Nortel Callpilot Desktop Messaging Quick Reference Guide

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To create and send a fax message
To send a fax, your CallPilot mailbox must have fax capability. The recipients of your fax must also
have fax capability to view the fax on their computer. If your recipients access their messages from their
telephone, they can view the fax only by printing it. Internet Explorer must be your default browser.
1 
Open the document that you want to fax. It must be 8.5 inches (21.5...

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You can forward a message, and compose an introduction to send with it. You can also compose a
reply to the sender of a message, or to the sender and all recipients of a message.
To forward or reply to a message
1 In an open message, click the Forward, Reply,
or Reply to all icon.
2 Follow the steps for composing a message.
See page 4.
3 Address a forwarded message the same way
as a new message. Replies...

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To download the CallPilot Address Book
The CallPilot Address Book contains the names and addresses of all users on your local CallPilot
server. You cannot edit this list. To use the CallPilot Address Book, download it to your computer.
1 
In your Inbox, on the Tools menu, select Services…, then select CallPilot Desktop Messaging on
the Services tab.
2 
Click Properties, then click the Address Book tab.
3 
Click Download...

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You can create a Desktop Messaging personal distribution list for a group of recipients to whom you
frequently send messages. After you create a list, it appears in your Personal Address Book. You
simply select the list when you address a message. You cannot access these lists from your telephone.
You create a CallPilot personal distribution list in the same way that you create a Microsoft Exchange or...

CallPilot Desktop Messaging for Lotus Notes      1


	

	





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When you open Lotus Notes and log in to CallPilot Desktop Messaging, you are in the Workspace at
Office window.
To open your CallPilot Inbox, click the Mail icon, click Folders and Views, then click CallPilot Desktop
Messaging. Your Inbox contains your received, sent, draft, and deleted CallPilot messages. From the
Inbox, you can open, move, copy, delete, forward, and reply to messages, and compose new...

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To play a voice message
To open a voice message, double-click the message line. When you open a voice-only message, the
CallPilot Player appears right away. In mixed voice and fax or text messages, click the Voice icon to
open the CallPilot Player.
You can choose to play your voice messages from your computer or your telephone by clicking the
Telephone or Computer icon in the CallPilot Player. You can change this selection at any...

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To view a fax message
To view faxes in Desktop Messaging, you must have Imaging for Windows installed on your PC. In
addition, your CallPilot administrator must enable fax capability for your mailbox.
To open a fax message, double-click the message line. When you open a fax-only message, the fax
image appears right away. In mixed voice and fax or text messages, click the Fax icon to view the fax.
While viewing the fax,...

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You can compose a message that is any combination of voice, fax, or text. A composed message can
be a new message, a reply to a received message, or an introduction to a forwarded message. Before
you send a message, you can add attachments and options.
To record and send a voice message
You create a voice message by opening a new CallPilot message and recording a message from your
computer or your telephone. You can send the message or...

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To create and send a fax message
To send a fax, your CallPilot mailbox must have fax capability enabled. The recipients of your fax must
also have fax capability to view the fax on their computer. If your recipients access their messages from
their telephone, they can view the fax only by printing it. You can send your fax to a fax machine.
1 
Open the document that you want to fax. It must be 8.5 inches (21.5 cm) wide or...

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You can forward a message and compose an introduction to send with it. You can also compose a reply
to the sender of a message, or to the sender and all recipients of a message.
To forward or reply to a message
1 In an open message, click the Forward, Reply,
or Reply to all icon.
2 Follow the steps for composing a message.
See page 4.
3 Address a forwarded message the same way
as a new message. Replies are addressed...