Palm M505 Color Handhelds Instructions Manual

Chapter 5 Page 141
3. Enter name, department, and other information as necessary for 
your expense report.
4. Click the Templates menu; then select an expense template.
Note:If you want to create your own custom expense template 
and have it appear in the Templates menu, see Appendix 
C for more information.
5. Click OK.
Expense menus
Expense menus are shown here for your reference, and Expense 
features that are not explained elsewhere in this book are described 
here.
See “Using menus” in Chapter 1 for...

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Preferences
nUse automatic fill. Lets you select an expense 
type by writing the first letter of an expense 
type in the Graffiti writing area. For example, if 
you write the letter “T,” it enters the “Taxi” 
expense type. Writing “T” and then “E” enters 
“Telephone” which is the first expense type 
beginning with the letters “TE.” 
About 
ExpenseShows version information for Expense. 

Chapter 6 Page 143
Chapter 6
Communicating Using
Your Handheld
The previous chapter described the features of your handheld that 
help you stay organized. This chapter describes the features that help 
you stay connected.
nManaging desktop E-Mail: Using your handheld, you can read, 
reply to, compose, and delete e-mail from your Windows desktop 
E-Mail application while you’re away from your desk.
nIR beaming: The infrared port located at the top of your handheld 
lets you send data from your handheld —...

Page 144  Communicating Using Your Handheld
In Mail, you can do the following:
nView, delete, file, and reply to incoming mail.
nCreate outgoing e-mail items and drafts of e-mail items.
nCreate simple or complex filters, which allow you to decide the 
type of e-mail that your handheld retrieves from your desktop 
E-mail application.
nUse your handheld to send and retrieve e-mail items from your 
desktop E-Mail application via the cradle or infrared 
communications.
Setting up Mail on the desktop
Before...

Chapter 6 Page 145
To set up Mail on a Windows computer:
1. Click Start in the Windows taskbar.
2. Highlight Programs, highlight Palm Desktop software, and then 
click Mail Setup to begin setup.
3. Follow the instructions onscreen to set up your handheld for use 
with your desktop E-Mail application.
To select HotSync options:
1. Click the HotSync icon Ô
 in the Windows system tray (bottom-
right corner of the taskbar). 
2. Choose Custom.
Tip:You can also choose Custom from the HotSync menu in 
Palm...

Page 146  Communicating Using Your Handheld
Note:Changing the HotSync setting from the default affects only the 
next HotSync operation. Thereafter, the HotSync Action 
reverts to the default setting.
To change your Mail setup options:
1. Click the HotSync icon   in the Windows system tray. 
2. Choose Custom.
Tip:You can also choose Custom from the HotSync menu in 
Palm Desktop software.
3. Select Mail in the list box.
4. Click Change.
5. Modify your settings as needed.
6. Click OK.
Synchronizing Mail...

Chapter 6 Page 147
To open an e-mail item:
nTap an e-mail item to open it.
To close an e-mail item:
nTap Done to close the e-mail item.
Displaying full header information
By default, Mail displays abbreviated header information, which 
comprises only the From: and Subj: fields. The full header provides 
complete information about the sender, receiver, and copied 
recipients, in addition to the subject and date the e-mail item was 
created. Mail uses the header type you select for all your e-mail items....

Page 148  Communicating Using Your Handheld
To create an e-mail item:
1. Tap New.
Tip:You can also create an e-mail item by tapping New from 
the Message menu.
2. Enter the e-mail address of the recipient.
Note:Enter the address as if you were entering it from your 
desktop E-Mail application. For example, network users 
sending an e-mail item to a user on the same network do 
not need to add Internet information, such as 
@mycorp.com.
3. To send a copy of this e-mail item to additional recipients, tap...

Chapter 6 Page 149
example, tap “To:”) to expand that field. Tap the Done 
button to return to the New Message screen.
To reply to an e-mail item:
1. Tap an e-mail item in the Message list to display it onscreen.
2. Tap Reply.
3. Select whom you want to receive the reply: Sender only, All 
recipients, or someone who didn’t see the original e-mail item 
(Forward).
4. Select whether you want to include original text or comment 
original text.
5. Tap OK.
6. Enter the text of your reply.
Tip:You have several...

Page 150  Communicating Using Your Handheld
Looking up an address
To identify the recipient of an e-mail item, you need to enter that 
person’s e-mail address. You can do this either by entering the data 
directly into the field or by using the Look Up command to access the 
information in your Address Book. 
To look up an e-mail address:
1. Tap either the To: or CC: field name to expand it.
2. Enter the first few letters of the last name of the person whose 
address you want to find. 
3. Tap Lookup. 
4....