Nortel Callpilot Fax User Guide

							CallPilot Fax User Guide21
CallPilot Fax User Guide
To forward a fax message to an external number -
Norstar Voice Mail
You can forward a received fax message to an external number. However, you cannot add an 
introductory voice message to the fax message.
1Press 
≤·°⁄.
Follow the voice prompts or the display button options on your 
telephone to open your mailbox.
2Press PLAY
 or ¤ to play the first message
or
press fl until you find the fax message you want to forward.
3The date received and the Fax ID number appear on the display.
4Press COPY
 or fi.
5Press OTHR
 or ¤.
6Enter the recipient’s name. The name can be a maximum of eight 
characters. Using the telephone dialpad, enter the name of the 
recipient. After each letter, press £ to enter the next letter.
If you make an error in the name, press RETRY
 and re-enter the 
name.
Press OK
 to accept the name.
7Press PHONE
 or ⁄ to enter the fax telephone number.
8Enter the fax telephone number and press OK
 or £.
9Press OK
 or £ to accept the fax telephone number represented 
here by 
or
press ADD
 to add special characters to the fax telephone number. 
For information on adding special characters, refer to “Adding 
special characters to a fax telephone number” on page 25.
10CallPilot forwards the fax message.
2 new 0 saved
PLAY      REC       ADMIN
 Fax:1
>
End of message
COPY     ERASE      NEXT
Copy fax
MBOX      OTHR
Name:
RETRY        BKSP       OK
Destination:
PHONE       EXT
Ph:
RETRY                        OK

ADD                           OK
Msg sent 
						

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To forward a fax message to an external number - CallPilot
11Press YES or ⁄ and repeat steps 6 to 11 to send this message to 
another external number
or
press QUIT
 if you are done.
12Press ® to end the session.
1Press 
≤·°⁄.
Follow the voice prompts or the display button options on your 
telephone to open your mailbox.
2Press ‡‡ to open the Print Command menu.
3Press 
MSG or ⁄ to forward the current message
or
press 
NEW or ¤ to forward all your new fax messages
or
press 
ALL or ‹ to forward all your new and saved fax messages.
4Press OTHR
 or ¤ to specify the fax machine you are forwarding 
the fax message to.
5Press 
PHONE or ⁄.
6Enter the phone number of the fax machine you are forwarding the 
fax message to.
7Press OK
 or £ to accept the phone number
or
press 
ADD or ¤ to add special characters.
8The display shows the message is printed.
9Press ® to end the session.
Another copy?
YES                        QUIT
End message
RESP        DEL        NEXT
Print
MSG           NEW         ALL
Print msg
PRESET    OTHR     MANU
Destination:
PHONE       EXT
Ph:
RETRY                        OK

ADD                            OK
Printed msg 
						

							CallPilot Fax User Guide23
CallPilot Fax User Guide
About Fax Group messages
Send a Fax Group message if you want to send a group a fax message that pertains to them. Fax 
Group Lists are created by the System Administrator.
Fax Group Lists
If you frequently fax information to the same group of people, use a Fax Group List.
A Fax Group List is a collection of fax machines at other locations. When you send a fax message 
to a Fax Group List, you enter only the address of the list, but each fax machine in the Fax Group 
List receives the fax message. Ask your System Administrator for a list of fax machines in each 
Fax Group List.
If you need a Fax Group List, ask your System Administrator to create one for you. When you give 
the System Administrator the information, include:
the names of the recipients
a list of the fax machine numbers
the Fax Group List name
Before you send a Fax Group message, be sure your System Administrator has created the Fax 
Group List, and the list contains all the fax machines that are to receive the fax message.
To send a Fax Group message - Norstar Voice Mail
1Press ≤·°⁄.
Follow the voice prompts or the display button options on your 
telephone to open your mailbox.
2Press PLAY
 or ¤ to play the current message
or
press fl until you find the fax message you want to forward.
3The date received and the Fax ID number appear on the display.
4Press COPY
 or fi.
5Press MBOX
 or ⁄ to forward the fax message to another mailbox.
6Press NO
 or ¤.
Do not record an introduction because Fax Group List recipients 
do not hear voice introductions.
7Enter the Fax Group List number.
 Fax:1
>
End of message
COPY      ERASE     NEXT
Copy fax
MBOX                     OTHR
Record Intro?
YES                            NO
Mbox:
DIR                         QUIT 
						

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To send a Fax Group Message - CallPilot
8Press SEND or £ to send the fax message
or
press OPTS
 or ‹ to assign message delivery options
or
press CC
 to send the message to another recipient.
For information about delivery options refer to the CallPilot 
Reference Guide.
9Press ® to end the session.
1Press 
≤·°⁄.
Follow the voice prompts or the display button options on your 
telephone to open your mailbox.
2Press PLAY
 or ¤ to play the current message
or
press fl until you find the fax message you want to forward.
3Press ‡‹ to forward the message.
4Enter the Group List number and press OK
 or £.
5Press ‡‹ when you have entered all the addresses you want to 
send the message to.
6If you want to attach a voice message, press REC
 or fi and record 
your message.
External Group List recipients do not receive voice introductions to 
fax messages.
7If you want to attach message options, press ‡‚ to assign 
message options.
8Press ‡· to send the message.
9Press ® to end the session.

OP T S         C C            S E ND
End message
RESP        DEL        NEXT
End message
PRINT       DEL       NEXT
To:
NAME        SPEC      CNCL
To:
NAME        SPEC      CNCL
Empty
REC
Msg options
URG        PRIV       OTHR
Msg delivered 
						

							CallPilot Fax User Guide25
CallPilot Fax User Guide
Adding special characters to a fax telephone number
Follow the voice prompts or press ADD to add special characters to a fax telephone number.
Note: If you are adding special characters, do not press the dialpad buttons
£ to enter #, or • to enter *. Press the button directly below the option on a two line 
display telephone, or listen to the voice prompts.
Press To
¤ or DI G Sresume adding digits to the destination phone number.
‹or PAUSenter a timed pause that appears as P on the display.
Pauses are four seconds long.
›recognize dial tone (behind PBX).
The Recognize Dial Tone special character appears as D on the display.
fi or OTHR #enter #.
fl or OTHR *enter *.
TONE recognize dial tone (behind PBX).
The Recognize Dial Tone special character appears as 
D on the display.
•cancel and retry. 
						

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