Panasonic Kx Fp81 Operating Instructions Manual

							41
Receiving Faxes
How the fax machine and answering machine work
Receiving voice calls
The answering machine will record voice messages automatically.
Receiving fax calls
The fax machine will receive documents automatically.
Receiving a voice message and fax document in one call
The answering machine will record the voice message first. The fax machine will then be
activated by the caller’s request and will receive the document.
To use with an answering machine and computer
Wall jack
Wall jack
Computer
Fax machine
Answering machine
EXT
We recommend that you always connect the fax machine directly to the wall jack.
Note:
lSet the fax machine to the TELmode.
lThe device which has the shortest ring count will answer a call first.
lIf you use your computer as an answering machine, connect the telephone line cord from the EXTjack to
the computer.
Receiving a voice message and fax document in one call
The caller can leave a voice message and send a fax document during the same call.
Inform the caller of the following procedure beforehand.
1.The caller calls your fax machine.
lThe answering machine will answer the call.
2.The caller can leave a message after the greeting message.
3.The caller presses (pre-selected fax activation code).
lThe fax machine will activate the fax function.
4.The caller presses the start button to send a document.
Note:
lThe fax activation code can be changed in feature #41 (p. 52).
lIf the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct
code.
9 
						

							42
Receiving Faxes
TEL/FAX mode!
(receiving voice calls with rings and fax calls
without rings when you are near the unit)
Note:
lThe fax machine will display the following when
a call is received.
Display:
lThe ringer should be on (p. 17).INCOMING CALL
Use this mode when you are always near the fax machine, and want to receive faxes without
ringing. When a call is received, the fax machine will work as follows. To set the TEL/FAX mode,
see below.
To set the TEL/FAX mode
1.Set feature #77 to “TEL/FAX” (p. 53).
2.If the arrow (
t) is not shown on the right of the display, turn it on by pressing .
Display:
ON
t
AUTO ANSWER
The fax machine will not ring.
TEL/FAX delayed ring count
l The call is connected. Voice call
Fax calling 
tone* A call is received.
The fax machine will ring up to 3 times.
Silent fax recognition ring count
The fax machine will automatically 
receive documents without 
ringing.
l The calling party will hear a different 
ring back tone.
Ring
Ring
Ring
Answer the call.
l If the call is not answered, the fax 
machine will activate the fax function 
for the other party’s fax machine that 
does not send a fax calling tone.
*Afax calling tone is automatically generated by
the sending fax machine. Some fax machines
do not have this capability.
**If the fax machine activates the fax function,
presson the fax machine in step 2 on
page 43 to talk with the calling party.
STOP 
						

							43
Receiving Faxes
When an extension telephone is connected
TEL/FAX delayed ring count
The number of rings generated before the fax
machine answers depends on the setting of feature
#78 on page 53. The fax machine will not generate
an audible ring during this time.
Silent fax recognition ring count
The fax machine generates audible rings to
indicate that it is receiving a voice call. The number
of rings generated depends on the setting of
feature #30 on page 51. This signal will not ring at
an extension telephone.
Answer the call.
l If the call is not answered, the fax 
machine will activate the fax function 
for the other party’s fax machine that 
does not send a fax calling tone.
l The calling party will hear a different 
ring back tone.
You can answer the call with the 
extension telephone.
1. Lift the handset.
2. Enter           (default code) while the 
ring back tone is heard.**
lThe code number can be changed 
  in feature #49 (p. 53).
0
The fax machine will not ring but 
the extension telephone will ring 
once.
TEL/FAX delayed ring count
l The call is connected. Voice call
Fax calling 
tone* A call is received.
The extension telephone will not ring but 
the fax machine will ring up to 3 times.
Silent fax recognition ring count
The fax machine will automatically 
receive documents without 
ringing.
Ring
Ring
Ring
Ring 
						

							44
Receiving Faxes
Extension telephone!
To the EXT jack 
or the same line
Extension telephone
Note:
lYou can change the fax activation code in feature #41
(p. 52).
If you use the fax machine with an extension telephone, you can receive fax documents using
the extension telephone.
You do not have to press on the fax machine.
Important:
lUse a touch tone telephone as the extension telephone and enter the fax activation code firmly.
FAX START
1
When the extension telephone rings, lift the
handset of the extension telephone.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press (pre-selected fax activation
code)firmly.
3
Hang up the handset.
l The fax machine will start reception.
9 
						

							45
Receiving Faxes
Pager call - when the unit receives a fax!
This feature allows your unit to call your pager when your unit receives a fax document. 
1
Press.
Display:
2
Press , then .
3
Press .
4
Rotate to select “ON”.
lIf this feature is not required, select “OFF”. 
5
Press .
6
Enter your pager number.
lYou can enter a total of 46 digits and/or
pauses.
Example:
1 202 555 1234PP12345678PP5555#
7
Press .
lThe unit will dial the stored number.
8
Check that the message is displayed on your
pager.
9
Press .MONITOR
PAGER TEST
SET
NO.=
SET
MODE=ON
JOG DIAL
MODE=OFF
SET
FAX PAGER CALL
70
1.SYSTEM SET UP
MENU
SETREDIAL/PAUSE
MONITOR
(Pause)
JOG DIAL
MENUDisplay
Your pager
numberPauses
Your pager access
code, if required.
Message you want displayed
on your pager when your
unit receives a fax.
5555
Pager
Your pager will display the message you 
entered in step 6 above. (For example: 5555)
When your pager receives a pager call 
						

							46
Copying
Making a copy!
1
Adjust the width of the document guides to
the size of the document.
2
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Display:
lMake sure the handset is on the cradle.
lIf necessary, press 
repeatedly to select the desired setting 
(p. 26).
3
Press .
lIf necessary, enter the number of copies
(up to 50).
lIf necessary, choose an enlargement/
reduction rate by pressing .
See next page.
lIf you want to print collated (sorted) copies,
press until the following is
displayed.
4
Press .
lThe unit will start printing.
lIf you want to remove the copy document
for other uses, press 
instead of .
The unit will feed the document and scan it
into memory, then start printing.
COPY START
QUICK SCAN
COPY START
COLLATE=ON
COLLATE
COPY ZOOM
NUMBER=1 [100%]
COPY START
RESOLUTION
STANDARD
The unit can make single or multiple copies (up to 50). Any transmittable document (p. 27) can
be copied.
FACE DOWN
Document guides
RESOLUTIONSTOP
COPY ZOOM
COPY STARTCOLLATE
QUICK SCAN
Display
To stop copying
Press .STOP
Note:
lIf a resolution is not selected, “FINE”
resolution will automatically be selected.
lYou can make or receive a voice call while
making copies.
lAfter copying, the enlargement/reduction
rate setting will return to “100%”.
Printing collated (sorted) copies
Collated (sorted)
4
3
2
1
4
3
2
1
Uncollated
1
1
2
2
3
3
4
4
Note:
lIf you turn the collating feature on, the unit
will store the documents into memory. If
memory becomes full while storing, the unit
will only print out the stored pages.
lAfter copying, the collating feature will turn off
automatically.
Example:Making two copies of a 4-page original document 
						

							47
Copying
Note:
lIf the appropriate reduction rate is not programmed, the document may be divided and the top of the
second sheet will be deleted.
lIf the image at the bottom of the document is not copied when you copy a document as long as the
recording paper, try 92% or 86%.
To enlarge a document
Select “200%” or “150%” by pressing (+). The unit will only enlarge the center
part of the document and print it on two pages.COPY ZOOM
To reduce a document
The unit can reduce the original document. 
Select the desired setting by pressing (–).
Recommended reduction rates:
COPY ZOOM
Original documentEnlarged copy
Example of a 200% enlarged copy
Area to be 
enlarged
BC
FG
ABCD
EFGH
Original documentEnlarged copy
Example of a 150% enlarged copy
BC
FG
ABCD
EFGH
Area to be 
enlarged
Letter= 216 mm x 279 mm (81/2x 11)
Legal= 216 mm x 356 mm (81/2x 14)
A4= 210 mm x 297 mm (81/4x 1111/16)
*If you use legal size paper, please purchase a legal paper tray, Model No. KX-FA50 (p. 7) and
install it (p. 10).
Size of original document
A4 Setting
100% (default)
92%
86%
72%Size of recording paper
Letter
A4A4, Letter
A4
A4
Legal LetterLetter
Legal
*A4, Letter, Legal
Letter
LetterLegal 
						

							Features Summary
48
The unit provides various programming features. Program the desired setting by referring to the
programming tables (p. 49–53).
1
Press .
Display:
2
Select the feature you wish to program.
n
For basic features(p. 49)
Rotate  until the desired
feature is displayed.
n
For advanced features(p. 50–53)
Rotate  until the following is
displayed.
Press and rotate 
until the desired feature is displayed.
3
Press .
lThe current setting of the feature will be
displayed.
4
Rotate  until the desired setting
is displayed.
lThis step may be slightly different
depending on the feature.
5
Press .
lThe setting you selected is set, and the
next feature will be displayed.
6
To exit programming, press .MENU
SET
JOG DIAL
SET
JOG DIALSET
ADVANCED MODE
JOG DIAL
JOG DIAL
1.SYSTEM SET UP
MENU
Programming by entering the program
code number directly
You can select a feature by directly entering the
program code (# and 2-digit number) instead of
using .
1.Press 
.
2.Press  and the 2-digit code number.
3.Follow steps 3 to 6 above.
lSee programming tables (p. 49–53) for codes.
MENU
JOG DIAL
Programming!
JOG DIALSET
MENUDisplay
General programming method
To cancel programming
Press  to exit the program.MENU 
						

							49
Features Summary
ON / ID=11
OFF
Basic features!
Programming table
Code
#01
To set the date and timeSET DATE & TIME
mm/dd/yy  
hh:mm
(2 digits for
each entry)See page 13 for details.
See pages 14 and 15 for details.
See page 16 for details.
“ERROR”: The sending report will
be printed only when fax
transmission fails (p. 28).
“ON”: The sending report will be
printed out after every transmission.
This setting is also available after
activating the FAX ONLYmode 
(p. 39).“5 EXT.TAM” is used when
using the unit with an answering
machine (p. 40). #02
To set your logo
YOUR LOGO(Up to 30
characters)
Display & FeatureSettingsHow the unit operates
#03
To set your facsimile telephone
numberYOUR FAX NO.(Up to 20 
digits)
#04
To print and check the sending
report for fax transmission resultsSENDING REPORT
ERROR
ON
OFF
#13
If you cannot dial, change the
setting depending on your
telephone line service.DIALING MODE
TONE
PULSE
#06
To change the number of rings
before the unit answers a call in the
FAX ONLYmode FAX RING COUNT1, 2, 3, 4, 
5 EXT.TAM
(The default setting is in bold type.)
#12If you use the unit with an
answering machine, activate this
feature and set the remote
activation ID for remote operation
to secure the remote operation for
the answering machine.REMOTE TAM ACT.
To select “ON” and enter ID:
1.Press .
2.Rotate and select this
feature.
3.Press .
4.Rotate to select “ON”.
5.Press .
6.Enter your ID from 1 to 5 digits,
using 0–9, and #.
7.Press .
8.Press .
MENU
SET
SET
JOG DIAL
SET
JOG DIAL
MENU
“TONE”: For tone dial service.
“PULSE”: For rotary pulse dial
service.
“LETTER”: Letter or Legal size paper.
The paper width is 216 mm (81/2).
“A4”: The paper width is 210 mm
(8
1/4). #16To set the recording paper size
PAPER SIZELETTER
A4 
						

							Features Summary
50
How to set menu options
1.Press.
2.Rotate until the following is displayed.
Display:
Press and rotate until the desired
feature is displayed.
3.Press .
4.Rotate until the desired setting is displayed.
5.Press .
6.Press.
MENU
SET
JOG DIAL
SET
JOG DIALSET
ADVANCED MODE
JOG DIAL
MENU
Programming table
Code
#22To print the journal report
automatically for fax communications
AUTO JOURNALON
OFF
To send a document:
1.Insert the document.
2.Follow steps 1–3 above.
3.Rotate to select “ON”.
4.Press .
5.Enter the fax number.
6.Press .
7.Enter the transmission start time.
Press to select “AM” or “PM”.
8.Press .
9.Press .
lTo cancel after programming,
press then 
.SETSTOP
MENU
SET
SET
SET
JOG DIAL
“NEXTFAX”: For the next
attempted fax transmission. After
transmission, the unit will return to
the previous setting.
“ERROR”: When previous fax
transmission fails and you redial
the same number.
lThis feature is not available for
broadcast transmission.
lThe calling charge may be higher. #23If you have difficulty sending an
overseas fax, activate this feature
before starting transmission. This
feature makes sending documents
easier as the transmission speed is
slowed down.OVERSEAS MODE
Display & FeatureSettingsHow the unit operates
#25To send a fax automatically at a
specified time.
This allows you to take advantage
of low-cost calling hours offered by
your telephone company.
lThe setting can be reserved to
take place up to 24 hours in
advance. DELAYED SEND
NEXTFAX
ERROR
OFF
ON / 
fax no. /
hh:mm
OFF
(The default setting is in bold type.)
Advanced features!
“ON”: The unit will print the journal
report automatically after every 30
new fax communications (p. 28).
Note:
lStep 4 may be slightly
different depending on the
feature.
lSee page 48 for more details.