Lexmark X860de User Manual

							Configuring the e‑mail settings
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Click E-mail/FTP Settings.
4Click E-mail Settings.
5Fill in the fields with the appropriate information.
6Click Submit.
Creating an e-mail shortcut
Creating an e-mail shortcut using the Embedded Web Server
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Under Other Settings, click Manage Shortcuts.
4Click E-mail Shortcut Setup.
5Type a unique name for the recipient, and then enter the e-mail address.
Note: If you are entering multiple addresses, then separate each address with a comma (,).
6Select the scan settings (Format, Content, Color, and Resolution).
7Enter a shortcut number, and then click Add.
If you enter a number that is already in use, then you are prompted to select another number.
Creating an e-mail shortcut using the touch screen
1On the home screen, touch E-mail.
2Type the recipients e-mail address.
To create a group of recipients, touch Next address, and then type the next recipient’s e-mail address.
3Touch Save as Shortcut.
4Type a unique name for the shortcut, and then touch Enter.
5Verify that the shortcut name and number are correct, and then touch OK.
If the name or number is incorrect, then touch Cancel, and then reenter the information. E-mailing101
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							E-mailing a document
Sending an e-mail using the touch screen
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch E-mail.
4Enter the e‑mail address or shortcut number.
To enter additional recipients, touch Next Address, and then enter the address or shortcut number you want to
add.
5Touch E-mail It.
Sending an e‑mail using a shortcut number
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3Press #, and then enter the shortcut number using the keypad.
To enter additional recipients, press Next address, and then enter the address or shortcut number you want to
add.
4Touch E-mail It.
Sending an e-mail using the address book
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch E-mail.
4Touch Search Address Book.
5Enter the name or part of the name you are searching for, and then touch Search.
6Touch the name that you want to add to the To: box.
To enter additional recipients, press Next address, and then enter the address or shortcut number you want to
add; or search the address book.
7Touch E-mail It. E-mailing102
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							Customizing e-mail settings
Adding e-mail subject and message information
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch E-mail.
4Type an e‑mail address.
5Touch Options.
6Touch Subject.
7Type the e-mail subject.
8Touch Done.
9Touch Message.
10Type an e-mail message.
11Touch Done.
12Touch E-mail It.
Changing the output file type
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch E-mail.
4Type an e-mail address.
5Touch Options.
6Touch the button that represents the file type you want to send.
PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by
Adobe at www.adobe.com.
Secure PDF—Creates an encrypted PDF file that protects the file contents from unauthorized access
TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded
Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG. E-mailing103
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							JPEG—Creates and attaches a separate file for each page of your original document, viewable by most Web
browsers and graphics programs
XPS—Creates a single XML Paper Specification (XPS) file with multiple pages, viewable using an Internet
Explorer-hosted viewer and the .NET Framework, or by downloading a third party standalone viewer
7Touch E-mail It.
Note: If you selected Encrypted PDF, then enter your password twice.
E-mailing color documents
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch E-mail.
4Type an e-mail address.
5Touch Options.
6Touch Color.
7Touch E-mail It.
Canceling an e-mail
When using the ADF, touch Cancel Job while Scanning… appears.
When using the scanner glass, touch Cancel Job while Scanning… appears or while Scan the Next Page /
Finish the Job appears.
Understanding e-mail options
Original Size
This option opens a screen where you can choose the size of the documents you are going to e-mail.
Touch a paper size button to select that size as the Original Size setting. The e‑mail screen appears with your new
setting displayed.
When “Original Size” is set to Mixed Letter/Legal, you can scan an original document that contains mixed paper
sizes.
When “Original Size” is set to Auto Size Sense, the scanner automatically determines the size of the original
document.
Sides (Duplex)
This option informs the printer if the original document is simplex (printed on one side) or duplex (printed on both
sides). This lets the scanner know what needs to be scanned for inclusion in the e-mail. E-mailing104
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							Orientation
This option tells the printer whether the original document is in portrait or landscape orientation and then changes the
Sides and Binding settings to match the original document orientation.
Binding
This option tells the printer whether the original document is bound on the long-edge or short-edge side.
E-mail Subject
This option lets you enter a subject line for your e-mail. You can enter up to 255 characters.
E-mail File Name
This option lets you customize the attachment file name.
E-mail Message
This option lets you enter a message that will be sent with your scanned attachment.
Resolution
Adjusts the output quality of your e-mail. Increasing the image resolution increases the e-mail file size and the time
needed to scan your original document. Image resolution can be decreased to reduce the e-mail file size.
Send As
This option sets the output (PDF, TIFF, JPEG or XPS) for the scanned image.
PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by
Adobe at www.adobe.com.
Secure PDF—Creates an encrypted PDF file that protects the file contents from unauthorized access
TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded
Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.
JPEG—Creates and attaches a separate file for each page of your original document, viewable by most Web browsers
and graphics programs
XPS—Creates a single XPS file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET
Framework, or by downloading a third party standalone viewer
Content
This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Color can be turned
on or off with any of the Content choices. Content affects the quality and size of your e-mail.
Text—Emphasizes sharp, black, high-resolution text against a clean, white background
Text/Photo—Used when the original documents are a mixture of text and graphics or pictures E-mailing105
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							Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it
takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This
increases the amount of information saved.
Color—Sets the scan type and output for the e-mail. Color documents can be scanned and sent to an e-mail address.
Advanced Options
Touching this button opens a screen where you change Advanced Imaging, Custom Job, Transmission Log, Scan Preview,
Edge Erase, and Darkness settings.
Advanced Imaging—Adjusts Background Removal, Contrast, Scan Edge to Edge, Shadow Detail, and Mirror Image
before you copy the document
Custom Job (Job Build)—Combines multiple scanning jobs into a single job
Transmission Log—Prints the transmission log or transmission error log
Scan Preview—Displays the first page of the image before it is included in the e-mail. When the first page is scanned,
the scanning is paused and a preview image appears.
Edge Erase—Eliminates smudges or information around the edges of a document. You can choose to eliminate an
equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the
area selected, leaving nothing on that portion of the scan.
Darkness—Adjusts how light or dark your scanned e-mails will turn out E-mailing106
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							Faxing
Note: Fax capabilities may not be available on all printer models.
ADFScanner glass
Use the ADF for multiple‑page documents.
ABC
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
Getting printer ready to fax
Initial fax setup
Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom
of each transmitted page, or on the first page of the transmission: station name (identification of the business, other
entity, or individual sending the message) and station number (telephone number of the sending fax machine, business,
other entity, or individual).
To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web
Server and then enter the Settings menu.
Note: If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax setup
information.
Using the printer control panel for fax setup
When the printer is turned on for the first time or if the printer has been off for an extended time, a series of start‑up
screens appear. If the printer has fax capabilities, then the following screens appear:
Station Name
Station Number
1When Station Name appears, enter the name to be printed on all outgoing faxes.
2After entering the Station Name, touch Submit.
3When Station Number appears, enter the printer fax number.
4After entering the Station Number, touch Submit. Faxing107
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							Using the Embedded Web Server for fax setup
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Settings.
3Click Fax Settings.
4Click Analog Fax Setup.
5Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.
6Click inside the Station Number box, and then enter the printer fax number.
7Click Submit.
Choosing a fax connection
You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. To
determine the best way to set up the printer, see the following table.
Notes:
The printer is an analog device that works best when directly connected to the wall outlet. Other devices (such
as a telephone or answering machine) can be successfully attached to pass through the printer, as described in
the setup steps.
If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.
Contact your DSL provider for a DSL filter. The DSL filter removes the digital signal on the telephone line that can
interfere with the ability of the printer to fax properly.
You do not need to attach the printer to a computer, but you do need to connect it to an analog telephone line
to send and receive faxes.
Equipment and service optionsFax connection setup
Connect directly to the telephone line See “Connecting to an analog telephone line” on page 109.
Connect to a Digital Subscriber Line (DSL or ADSL) service See “Connecting to a DSL service” on page 109.
Connect to a Private Branch eXchange (PBX) or Integrated
Services Digital Network (ISDN) systemSee “Connecting to a PBX or ISDN system” on page 110.
Use a Distinctive Ring service See “Connecting to a distinctive ring service” on page 110.
Connect through an adapter used in your area See “Connecting to an adapter for your country or region” on
page 111.
Faxing108
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							Connecting to an analog telephone line
If your telecommunications equipment uses a US‑style (RJ11) telephone line, then follow these steps to connect the
equipment:
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to an active analog telephone wall jack.
Connecting to a DSL service
If you subscribe to a DSL service, then contact the DSL provider to obtain a DSL filter and telephone cord, and then
follow these steps to connect the equipment:
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to the DSL filter.
Note: Your DSL filter may look different than the one in the illustration.
3Connect the DSL filter cable to an active telephone wall jack.
2
31
Faxing109
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							Connecting to a PBX or ISDN system
If you use a PBX or ISDN converter or terminal adapter, then follow these steps to connect the equipment:
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to the port designated for fax and telephone use.
Notes:
Make sure the terminal adapter is set to the correct switch type for your region.
Depending on the ISDN port assignment, you may have to connect to a specific port.
When using a PBX system, make sure the call waiting tone is off.
When using a PBX system, dial the outside line prefix before dialing the fax number.
For more information on using the fax with a PBX system, see the documentation that came with your PBX
system.
Connecting to a distinctive ring service
A distinctive ring service may be available from your telephone service provider. This service allows you to have multiple
telephone numbers on one telephone line with each telephone number having a different ring pattern. This may be
useful for distinguishing between fax and voice calls. If you subscribe to a distinctive ring service, follow these steps to
connect the equipment:
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to an active analog telephone wall jack.
3Change the Distinctive Rings setting to match the setting you want the printer to answer:
Note: The factory default setting for distinctive rings is On. This allows the printer to answer single, double, and
triple ring patterns.
aOn the home screen, touch .
bTouch Settings.
cTouch Fax Settings.
dTouch Analog Fax Settings.
eTouch the down arrow until Distinctive Ring Settings appears Faxing110
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