Palm M505 Color Handhelds Instructions Manual

Chapter 5 Page 91
2. Tap Show.
3. Tap the Sort by pick list and select an option.
4. Tap OK.
To sort records in Address Book, Note Pad, and Memo Pad:
1. Open the application to display the list screen.
2. Tap the Menu icon  .
3. Tap Options, and then tap Preferences.
Address Book:
Note Pad:
Memo Pad:
4. Do one of the following:
Address Book: Tap the setting you want.
Note Pad: Tap the Sort by pick list and select Alphabetic, Date, 
or Manual.
Memo Pad: Tap the Sort by pick list and select Alphabetic or...

Page 92  Using Your Basic Applications
To sort the Note Pad or Memo list manually, tap and drag a memo or 
note to a new location in the list. 
Note:To make the list of your memos appear in Palm Desktop 
software as you manually sorted it on your handheld, open 
Memo Pad in Palm Desktop software and click List by. Then 
select Order on handheld.
Making records private
In most applications except Note Pad, Expense and Mail, you can 
make individual records private. Private records remain visible and...

Chapter 5 Page 93
3. Tap the Current Privacy pick list and select Hide Records.
4. Tap OK to confirm that you want to hide private records. 
To mask all private records:
1. Tap the Applications icon  .
2. Tap Security.
3. Tap the Current Privacy pick list and select Mask Records.
4. Tap OK to confirm that you want to mask private records. 
To display all private records:
1. Do one of the following:
Tap the Applications icon  , tap Security, then tap the Cur-
rent Privacy pick list and select Show...

Page 94  Using Your Basic Applications
2. Enter your password, and then tap OK.
To unmask individual records:
1. Tap a masked record.
2. Do one of the following:
If you do not have a password, a masked record becomes visi-
ble. 
If you have a password, the Show Private Records dialog box 
appears. Go to step 3.
3. Enter your password, and then tap OK.
To make a record private:
1. Display the entry that you want to make private. 
2. Tap Details. 
3. Tap the Private check box to select it.
4. Tap OK....

Chapter 5 Page 95
6. Tap Done.
A small note icon appears at the right side of any item that has a note.
To review or edit a note:
1. Tap the Note icon  .
To delete a note:
1. Tap the Note icon  .
2. Tap Delete.
3. Tap Yes.
Choosing fonts
In all basic applications except Expense, you can change the font style 
to make text easier to read. You can choose a different font style for 
each application.
Note icon
Small fontLarge font
Bold font 

Page 96  Using Your Basic Applications
To change the font style:
1. Open an application.
2. Tap the Menu icon  . 
3. Tap Options, and then tap Font.
4. Tap the font style you want to use.
5. Tap OK.
Reviewing Reminders
You can set alarms to notify you of appointments, notes, and alarms 
in Date Book, Note Pad, and Clock. When an alarm occurs, your 
handheld displays a reminder message. If you tap Snooze in response 
to an alarm message, your handheld reminds you of the alarm again 
in five minutes. The...

Chapter 5 Page 97
5. Tap Clear All to dismiss all reminders in the list.
Note:If you tap Done or Snooze and view the reminder list later, the 
current time displays in the Reminder bar and the original 
alarm time displays with each list item. 
Application-specific tasks
Date Book
When you open Date Book, the screen shows the current date and a 
list of times for a normal business day. 
Scheduling an event
A record in Date Book is called an “event.” An event can be any kind 
of activity that you...

Page 98  Using Your Basic Applications
2. Enter a description of the event. You can enter up to 255 characters.
3. If the event is one hour long, skip to step 5. If the event is longer or 
shorter than an hour, tap the time of the event to open the Set Time 
dialog box. 
Tip:You can also open the Set Time dialog (to select a start 
time) by making sure no event is selected, and then 
writing a number on the number side of the Graffiti 
writing area.
4. Do one of the following:
Tap the time columns on the...

Chapter 5 Page 99
5. Tap OK.
6. Tap a blank area of the screen to deselect the event. A vertical line 
appears next to the time, indicating the duration of the event.
Note:If an event has the same start and end time, the time is 
only displayed once.
To schedule an event for another day:
1. Select the date you want for the event by doing one of the 
following: 
nTap the day of the week that you want in the date bar at the top of 
the screen. If necessary, tap the Previous week or Next week scroll 
arrows...

Page 100  Using Your Basic Applications
Tip:In the Go to Date dialog box, you can also use the scroll 
button on the front panel of the handheld to move 
forward or backward one month at a time.
2. After you locate the date, follow the steps for scheduling an event 
for the current day.
To schedule an untimed event: 
1. Select the date that you want for the event as described in “To 
schedule an event for another day.”
2. Tap New.
3. Tap No Time, so that no start or end times are defined for the new...