OKI B4600N User Manual
Have a look at the manual OKI B4600N User Manual online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 103 Oki manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.
B4400, B4400L/B4600, B4600L User’s Guide – Overlays and Macros (Windows only) > 71 OVERLAYS AND MACROS (WINDOWS ONLY) WHAT ARE OVERLAYS AND MACROS? If you would like to print on special stationery, such as forms and letterhead, but do not want to use pre-printed stationery, you can create your own using these advanced features. You can use PostScript overlays to generate all your special stationery and store it in the printer for use whenever you need it. If you have chosen to install the PCL driver, macros perform a similar function. You can create several overlays or macros, and combine them in any way you like to produce a variety of forms and other special stationery. Each image can be printed on just the first page of a document, on all pages, on alternate pages, or just the pages that you specify. CREATING POSTSCRIPT OVERLAYS Three steps are required to create an overlay: 1.Create the form data using your own application software and print it to a printer (.PRN) file. 2.Use the Storage Device Manager utility software supplied on CD with your printer to create a “project file,” import the.PRN file(s), and download the generated filter (.HST) file to the printer. The project file will contain one or more overlay images which are functionally related, such as the cover page and the continuation page images for business letters. 3.Use downloaded files to define your overlays ready for use when printing your documents. When printing overlay files to disk, do not select any special features, such as two-sided printing or multiple copies. These are not appropriate to overlays, they apply only to your final documents. NOTE: PostScript overlays are not available for Windows 95/98/Me. Downloaded From ManualsPrinter.com Manuals
B4400, B4400L/B4600, B4600L User’s Guide – Overlays and Macros (Windows only) > 72 CREATING THE OVERLAY IMAGE 1.Use your preferred application, perhaps a graphics program, to create the required overlay image and save it. 2.Open your application’s Print… dialogue. 3.Make sure that the selected printer name (1) is that of your PostScript printer driver. 4.Select the Print To File(2) option. 5.Click the Properties button (3) to open the Document Properties window. 6.On the Overlay tab, choose Create Form from the drop-down list (4). 7.Click OK to close the Document Properties window. 8.Click OK again to close the Print dialogue. 9.When prompted for a print file name, enter a meaningful name with the extension.PRN. 10.Close your application. 13 2 4 Downloaded From ManualsPrinter.com Manuals
B4400, B4400L/B4600, B4600L User’s Guide – Overlays and Macros (Windows only) > 73 CREATE AND DOWNLOAD THE PROJECT 1.From the Windows Start menu, start Storage Device Manager (SDM) and allow SDM to discover the printer. 2.Choose Printers→New Project. 3.Choose Printers→Add File to Project. 4.Set the Files of Type drop-down list to PRN Files(*.prn). 5.Navigate to the folder where the.PRN files are stored and select one or more of these to include in your overlay set. You can have more than one printer (.PRN) file in a project. For example, one for top pages and another for continuation pages. Use standard Windows techniques (Shift or Ctrl keys) to select multiple files simultaneously if you need to. 6.Click Open to add these files to the current project. 7.When a message box appears confirming that a filter file has been created, click OK to clear the message. 8.The project window will display one.HST file for each printer file added. Make a careful note of each of these names. Ensure that you note them exactly as they appear, they are case sensitive, and you will need them later. 9.Choose Projects→Save Project and enter a meaningful name (e.g. “Letter Stationery”) so that you can recognise it later if you want to modify it. 10.Choose Projects→Send Project Files to Printer to download the project to the printer. If you have a hard disk in the printer, SDM will automatically download files to it. If not, SDM will download files to flash memory. If you have a hard disk but still prefer to download to flash memory, double-click the file name in the Project window and under Volume, type in %Flash0% and then click OK. 11.When the message “Command Issued” appears confirming that the download is complete, click OK to clear the message. Downloaded From ManualsPrinter.com Manuals
B4400, B4400L/B4600, B4600L User’s Guide – Overlays and Macros (Windows only) > 74 TEST PRINTING THE OVERLAY 1.Click on the printer icon for the relevant printer and choose Printers→Test Form. 2.In the Test PostScript Form window, to test each overlay select it and click OK. There will be a short pause while the printer processes the form, and then it will print. 3.When each overlay has been tested, click Exit. 4.Click the standard Windows Close (X) button, or choose Projects→Exit to close Storage Device Manager. DEFINING OVERLAYS This is the final step before the new overlays are ready for use. 1.Open the Printers (called “Printers and Faxes” in Windows XP) window via the Start menu or the Windows Control Panel. 2.Right-click on the Relevant PostScript printer icon and choose Printing Preferences from the pop-up menu. 3.On the Overlay tab, click the New button. 4.In the Define Overlays window, enter a suitable name (2) for this overlay and choose which page(s) (3) of your documents will use this overlay. 5.Enter the name of the overlay file (4) exactly as it appeared in the Storage Device Manager project window. Remember that this name is case sensitive. If you forgot to note the overlay names when you created them, you can find them using Storage Device Manager to view the project file, or the printer’s Information Menu to print a file list and identify them from there. 6.Click Add(5) to add this overlay into the defined overlays list. 2 3 4 5 Downloaded From ManualsPrinter.com Manuals
B4400, B4400L/B4600, B4600L User’s Guide – Overlays and Macros (Windows only) > 75 7.Click OK to close the Define Overlay window. The new overlay now appears in the Defined Overlays list in the printer properties window. 8.Repeat the above procedure if you wish to define more overlays. 9.When done, click OK to close the printer properties window. Your new overlays are now ready and available to be used for any future documents you wish. PRINTING WITH POSTSCRIPT OVERLAYS Once you have defined your overlays you are ready to use them for any documents you wish. The example illustrated here uses two overlays for business letters. The first prints on just the top page, and the second prints on any or all subsequent pages. 1.Prepare your document in the normal way using your own application software. Remember, if necessary, to format the document so that it will fit within the appropriate space. 2.Open your application’s Print… dialogue and choose any options you will require, ensuring that the target printer is your PostScript printer driver in which the overlays have been defined. 3.Click the Properties button to open the Printing Preferences window. 4.On the Overlays tab, choose Use Overlay from the drop-down list (1). 5.Click on the first overlay (2) you wish to use. In this example it is the Cover Page overlay. Then click the Add button (3). 1 3 2 4 Downloaded From ManualsPrinter.com Manuals
B4400, B4400L/B4600, B4600L User’s Guide – Overlays and Macros (Windows only) > 76 6.If you want to use another overlay, in this case it is the Continuation page, click the second overlay (4) and then click the Add button (3) again. 7.When you have selected all the overlays you want to use for this document, click OK. 8.Finally, in your application’s print dialogue, click OK to begin printing. CREATING PCL OVERLAYS Three steps are required to create an overlay: 1.Create the form data using your own application software and print it to a printer (.PRN) file. 2.Use the Storage Device Manager utility software supplied on CD with your printer to create a “project file,” import the .PRN file, and download the generated filter (.BIN) files to the printer. 3.Use downloaded files to define your overlay ready for use with any future document. When printing files to disk, do not select any special features, such as two-sided printing or multiple copies. These are not appropriate to macros, they apply only to your final documents. CREATING THE OVERLAY IMAGE 1.Use your preferred application, perhaps a graphics program, to create the required image and save it. 2.Open your application’s Print… dialogue. 3.Make sure that the selected printer name (1) is that of your PCL printer driver. 4.Select the Print To File(2) option. 13 2 Downloaded From ManualsPrinter.com Manuals
B4400, B4400L/B4600, B4600L User’s Guide – Overlays and Macros (Windows only) > 77 5.When prompted for a print file name, enter a meaningful name with the extension .PRN . 6.Close your application. CREATE AND DOWNLOAD MACROS 1.From the Windows Start menu, start Storage Device Manager (SDM) and allow SDM to discover the printer. 2.Choose Printers→New Project to start a new project. 3.Choose Printers→Filter Macro File. The Filter Printer Patterns dialogue box appears. Make any adjustments in the settings that you need and then click OK. Example: If you create a black oval in MS Paint and leave all the colour command filters checked, the black oval will print as a black rectangle when the overlay is used. To maintain the oval shape, turn off (deselect) the “Configure Image Data,” “Palette ID” and “Palette Control” filters. 4.Set the Files of Type drop-down list to PRN Files(*.prn). 5.Navigate to the folder where the overlay .PRN files are stored and select one or more of these to include in your overlay set. You can have more than one macro file in a project. For example, one for top pages and another for continuation pages. Use standard Windows techniques (Shift or Ctrl keys) to select multiple files simultaneously if you need to. 6.Click Open to add these files to the current project. (You can also drag and drop files from Windows Explorer directly into the project window if you prefer.) When a message box appears confirming that a filter file has been created, click OK to clear the message. 7.The project window will display one .BIN file for each printer file added. Make a careful note of the name and ID number for each of the files. You will need them later. If you wish to edit the names or ID numbers, double-click the file entry and edit the details. Note that the names are case sensitive. Downloaded From ManualsPrinter.com Manuals
B4400, B4400L/B4600, B4600L User’s Guide – Overlays and Macros (Windows only) > 78 8.Choose Projects→Save Project and enter a meaningful name (e.g. “Letter Stationery”) so that you can recognise it. 9.Choose Projects→Send Project Files to Printer to download the project to the printer. 10.When the message “Command Issued” appears confirming that the download is complete, click OK to clear the message. TEST PRINTING THE MACRO 1.Choose Printers→Test Macro. 2.In the Test Macro window, enter its ID number and click OK. After a short pause the printer will print the macro. 3.When each macro has been tested, click Exit. 4.Click the standard Windows Close (X) button, or choose Projects→Exit to close Storage Device Manager. DEFINING OVERLAYS This is the final step before the new overlays are ready for use. 1.Open the Printers (called “Printers and Faxes” in Windows XP) window via the Start menu or the Windows Control Panel. 2.Right-click on the Relevant PostScript printer icon and choose Printing Preferences from the pop-up menu. 3.On the Job Options tab, click the Overlay button. 4.In the Overlay window, Click the Define Overlays button(1). 1 Downloaded From ManualsPrinter.com Manuals
B4400, B4400L/B4600, B4600L User’s Guide – Overlays and Macros (Windows only) > 79 5.In the Define Overlays window, enter the name(a) and ID(b) of the required overlay, and define which page(s)(c) of your documents will use this overlay. Then click the Add button(3) to add this overlay to the list of defined overlays. Repeat for any other related overlays. When done, click the Close button(4) to close the window. The example illustrated shows two overlays defined, one for a cover page and one for continuation pages. Remember that names and IDs of overlay files must be entered exactly as they appeared in the Storage Device Manager project window. Remember also that names are case sensitive. If you forgot to note the overlay name or ID when you created them, you can find them using Storage Device Manager to view the project file, or the printer’s Information Menu to print a file list and identify them from there. The new overlays will now appear in the Defined Overlays list in the printer properties window. 6.When done, click OK to close the printing preferences window. Your new overlays are now ready and available to be used for any future documents you wish. a 3 b 4c Downloaded From ManualsPrinter.com Manuals
B4400, B4400L/B4600, B4600L User’s Guide – Overlays and Macros (Windows only) > 80 PRINTING WITH PCL OVERLAYS Once you have defined your overlays you are ready to use them for any documents you wish. The example illustrated here uses two overlays for business letters. The first prints on just the top page, and the second prints on any or all subsequent pages. 1.Prepare your document in the normal way using your own application software. Remember, if necessary, to format the document so that it will fit nicely within the plain areas on your letterhead overlay. 2.Open your application’s Print… dialogue and choose any options you will require, ensuring that the target printer is your PCL printer driver in which the overlays have been defined. 3.Click the Properties button to open the Printing Preferences window. 4.On the Overlay tab, check the Use active overlays checkbox (1). 5.In the Defined Overlays list, click on the first overlay (2) you wish to use, and click the Add button (3) to add it to the Active Overlays list. (If you want a reminder of how this overlay looks, click the Test Print button.) 6.If you want to use another overlay with this document, in this example it is the “Continuation Page” overlay, click this overlay (4) in the list of defined overlays, and then click the Add button (3) again to add the second overlay to the list of active overlays. 7.When the list of active overlays contains all the items you want to use, click OK. 8.Finally, click the Print button in your application’s Print dialogue to begin printing your document. 1 3 4 2 Downloaded From ManualsPrinter.com Manuals