Lucent Technologies A Portable Guide To Voice Messaging

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A Portable Guide to Voice Messaging 
585-300-701Issue 3
November 1994
Resend Message
6. Do one of the following:
- For Filed and Nondeliverable Messages -
a. Enter addresses (or list via 
* L or * 5).
a. Press # # to approve and send immediately.
Or
Enter delivery options (see page 15) and press #.
- For Undelivered 
Messages - 
a. Enter additional 
addresses and 
press #.
Or
Enter 
* 1 to review
and edit original
addresses.
a. Change delivery 
times or options 
(see p. 15).
Note: If you resend a filed message, it leaves the file 
cabinet portion of your mailbox.  You must file a copy 
again to retain it (see page 15).
Outgoing/Filed Messages (Cont) 
						

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A Portable Guide to Voice Messaging 
585-300-701Issue 3
November 1994
Create List
1. Press 5 1 1 from the Activity Menu. 
2. Enter list ID (up to 6 letters or digits) and press #.
3. Press one of the following:
- 1 to make the list private.
- 2 to make the list public. 
4. Enter an address and press #.
5. Repeat step 4 until list is complete. 
6. Press # to approve.
Delete List
See Scan List Summaries below.
Scan List Summaries
1. Press 5 1 2 from the 
Activity Menu. 
2. Listen to the list 
summary. 
3. Press any combination 
of the following:
- # to skip to next list. 
- 
* D or * 3 to delete 
the entire list. 
- 0 to review/modify
list members.
(Go to step 4 of
Review/Modify List.) 
Tips
When c reating  a list, you 
c an also ap p end  an exist-
ing list b y entering   
* L
 or * 
5
 (at step 4). NOTE:
 after 
you ap pend  a list, the sys-
tem asks for more exten-
sions. Do
 not 
ad d 
extensions of the list just 
ap pended .
Spec ify an ad d ress as a 
number or name — p ress 
* A
 or * 2
 t o  s w i t c h  m o d e s .   
(See the alp hab etic  key-
p ad referenc e on p . 34.)
Delete ad dresses in two 
ways: 1) Review the list 
until you find  eac h 
ad dress, then p ress 
* D
 or * 3
; or 2) At step  4 on pag e 
27, p ress 1
 immed iately, 
enter the add ress to b e 
deleted, and press 
* D
 or * 3
. Rep eat for other 
ad dresses. 
Mailing Lists 
						

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A Portable Guide to Voice Messaging 
585-300-701Issue 3
November 1994
Review/Modify List
1. Press 5 1 3 from the Activity Menu. 
2.Enter list owner’s extension and press #.  (If you own 
the list, simply press #.)
3. Enter list ID and press #.
4. Listen to the first name, then press any combination of 
the following:
- # to skip to the next name. 
- 
* D or * 3 to delete name.
- 2 to repeat name.
- 2 2 to return to previous name.
- 
* 1 to review from beginning. 
- 1 to add/delete specified entries or change public/pri-
vate status, then do the following:
a. Press Y (9) or N (6) to change status.
a. Enter address and press #.
a. Listen to name, and 
if deleting, press 
* D 
or 
* 3.
a. Repeat b and c for 
each addition/dele-
tion.
a. Press 
* # to stop
adding/deleting 
specified entries.
5. Press # when finished
reviewing.
Mailing Lists (Cont) 
						

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A Portable Guide to Voice Messaging 
585-300-701Issue 3
November 1994
The system allows you to create a personal directory of 
abbreviated names (aliases) for frequently used addresses.  
Its essentially a sophisticated speed dialing feature.
Create/Append Directory
1. Press 5 2 1 from the Activity Menu.
2. Enter an address and press #.
3.Listen to your entry’s address. 
If the name is incorrect, press 
* D or * 3 to delete and repeat 
steps 2 and 3.
4. Enter your abbreviated
version of the address 
(up to 10 characters) 
and press #.
5. Repeat steps 2, 3, and
4 to add more names to
your personal directory.
6. When finished, press #
to approve. 
Application
When name–addressing a voice mail message to Dr. Emilio 
Ramirez, you might enter E R # instead of the longer name. 
You can also use an alias when transferring out of the sys-
tem (
* T or * 8).
Tips
Your p ersonal d irec tory 
c omes into p lay automati-
c ally; the system refers to 
your p ersonal d irec tory 
anytime you enter a name 
ad dress.
The system d oesnt c are 
what numb ers or letters 
you use for eac h alias.
NOTE: You must be addressing by name (*A or * 2) to 
use your personal directory.  You can create your per-
sonal directory in name or number addressing mode.
Personal Directory 
						

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A Portable Guide to Voice Messaging 
585-300-701Issue 3
November 1994
Review/Delete Directory
1. Press 5 2. 
2. Do one of the following:
- Press 2 to review all aliases. While listening to each 
entry, press 
- # to skip to next alias. 
- 
* D or * 3 to delete. 
- 2 2 to return to the previous alias. 
- 
* # to stop reviewing. 
- Press 3 to review specific aliases:
a. Enter alias to review and press #.
a. Listen to corresponding address.
a. Repeat for more aliases. 
a. Press 
* # to stop reviewing.
3. Press 
* R or * 7 to return to the Activity Menu. 
Personal Directory (Cont) 
						

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A Portable Guide to Voice Messaging 
585-300-701Issue 3
November 1994
Directory assistance is just like a telephone book. If you 
know the name of a person, you can use AUDIX directory 
assistance to find that person’s extension. Also, if you have 
an extension, you can use directory assistance to find the 
name of the person with that extension.
1. Press 
* * N or * * 6 from anywhere in the system.
2. Do one of the following:
- If you want to hear the extension number associated 
with a name, enter the name (last name first, with no 
spaces between the first and last name), then press #.
-  If you want to hear the name associated with an address, 
press 
* A or * 2, enter the address, then press #.  (See 
the alphabetic keypad reference on p. 34)
Tips
The extension numb er you hear 
assoc iated with a name is not 
always the entire add ress. You 
must ad d  the app rop riate p re-
fix numb ers for remote systems.
Use Directory Assistance 
						

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A Portable Guide to Voice Messaging 
585-300-701Issue 3
November 1994
When leaving a call answer message, you have several 
options for making full and efficient use of the system.  
When it answers the phone, you can:
•Press 1 to skip the greeting (if youre sure you wont 
be missing new information the called party might 
have left for you in the greeting).
• Leave a detailed message (it is generally more effi-
cient to convey information than to simply request a 
return call).
• Press 
* D or * 3 to delete and start over.
• Press 1 2 3 to stop recording and review your mes-
sage.
Before, or after leaving a message, you can:
• Escape to a covering extension by pressing  0.
(It is possible that no covering extension has been
assigned, and this wont work. Check with your sys-
tem administrator.)
• Transfer to another extension (
may not be active on your 
system
):
a. Press 
* T or * 8.
a. Enter the extension.
a. Press #.
• If the receivers mailbox is on the same system as your 
own, you can log into yours by pressing 
* R or * 7 
(
may not be available on your system).
After recording a message and approving it with #, you can 
mark it as Private (non-forwardable) by pressing 1 or mark 
it as Priority by pressing 2..
NOTE: if you record a message and then either hang up or 
go to another option, the system delivers your message to 
the person you are calling. You don’t have to approve it. To 
prevent delivery of your message, you must delete it with
 
* 3.
Leave a Call Answer Message 
						

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A Portable Guide to Voice Messaging 
585-300-701Issue 3
November 1994
List ID Group Name
_______________ ________________
_______________ ________________
_______________ ________________
_______________ ________________
_______________ ________________
_______________ ________________
_______________ ________________
_______________ ________________
_______________ ________________
_______________ ________________
_______________ ________________
_______________ ________________
_______________ ________________
_______________ ________________
_______________ ________________
_______________ ________________
_______________ ________________
_______________ ________________
_______________ ________________
_______________ ________________
Mailing Lists Log 
						

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A Portable Guide to Voice Messaging 
585-300-701Issue 3
November 1994
Personal Greetings Log 
						

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A Portable Guide to Voice Messaging 
585-300-701Issue 3
November 1994
Command Summary