer telephone number is not 
programmed, you cannot turn this feature on.
Voice guide example:
“Transfer phone number is not set.” 
Turning the pager call on or off
You must program a pager number beforehand 
(feature #70, page 91).
Press {
{{ {8}{
}{}{ }{3}
}} } to turn on the pager call.
Voice guide example:
“Pager call is set. Pager number is 098765432.” 
Press {
{{ {8}{
}{}{ }{4}
}} } to turn off the pager call.
Voice guide example:
“Pager call is off.” 
LIf a pager number is not programmed, you 
cannot turn this feature on.
Voice guide example:
“Pager number is not set.” 
Changing the receive mode
Press {
{{ {8}{
}{}{ }{0}
}} } to change the receive mode from 
TAD/FAX to TEL.
LYou cannot return to TAD/FAX mode in the 
same call. To return to TAD/FAX mode, see 
the following.
Setting to TAD/FAX mode from TEL mode
1.Call your unit and wait for 10 rings.
LThe answering device will temporarily 
answer the call.
2.Enter the remote operation ID during the 
greeting message.
LA long beep will sound, and your unit will 
switch to TAD/FAX mode.
3.Hang up the handset. 
						

							Voice Mailbox
79
Voice Mailbox
How callers can leave you private messages
This unit has two mailbox memories. Your caller can leave a private message in a specific mailbox. Only 
the person who knows the password can retrieve a message from a mailbox. This feature is useful when 
you share this unit with other people.
To use a mailbox
1Record your own TAD/FAX greeting 
message (page 71).
Suggested message:“This is (your name). 
We are unable to answer right now. To 
send a fax, start transmission. To leave a 
message, speak after the beep. To leave a 
private message, press 
* and the desired 
mailbox number 1 or 2. Thank you.” 
2Record your own mailbox greeting 
message if necessary (page 80).
Suggested message:“This is (personal 
name). Please leave your name and 
message after the beep.”
3Change the mailbox password if 
necessary.
–For mailbox 1 password, see feature 
#51 (page 91).
–For mailbox 2 password, see feature 
#52 (page 91).
4Set the unit to TAD/FAX mode (page 64).
How incoming messages are 
recorded in a mailbox
1Call your unit from a remote touch tone 
telephone.
LThe TAD/FAX greeting message will be 
played.
2Press {
{{ {*
** *}
}} } and the desired mailbox number 
({
{{ {1}
}} } or {
{{ {2}
}} }).
LA mailbox greeting message will be 
played.
3After the beep, leave a message.
Note:
LIf the caller does not enter the mailbox 
number in step 2, the message will be 
recorded in the common memory. 
						

							Voice Mailbox
80
Recording your own mailbox greeting messages
The recording time is limited to 16 seconds for each mailbox.
Suggested message:“This is (personal name). Please leave your name and message after the beep.”
1Press {
{{ {MENU}
}} }.
SYSTEM SET UP
PRESS NAVI.[( )]
2Select a mailbox.
For mailbox 1:
Press {
{{ {#
## #}
}} }, then {
{{ {5}{
}{}{ }{5}
}} }.
BOX1 GREETING
CHECK [±]
For mailbox 2:
Press {
{{ {#
## #}
}} }, then {
{{ {5}{
}{}{ }{6}
}} }.
BOX2 GREETING
CHECK [±]
3Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } to select “RECORD”.
Example:BOX1 GREETING
RECORD [±]
4Press {
{{ {SET}
}} }.
5Speak clearly about 20 cm (8 inches) away 
from the microphone.
LThe display will show the remaining 
recording time.
Example:BOX1 REC. 16s
6When finished recording, press {
{{ {STOP}
}} }.
LThe unit will repeat your message. 
Adjust the volume using {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} }.
7Press {
{{ {MENU}
}} }.
To check the mailbox greeting message
1.For mailbox 1, press {
{{ {MENU}
}} }, {
{{ {#
## #}{
}{}{ }{5}{
}{}{ }{5}
}} }.
For mailbox 2, press {
{{ {MENU}
}} }, {
{{ {#
## #}{
}{}{ }{5}{
}{}{ }{6}
}} }.
2.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } to select “CHECK”.
3.Press {
{{ {SET}
}} }.
LThe unit will play the message.
4.Press {
{{ {MENU}
}} }.
To erase your own mailbox greeting 
message
1.For mailbox 1, press {
{{ {MENU}
}} }, {
{{ {#
## #}{
}{}{ }{5}{
}{}{ }{5}
}} }.
For mailbox 2, press {
{{ {MENU}
}} }, {
{{ {#
## #}{
}{}{ }{5}{
}{}{ }{6}
}} }.
2.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } to select “ERASE”.
3.Press {
{{ {SET}
}} }.
LYour own message will be erased.
4.Press {
{{ {MENU}
}} }.{SET} {MENU}
{STOP}
{+}{-}
Microphone