Palmone III Personal Handheld Organizer Handbook

							Chapter 4 Page 93
3. Tap OK.
To Do List menus
To Do List menus are shown here for your reference, and To Do List 
features that are not explained elsewhere in this book are described 
here.
See “Using menus” in Chapter 1 for information about choosing menu 
commands.
Record menu
Options menu
Show Due Dates
Displays the due dates associated with items 
in the To Do List and displays an exclamation 
mark next to items that remain incomplete 
after the due date passes.
Show Priorities
Shows the priority setting for each item.
Show 
CategoriesShows the category for each item.
About To Do List
Shows version information for To Do List.  
						

							Page 94  Using Your Basic Applications
Memo Pad
A memo can contain up to 4,000 characters. The number of memos 
you can store is dependent only on the memory available on your 
organizer. A record in Memo Pad is called a “memo.” 
To create a new memo:
1. Press the Memo Pad application button   on the front of your 
organizer to display the Memo List.
2. Tap New.
Tip:In the Memo List screen, you can also begin writing in 
the Graffiti writing area to create a new memo. The first 
letter is automatically capitalized and begins your new 
memo.
3. Enter the text you want to appear in the memo. Use the carriage 
return stroke to move down to new lines in the memo.
4. Tap Done. 
Reviewing memos
The first line of a memo appears in the Memo List. This makes it easy 
to locate and review your memos. 
Tap New 
						

							Chapter 4 Page 95
To review a memo:
1. In the Memo List, tap the text of the memo.
2. Review or edit the text in the memo. 
3. Tap Done.
Memo Pad menus
Memo Pad menus are shown here for your reference, and Memo Pad 
features that are not explained elsewhere in this book are described 
here.
See “Using menus” in Chapter 1 for information about choosing menu 
commands.
The Record and Options menus differ depending on whether you’re 
displaying the Memo List or an individual memo.
Record menus
Options menus
Tap a 
memo to 
review its 
contents
Memo List
Memo screen
Memo List
Memo screen 
						

							Page 96  Using Your Basic Applications
Go to Top of 
PageMoves to the top (first) line of the memo.
Go to Bottom of 
PageMoves to the bottom (last) line of the memo.
Preferences 
Displays the Memo Preferences dialog box, 
where you define the sort order for memos. 
About Memo 
PadShows version information for Memo Pad. 
						

							Chapter 4 Page 97
Calculator
The Calculator includes several buttons to help you perform 
calculations.
Recent Calculations
The Recent Calculations command enables you to review the last 
series of calculations and is particularly useful for confirming a series 
of “chain” calculations.
To display recent calculations:
1. Tap the Menu icon  .
2. Tap Options, and then tap Recent Calculations.Clears the last number you entered. Use this 
button if you make a mistake while entering a 
number in the middle of a calculation. This button 
enables you to re-enter the number without 
starting the calculation over.
Clears the entire calculation and enables you to 
begin a fresh calculation.
Toggles the current number between a negative 
and positive value. If you want to enter a negative 
number, enter the number first and then press the 
+/- button.
Places the current number in memory. Each 
new number you enter with the M+ button is 
added to the total already stored in memory. The 
number that you add can be either a calculated 
value or any number you enter by pressing the 
number buttons. Pressing this button has no 
effect on the current calculation (or series of 
calculations); it merely places the value into 
memory until it is recalled.
Recalls the stored value from memory and inserts 
it in the current calculation.
Clears any value that is stored in the Calculator 
memory. 
						

							Page 98  Using Your Basic Applications
3. After you finish reviewing the calculations, tap OK.
Calculator menus
Calculator menus are shown here for your reference, and Calculator 
features that are not explained elsewhere in this book are described 
here.
See “Using menus” in Chapter 1 for information about choosing menu 
commands.
Options menus
About 
CalculatorShows version information for Calculator. 
						

							Chapter 4 Page 99
Expense
Expense enables you to record the date, expense type, and the amount 
that you spent. A record in Expense is called an “item.” You can sort 
your Expense items into categories or add other information that you 
want to associate with the item.
To create an Expense item:
1. Tap the Applications icon  .
2. Tap Expense.
3. Tap New.
Tip:You can also create a new Expense item by writing on the 
number side of the Graffiti writing area while in the 
Expense List screen. The first number you write begins 
your new Expense item.
4. Enter the amount of the expense. 
5. Tap the Expense type pick list and select a type from the list.
Note:As soon as you select an expense type, your organizer saves 
your entry. If you do not select an expense type, it does not 
save the entry.
Tap New Cursor 
of new 
item
Tap here 
						

							Page 100  Using Your Basic Applications
Tip:A quick way to create a new Expense item is to make sure that 
no Expense item is selected in the Expense List, write the first 
letter(s) of the expense type, and then write the numerical 
amount of the Expense item. This technique takes advantage 
of the automatic fill feature. See “Options menu” later in this 
chapter for details.
Changing the date of an Expense item
Initially, Expense items appear with the date you enter them. You can 
use Expense to change the date associated with any Expense item.
To change the date of an Expense item:
1. Tap the Expense item you want to change.
2. Tap the date of the selected item. 
3. Tap the new date.
Entering receipt details
Expense provides a variety of options that you can associate with an 
item. These options appear in the Receipt Details dialog box.
To open the Receipt Details dialog box:
1. Tap the Expense item to which you want to assign details.
2. Tap Details.
Tap date 
						

							Chapter 4 Page 101
3. Select any of the following options:
4. Tap OK.
Customizing the Currency pick list
You can select the currencies and symbols that appear in the Currency 
pick list.
To customize the Currency pick list:
1. Tap the Currency pick list in the Receipt Details dialog box, and 
then select Edit currencies.Category
See “Categorizing records” earlier in this 
chapter.
Type
Opens a pick list of expense types. 
Payment
Lets you choose the payment method used to 
pay the Expense item. If the item is prepaid 
(such as airline tickets supplied by your 
company), you can choose Prepaid to place 
your expense in the appropriate company-
paid cell of your printed expense report 
spreadsheet. See “Transferring your data to 
Microsoft Excel” later in this chapter for more 
information.
Currency
Enables you to choose the type of currency 
used to pay the Expense item. The default 
currency unit is defined in the Preferences 
dialog (see See “Options menu” later in this 
chapter). You can also display up to four other 
common types of currency. See “Customizing 
the Currency pick list” later in this chapter for 
more information.
Vendor and City
Lets you record the name of the vendor 
(usually a company) associated with the 
expense and the city where the expense was 
incurred. For example, a business lunch might 
be at Rosies Cafe (Vendor) in San Francisco 
(City).
Attendees
See “Looking up names to add to expense 
records” earlier in this chapter. 
						

							Page 102  Using Your Basic Applications
2. Tap each Currency pick list and select the country whose currency 
you want to display on that line.
3. Tap OK to close the Select Currencies dialog box.
4. Tap OK.
Defining a custom currency symbol
If the currency you want to use is not in the list of countries, you can 
create your own custom country and currency symbol. 
To define a custom currency symbol:
1. Tap the Menu icon  .
2. Tap Options, and then tap Custom Currencies.
3. Tap one of the four Country boxes.
4. Enter the name of the country and the symbol that you want to 
appear in Expense.
Tap Edit 
currencies
Tap a Country 
box