NEC Mobile Pro 900 Users Guide

							 
Getting Started  1-23 
Installing Microsoft ActiveSync 
You must install Microsoft ActiveSync on your host PC to enable 
synchronization with your MobilePro. The Microsoft ActiveSync 3.1 
CD that ships with your MobilePro contains the ActiveSync software 
designed for synchronization with Microsoft Office components. The 
following procedure assumes Microsoft Outlook as the host PC 
synchronization component.  
Note   The Microsoft ActiveSync software contains ActiveSync 3.1. 
Host PC systems with the Microsoft Windows XP operating system 
require ActiveSync 3.5.  
You can download ActiveSync 3.5 from the NEC Solutions America 
support site (
www.necsolutions-am.com/support, select Handhelds and 
Upgrade to Microsoft ActiveSync 3.5) or from the Microsoft Web site 
(
www.microsoft.com/mobile/pocketpc/downloads/activesync35.asp). 
Configuring a Network Connection 
If your host PC is connected to a network, configure one of the 
following components before installing Microsoft ActiveSync: 
! Configure a WINS server on the host PC’s network, or, 
! Configure the host PC’s IP address on the MobilePro using the 
following procedure:  
1. Tap Start, Settings, Control Panel, and double tap the network 
icon. 
2. Highlight NE2000 Compatible Ethernet Driver and select the 
Properties button. 
3. In the IP address tab, select (place a dot beside) “Obtain an IP 
address via DHCP.” 
4. Select the Name Servers tab and enter the host PC’s IP address in 
the “Primary WINS” field. 
To identify the host PC’s IP address, run an IP config utility. In 
Windows 95, 98, 2000, and XP, run Win IP Config. In Windows 
NT, run IP Config. If you need assistance, see your network 
administrator.  
						

							 
1-24 Getting Started 
Installing ActiveSync 
Follow these steps to install Microsoft ActiveSync for synchronization 
with Microsoft Outlook. The installation sequence might vary 
depending upon the Microsoft components installed on your host PC. 
Note   If your host PC uses the Windows NT® operating system, you 
must install Windows NT Networking before installing Microsoft 
ActiveSync on your host PC. 
1. Insert the Microsoft ActiveSync 3.1 CD in the CD-ROM drive of 
your host PC. 
Note   The Microsoft ActiveSync software contains ActiveSync 3.1. 
Host PC systems with the Microsoft Windows XP operating system 
require ActiveSync 3.5.  
You can download ActiveSync 3.5 from the NEC Solutions America 
support site (
www.necsolutions-am.com/support, select Handhelds and 
Upgrade to Microsoft ActiveSync 3.5) or from the Microsoft Web site 
(
www.microsoft.com/mobile/pocketpc/downloads/activesync35.asp). 
! If auto-insert is enabled on your host PC, the setup window 
appears. 
! If auto-insert is not enabled, go to Start, Run, browse for the 
CD-ROM drive, and run the setup.exe file. 
2. Click Next to start the setup wizard. The Selection Installation 
folder appears. 
3. Click Next to accept the default installation folder or modify the 
folder destination and click Next. 
The Get Connected window appears. 
4. Read the instructions about connecting your device and click 
Next. 
The host PC verifies the availability of a COM port and polls the 
MobilePro for synchronization settings. The New Partnership 
window appears.  
						

							 
Getting Started  1-25 
Continue to the next section to complete the installation. 
Creating a Partnership 
Once the host PC verifies the availability of a COM port and polls the 
MobilePro for synchronization settings, the New Partnership window 
appears.  
1. Click Next to display the Select Synchronization Settings window. 
2. Select the desired synchronization settings and click Next. The 
Setup Complete window appears. 
3. Click Finish to complete the installation process. 
Verifying Synchronization Settings 
Look for the new Microsoft ActiveSync desktop icon on your host PC. 
Follow these steps to verify the synchronization settings on the 
MobilePro. 
1. Double click the ActiveSync icon. 
2. Click Tools, Options, and verify that the desired synchronization 
services are checked. Modify the selections as required. 
Note   By default, synchronization of e-mail messages is not 
checked. Be sure to select the checkbox for this service if you want to 
synchronize e-mail between your MobilePro to your host PC. 
Once installed, Microsoft ActiveSync automatically synchronizes your 
MobilePro 900 with your host PC’s Microsoft Outlook e-mail, 
contacts, calendar, and task list each time you attach the PC Connect 
cable to the MobilePro 900 and the host PC. 
Note   Whenever possible, Microsoft ActiveSync automatically 
translates files and e-mail attachments during synchronization. This 
allows you to use the MobilePro to view and work with files created on 
your host PC with Microsoft Word, Excel, and PowerPoint, among 
others.  
						

							 
1-26 Getting Started 
Connecting to Your PC via Infrared Port 
If your host PC is not equipped with a USB port or serial port or these 
ports are in use, use the infrared port to synchronize the MobilePro 
with your host PC. 
The information in the following section provides an overview of the 
synchronization process using the infrared port, followed by detailed 
instructions for each stage of the process. 
Follow these procedures to configure your MobilePro for 
synchronization using the infrared port. 
! Modify the PC Connection default settings on your MobilePro. 
! Set the infrared connection speed. 
! Enable the infrared port on your host PC. 
! Install Microsoft ActiveSync on your host PC. 
! Create a partnership between your host PC and your MobilePro. 
! Verify that the desired synchronization services are configured. 
Modifying PC Connection Settings 
Your MobilePro ships with PC Connection default settings. Follow 
these steps to modify the PC connection settings. 
1. Tap Start, Settings, Control Panel, Communications. 
2. Select the PC Connection tab. 
3. Select the Change tab, use the dropdown box to change the setting 
to Infrared port, and click OK. 
Proceed to the next section to set the infrared connection speed, if 
necessary.  
						

							 
Getting Started  1-27 
Setting the Infrared Connection Speed 
Your MobilePro supports both SIR (115 Kbps) and FIR (4 Mbps) IR 
communications. Follow these steps to set the infrared connection 
speed.  
1. Tap Start, Settings, Control Panel, and double tap MobilePro 
Settings. 
2. Select the IrDA tab and select the appropriate infrared connection 
speed. The infrared connection speed on your MobilePro must be 
compatible with the infrared connection speed on your host PC. 
3. Tap OK and close the Control Panel.  
4. Using your MobilePro stylus, press the soft reset button to reset 
your MobilePro (see “Resetting the MobilePro” in Chapter 4). 
Continue to the next section to enable the infrared port on your host 
PC. 
Enabling the Infrared Port 
The infrared port on your host PC must be available for 
synchronization with your MobilePro. Follow these steps to enable the 
infrared port. 
1. Access the setup utility on your host PC to verify that the port is 
enabled. If required, select FIR support in Setup. 
2. Set up infrared software components on your host PC. In the 
Windows environment: 
! Go to Start, Settings, Control Panel. 
! If infrared is disabled, select the options tab and place a check 
in the box “Enable infrared communications.” 
! Place a check in the boxes: “Search and provide status for 
devices in range” and “Install software for Plug and Play 
devices within range.” 
! Uncheck the box “Limit connection speed to.” 
3. Click Apply and click OK.  
						

							 
1-28 Getting Started 
4. Check the device manager on your host PC to identify potential 
conflicts for the infrared port. 
! Double click the System icon, select the Hardware tab, and 
select the Device Manager button. 
! Check the Ports listing to determine if any conflicts exist 
(another device is assigned to or is using the infrared port). 
The port may be flagged with an exclamation point, for 
example, if any conflicts exist. 
! If another device is assigned to or is using the infrared port, 
you must reassign the device to free up the infrared port for 
MobilePro synchronization. 
5. Reboot your host PC. 
Once the system restarts, an infrared icon (gray vertical bar with a 
red bump) appears in the system taskbar. If there is an X to the 
right of the icon, infrared is not enabled. Repeat steps 1-4 to 
enable infrared. 
Installing Microsoft ActiveSync 
You must install Microsoft ActiveSync on your host PC to enable 
synchronization with your MobilePro. The Microsoft ActiveSync 3.1 
CD that ships with your MobilePro contains the ActiveSync software 
designed for synchronization with Microsoft Office components. The 
following procedure assumes Microsoft Outlook as the host PC 
synchronization component. 
Note   The Microsoft ActiveSync software contains ActiveSync 3.1. 
Host PC systems with the Microsoft Windows XP operating system 
require ActiveSync 3.5.  
You can download ActiveSync 3.5 from the NEC Solutions America 
support site (
www.necsolutions-am.com/support, select Handhelds and 
Upgrade to Microsoft ActiveSync 3.5) or from the Microsoft Web site 
(
www.microsoft.com/mobile/pocketpc/downloads/activesync35.asp).  
						

							 
Getting Started  1-29 
Configuring a Network Connection 
If your host PC is connected to a network, configure one of the 
following components before installing Microsoft ActiveSync: 
! Configure a WINS server on the host PC’s network, or, 
! Configure the host PC’s IP address on the MobilePro using the 
following procedure: 
1. Tap Start, Settings, Control Panel, and double tap the network 
icon. 
2. Highlight NE2000 Compatible Ethernet Driver and select the 
Properties button. 
3. In the IP address tab, select (place a dot beside) “Obtain an IP 
address via DHCP.” 
4. Select the Name Servers tab and enter the host PC’s IP address in 
the “Primary WINS” field. 
To identify the host PC’s IP address, run an IP config utility. In 
Windows 95, 98, 2000, and XP, run Win IP Config. In Windows 
NT, run IP Config. If you need assistance, see your network 
administrator. 
Installing ActiveSync 
Follow these steps to install Microsoft ActiveSync for synchronization 
with Microsoft Outlook. The installation sequence may vary depending 
upon the Microsoft components installed on your host PC. 
Note   If your host PC uses the Windows NT operating system, you 
must install Windows NT Networking before installing Microsoft 
ActiveSync on your host PC.  
1. Insert the Microsoft ActiveSync 3.1 CD in the CD-ROM reader of 
your host PC.  
						

							 
1-30 Getting Started 
Note   The Microsoft ActiveSync software contains ActiveSync 3.1. 
Host PC systems with the Microsoft Windows XP operating system 
require ActiveSync 3.5.  
You can download ActiveSync 3.5 from the NEC Solutions America 
support site (
www.necsolutions-am.com/support, select Handhelds and 
Upgrade to Microsoft ActiveSync 3.5) or from the Microsoft Web site 
(
www.microsoft.com/mobile/pocketpc/downloads/activesync35.asp). 
! If auto-insert is enabled on your host PC, the setup window 
appears. 
! If auto-insert is not enabled, go to Start, Run, browse for the 
CD-ROM drive, and run the setup.exe file. 
2. Click Next to start the Setup wizard. 
The Selection Installation folder appears. 
3. Click Next to accept the default installation folder or modify the 
folder destination and click Next. 
The Get Connected window appears. 
4. Place the MobilePro so that the infrared port is within range of the 
host PC infrared port and read the instructions about connecting 
your device. Click Next. 
5. On the NEC MobilePro, tap Start, Programs, Communication, and 
PC Link. 
The host PC verifies the availability of an infrared port and polls 
the MobilePro for synchronization settings. The New Partnership 
window appears. 
Continue to the next section to complete the installation. 
Creating a Partnership 
Once the host PC verifies the availability of an infrared port and polls 
the MobilePro for synchronization settings, the New Partnership 
window appears. 
1. Click Next to display the Select Synchronization Settings window.  
						

							 
Getting Started  1-31 
2. Select the desired synchronization settings and click Next. 
The Setup Complete window appears. 
3. Click Finish to complete the installation process. 
Verifying Synchronization Settings 
Look for the new Microsoft ActiveSync desktop icon on your host PC. 
Follow these steps to verify synchronization settings on the MobilePro. 
1. Double click the ActiveSync icon. 
2. Click Tools, Options, and verify that the desired synchronization 
services are checked. Modify the selections as required. 
Once installed, Microsoft ActiveSync can synchronize the MobilePro 
900 with your host PC’s Microsoft Outlook e-mail, contacts, calendar, 
and task list each time you manually activate ActiveSync (see 
“Synchronizing via the Infrared Port” later in this chapter). 
Note   Whenever possible, Microsoft ActiveSync automatically 
translates files and e-mail attachments during synchronization. This 
allows you to use the MobilePro to view and work with files created on 
your host PC with Microsoft Word, Excel, and PowerPoint, among 
others.  
						

							 
1-32 Getting Started 
Synchronizing with Your Host PC 
Once your MobilePro is configured for synchronization with your host 
PC, synchronization occurs when the ActiveSync components on the 
MobilePro and on the host PC are activated.  
When synchronizing via the USB or serial port, the process occurs 
automatically.  
When synchronizing via the infrared port, manual intervention is 
required. Refer to the next two sections for details about synchronizing 
with your host PC.  
Synchronizing via the USB or Serial Port 
Once the MobilePro is configured for synchronization, the 
synchronization process automatically occurs each time you connect 
the MobilePro to your host PC via the USB or serial port. In addition, 
you can manually initiate the synchronization process using Microsoft 
ActiveSync on your host PC. Simply open the ActiveSync window, 
click File, and click Synchronize.  
Synchronizing via the Infrared Port 
Once the MobilePro is configured for synchronization via the infrared 
port, the ActiveSync component on the MobilePro must be manually 
activated to initiate the synchronization process. Simply tap Start, 
Programs, Communication, and ActiveSync to initiate synchronization 
via infrared.  
Resynchronizing Your MobilePro 
Once synchronized, you may need to re-establish communication 
between the MobilePro and your host PC if you soft reset the 
MobilePro or if you warm boot your host PC. To re-establish 
communication between the MobilePro and your host PC, do one of 
the following procedures: 
! Disconnect, then reconnect the PC Connect cable. 
! Power off, then power on the MobilePro unit.