Nortec CallPilot Reference Guide

Chapter 10  Off-premise Message Notification    91
CallPilot Reference Guide
Deleting a destination number
If you have more than one destination number for Off-premise Message Notification, you can 
delete a destination.
To delete a destination number
1Press ≤·°⁄.
Follow the voice prompts or the display button options to open 
your mailbox.
2If you use the CallPilot interface:
Press 
°fi to open the Mailbox Tools
Press 
NOTIF or ¤ to open the Off-premise Message 
Notification menu
Go to step 3
If you...

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Adding a destination number
Use this procedure if you have set up Off-premise Message Notification and you want to add 
another destination number. You can have up to five destination numbers.
To add a destination number
1Press ≤·°⁄.
Follow the voice prompts or the display button options to open 
your mailbox.
2If you use the CallPilot interface:
Press 
°fi to open the Mailbox Tools
Press 
NOTIF or ¤ to open the Off-premise Message...

Chapter 10  Off-premise Message Notification    93
CallPilot Reference Guide
Turning Off-premise Message Notification on or off
You can turn Off-premise Message Notification on or off at any time. If you turn Off-premise 
Message Notification off, you do not affect any of the assigned parameters.
To turn Off-premise Message Notification on or off
1Press ≤·°⁄.
Follow the voice prompts or the display button options to open 
your mailbox.
2If you use the CallPilot interface:
Press 
°fi to open the Mailbox...

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95
CallPilot Reference Guide
Chapter 11
Recording a call
About Call Record
With Call Record ≤·°· you can record an active telephone call and put the resulting 
message in your mailbox. Before you activate Call Record, ask the parties on the call for 
permission to record the call.
The maximum length of the Call Record message is determined by the Class of Service setting for 
your incoming message length. If the mailbox message length is reached, you hear the voice 
prompt “Recording stopped. The...

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Chapter 12
Broadcast and Information messages
About Broadcast messages
You can ask the System Administrator to send a Broadcast message if you need to send a message 
to every initialized mailbox on your phone system. You can ask the System Administrator to send 
a Broadcast message to announce meetings, special company events, and reminders. Sending a 
Broadcast message eliminates recording and sending the same message several times.
Broadcast messages play on all mailboxes...

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Recording an Information mailbox greeting
Before you record an Information mailbox greeting, you must determine what the greeting 
includes. Be sure to include important times and dates.
For example: “Paddy’s Dance Studio proudly presents an extravaganza of dance. The 
entertainment begins at 8:00 pm on the fourth of July. Toddlers tap is in the White Room. Folk 
dance is in the Green Room. Classical ballet is in the Pink Room....

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Chapter 13
CallPilot tips
This chapter contains tips on how to optimize your use of CallPilot.
Listen to your messages frequently. Answer your messages promptly to encourage callers to use 
CallPilot and reassure them that it is as reliable as speaking with you personally.
You do not have to be at your desk to play your messages. When you are away from your desk, you 
can play your messages from any tone dial phone.
Clean up your mailbox. There is limited storage in your...

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Record your greetings and messages clearly. For a better quality recording, speak directly into 
the handset. Do not use the Handsfree feature. Remember to speak clearly in a pleasant voice at a 
pace that is easy to understand. Do not speak too softly or loudly or make the greeting or message 
too lengthy. After you record a greeting or message play it back. Make sure that your greeting or 
message sounds the way you want it to before you accept it.
Do not...