Motorola Md7161 3 Manual

							
 
  
MD7161 User Guide  
35 
 
Answering System Feature Overview You can set up one feature at a time, or you can set up the first feature, and then 
move on to set up the features in s equence. (See the Feature Summary on the 
following page for a listing of all menu items.) 
 
NOTE:  You can exit any feature by pressing any mailbox button. The system 
automatically saves your messages until you delete them. You can store approximately 
15 minutes of messages, memos, and ann ouncements (maximum of 99 messages). A 
message or memo can be up to four minutes long. 
 
•  To access a feature, press and release 
MENU
 until you hear the system 
announce the feature you wish to set  (Refer to the Feature Summary for a 
description of the features and your choices). 
•   Press 
TIME
 to hear the current setting,  and to save a new setting. 
•   Press 
CHANGE 
until you hear your desired setting. 
•   Press 
TIME
 to confirm your selection.  
						

							
 
 
MD7161 User Guide 
 36    Menu Features Summary 
SYSTEM ANNOUNCES  DESCRIPTIONS/DIRECTIONS “Record outgoing message”  Record a message that callers will hear when your 
answering system is turned on. “Set security code” 
*50 Set the code you will use to access features and 
functions from a remote touch-tone phone. Choose a 
two-digit number from 40 to 99. “Set audible message alert” 
*Off 
On When the message alert feature is turned on, the 
base beeps once every 10 seconds when new 
messages are received.  “Set announce only”  
*Off 
On When the system is set to announce only, callers hear 
your announcement, but cannot leave a message. “Set base ringer” 
*On 
Off Turn the base ringer on or off. “Set number of rings” 
2 
*4 
6 
Toll saver  Choose how many times the phone will ring before 
the system answers. With toll saver active, the system 
answers after two rings when you have new 
messages and after four rings when you have no new 
messages.   
*
Indicates default setting   
						

							
 
  
MD7161 User Guide  
37 
 
Outgoing Messages and Announcements Overview You can record both an outgoing message and an announce-only message.  
•   Use the normal greeting when you want t he system to record messages from 
callers.  
•   Use an announce-only greeting when you want to give information to callers, but 
you do not wish to accept messages. 
 
NOTE:  If you choose not to record your ow n greetings, the system provides pre-
recorded messages. The normal pre-recorded greeting says: 
"Hello. I'm unable to answer your call right  now. Please leave your name, number, and 
a message after the tone."  
 
The pre-recorded announce-only message says: 
"Hello, I'm unable to answer your call ri ght now. Please call again. Thank you." 
 
To set which announcement your callers will hear when the system answers a call, 
turn the announce feature on or off. (The s ystem comes set to receive messages from 
callers. Refer to “Answering System Feature Overview” for more information.)  
						

							
 
 
MD7161 User Guide 
 38   
Recording Your Greeting  
1.  With the system set to the desired answer mode (normal or announce-only) 
repeatedly press 
MENU
 until the system announces 
"Record outgoing message."
 
2.   Press 
MEMO
. After you hear "Now recording" followed by a beep, speak toward the 
base to record an announcement up to 90 seconds long. 
 
If you assign different mailboxes to differen t people, be sure to tell callers in your 
announcement to press 1, 2, or 3 to leave their message in the appropriate 
mailbox. (E.g., "Thank  you for calling. To leave a me ssage for Karen, press 1 now; 
to leave a message for Tim, press 2 now; to leave a message for Chad, press 3 
now; or, just wait for the beep.") Remember  to leave a few seconds at the end of 
your greeting to allow callers enough time to select a mailbox.  
3.   Press any MAILBOX (1, 2, 3)
 button to stop recording. The system plays back your 
recorded message. 
 
NOTE:  The system records your announcement only for the currently selected answer 
mode (normal or announce-only). To confirm or change the answer mode, refer to 
“Answering System Feature Overview.”   
						

							
 
  
MD7161 User Guide  
39 
 
Review Your Announcement When you have new messages or memos, the 
MAILBOX (1, 2, 3)
 light for each mailbox 
with new messages will flash. 
 
1.   Repeatedly press 
MENU
 until the system announces, 
"Record outgoing message."
 
2.   Press any 
MAILBOX (1, 2, 3)
 button. The system play s the current greeting. 
 
Delete Your Announcement Press 
DELETE
 while reviewing your announcem ent. The system will use the pre-
recorded greeting until you record a new one. 
 
NOTE:  If the system has less than 30 seconds  of recording time left, it automatically 
turns off. The system will still  answer after 10 rings, announce 
"Memory full, please enter 
your security code,"
 then wait for the caller to enter the code to access remote functions. 
(See Remote Access for details.)  The system will not accept messages. 
 
  
						

							
 
 
MD7161 User Guide 
 40   
Setting the Clock NOTE:  A flashing 
“CL”
 in the message window indicates that you must set the correct 
day and time at the base unit. 
 1.   Press t he 
TIME 
button. The system announces the time and day of the week, 
followed by 
"To set day and time, press TIME/SET."
 
2.   Press the 
TIME
 button. The system announces the day. 
3.   Press the 
CHANGE
 button repeatedly until the syste m announces the correct day. 
4.   Press the 
TIME
 button to save the new setting. The  system announces the setting.  
5.   Press the 
CHANGE
 button repeatedly until the system announces the correct hour.  
NOTE:  Be sure to select the correct time of day (e.g., 3 AM or 3 PM). 
6.   Press the 
TIME
 button to save the new setting. The system a nnounces the minute. 
7.   Press 
CHANGE
 to advance the minutes one at a time. – OR– Press and hold the 
CHANGE
 button to advance the minutes in increments of 10. 
8.   Press the 
TIME
 button to save the new setting.  The system announces the year. 
9.   Press 
CHANGE
 to advance the year one at a time. – OR– Press and hold 
CHANGE
 to 
advance the years in increments of 10.  When the system announces the correct 
year, press 
TIME
. The system announces the clock setting.  
						

							
 
  
MD7161 User Guide  
41 
 
About Mailboxes The answering machine has three voice mailboxes. Callers using a touch-tone phone 
can select the mailbox in which their messag es will be recorded by pressing 1, 2, or 3 
while the system plays t he outgoing announcement. Ot herwise, messages will be 
recorded in mailbox 1.  Listen to Messages A mailbox key will flash if you have new mess ages. If all messages in that mailbox are 
old, the key will glow steadily. 
1.   Press the 
MAILBOX (1, 2, 3)
 button for the mailbox you want to review. The system 
announces the mailbox number, the number of new messages, and the number of 
old messages. The system then plays only new messages in the mailbox. After 
playing all of your new messages, press the 
MAILBOX (1, 2, 3)
 button again to hear 
all (old) messages. 
 
Before each message or memo plays, t he system announces the day and time it 
was received. While a message plays, the message window displays the number 
of that message.  
						

							
 
 
MD7161 User Guide 
 42    2.
  Press 
REPEAT/SLOW
 during playback to hear a message again. If you press 
REPEAT/SLOW
 twice in the first two seconds of  a message, the system will replay 
the previous message. 
3.   Press 
SKIP/SPEED
 during playback to skip to the next message. 
4.   Press and hold SKIP/SPEED
 or 
REPEAT/SLOW
 during message playback to speed up 
or slow down playback of a message. 
 
After playing the last message in  a mailbox, the system announces 
"End of messages."
 If 
the system has less than five minutes  of recording time left, it announces the 
remaining time. 
 
Press the 
MAILBOX (1, 2, 3)
 button at any time during playba ck to exit message playback. 
There is a confirmation beep. 
  
						

							
 
  
MD7161 User Guide  
43 
 
Adjust Playback Volume  Press 
VOL  5 or VOL  6 
to adjust playback volume to a comfortable level. The system 
beeps three times when you reach the highest or lowest volume setting. If volume is 
set to level 1, you cannot hear incoming messages. 
 
Delete a Specific Message NOTE:  Deleted messages cannot be recovered. 
Press 
DELETE
 while a message is playing to delete only that message. 
 Delete All Messages in a Mailbox 1.   Press 
DELETE
. The system announces, 
"Please select mailbox."
 
2.   Press the desired mailbox button. The  system erases all old messages and 
memos in that mailbox.  
						

							
 
 
MD7161 User Guide 
 44   
Recording a Memo You can record a memo up to four minute s long to store as an incoming message. 
1.   Press and release 
MEMO
. The system announces, 
"Please select mailbox."
 
2.   Press the mailbox button to select a mailbox  in which to store the memo. After the 
system announces 
"Now recording," 
speak towards the base microphone. The 
message window displays the length of your memo, up to 99 seconds. If you 
record a longer memo, 99 flashes until you finish. 
3.   To stop recording, press mailbox again. 
 
Call Screening NOTE:  This feature is only available from the base unit. 
1.   Set the base unit playback volume to a level greater than 1 to hear messages as 
they are left. 
2.   Press the 
ON/FLASH
 button on the handset to stop recording and answer the call. 
3.   Set the volume level to 1 if you do not wish to hear incoming messages. 
 
NOTE:  The system will save the portion of the message recorded prior to you picking 
up the call.