Nortel Callpilot Desktop Messaging Quick Reference Guide

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To download CallPilot addresses to your personal Address Book
You can download the names and addresses of any CallPilot users on your Lotus Notes server to your
personal Address Book. After you download this list, you can add to it or edit it.
1 
For automatic download, in your Inbox, on the Actions menu, click CallPilot Configuration, then
click the Address Book tab.
2 
Check Download address book at logon, then click OK.
Or
1 
For...

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You can create a distribution list for a group of recipients to whom you frequently send messages. After
you create a list, it appears in your personal Address Book in Groups (CallPilot).
You create a CallPilot group in the same way that you create a Lotus Notes group. The difference is
that the CallPilot group must contain only CallPilot addresses, not e-mail addresses.
To create a CallPilot group
1 Double-click the...

CallPilot Desktop Messaging for Novell GroupWise      1


	

	



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When you open Novell GroupWise, your CallPilot messages appear in the CallPilot Desktop Messaging
folder. You can open, move, copy, delete, forward, and reply to messages, and compose new
messages.
The CallPilot indicator in the Windows system tray turns red when you have a new message.
To work offline
To work offline, you need a computer that has Desktop Messaging installed and configured in the...

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To play a voice message
To open a voice message, double-click the message line. When you open a voice-only message, the
CallPilot Player appears right away. In mixed voice and fax or text messages, click the Voice icon to
open the CallPilot Player.
You can choose to play your voice messages from your telephone or your computer by clicking the
Telephone or Computer icon in the CallPilot Player. You can change this selection at...

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To view a fax message
To view faxes in Desktop Messaging, you must have Imaging for Windows installed on your PC. In
addition, your CallPilot administrator must enable fax capability for your mailbox.
To open a fax message, double-click the message line. When you open a fax-only message, the fax
image appears right away. In mixed voice and fax or text messages, click the Fax icon to view the fax.
While viewing the...

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You can compose a message that is any combination of voice, fax, or text. A composed message can
be a new message, a reply to a received message, or an introduction to a forwarded message. Before
you send a message, you can add attachments and options.
To record and send a voice message
You create a voice message by opening a new CallPilot message and recording a message from your
computer or your telephone. You can send the message...

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To create and send a fax message
To send a fax, your CallPilot mailbox must have fax capability. The recipients of your fax must also
have fax capability to view the fax on their computer. If your recipients access their messages from their
telephone, they can view the fax only by printing it. You can send your fax to a fax machine.
1 
Open the document that you want to fax. It must be 8.5 inches (21.5 cm) wide or less....

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You can forward a message, and compose an introduction to send with it. You can also compose a
reply to the sender of a message, or to the sender and all recipients of a message.
To forward or reply to a message
1 In an open message, click the Forward or
Reply icon.
2 Follow the steps for composing a message.
See page 4.
3 Address a forwarded message the same way
as a new message. Replies are addressed...

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To add CallPilot addresses to your personal Address Book
You can add CallPilot addresses to the list of e-mail addresses in your personal Address Book. You
may want to distinguish between CallPilot and e-mail addresses by adding CallPilot after the recipient’s
name. You can also add distribution list names to your personal Address Book.
You can add a CallPilot address to your personal
Address Book by copying it.
1 
In the...

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You can create a Desktop Messaging personal distribution list for a group of recipients to whom you
frequently send messages. After you create a list, it appears in your personal Address Book. You simply
select the list when you address a message. You cannot access these lists from your telephone.
You create a CallPilot personal distribution list in the same way that you create a Novell GroupW ise
personal...