Lexmark X646dte User Manual
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www.lexmark.com X644e, X646e User’s Guide January 2006 Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. © 2006 Lexmark International, Inc. All rights reserved. 740 West New Circle Road Lexington, Kentucky 40550 Downloaded From ManualsPrinter.com Manuals
2 Edition: January 2006 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time. Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call +44 (0)8704 440 044. In other countries, contact your point of purchase. References in this publication to products, programs, or services do not imply the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user’s responsibility. Trademarks Lexmark, Lexmark with diamond design, MarkVision, and PrintCryption are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. Operation ReSource and LEXFAX are service marks of Lexmark International, Inc. PCL® is a registered trademark of the Hewlett-Packard Company. PCL is Hewlett-Packard Company’s designation of a set of printer commands (language) and functions included in its printer products. This MFP is intended to be compatible with the PCL language. This means the MFP recognizes PCL commands used in various application programs, and that the MFP emulates the functions corresponding to the commands. PostScript ® is a registered trademark of Adobe Systems Incorporated. PostScript 3 is Adobe Systems’ designation of a set of printer commands (language) and functions included in its software products. This MFP is intended to be compatible with the PostScript 3 language. This means the MFP recognizes PostScript 3 commands used in various application programs, and that the MFP emulates the functions corresponding to the commands. Details relating to compatibility are included in the Technical Reference. Other trademarks are the property of their respective owners. Copyright advisory It may be illegal to copy certain materials without permission or license, including documents, images, and currency. If you are not sure whether you have permission, seek legal advice. UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense. Safety information • Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible. CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power cord or telephone, during a lightning storm. • Refer service or repairs, other than those described in the operating instructions, to a professional service person. • This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts. CAUTION: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports. Downloaded From ManualsPrinter.com Manuals
3 • Your product uses a laser. CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. • Your product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions. • Use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to a public switched telephone network. Mercury statement This product contains mercury in the lamp (
4 Contents Chapter 1: Learning about the MFP .................................................................................. 8 Identifying the MFP .......................................................................................................................................... 8 Using the scanner ............................................................................................................................................ 9 Configured models ......................................................................................................................................... 10 Understanding the MFP control panel ........................................................................................................... 11 Using the LCD touch-screen buttons ............................................................................................................. 17 Menus ............................................................................................................................................................ 23 Chapter 2: Copying ........................................................................................................... 24 Quick copy ..................................................................................................................................................... 24 Multiple page copying .................................................................................................................................... 24 Using the flatbed ............................................................................................................................................ 25 Understanding the copy screens and options ................................................................................................ 25 Copying from one size to another .................................................................................................................. 27 Making transparencies ................................................................................................................................... 27 Copying to letterhead ..................................................................................................................................... 27 Copying photographs ..................................................................................................................................... 27 Making copies using media from a selected tray ........................................................................................... 28 Copying mixed-sized media ........................................................................................................................... 28 Setting the duplex option ............................................................................................................................... 29 Reducing and enlarging copies ..................................................................................................................... 29 Adjusting copy quality .................................................................................................................................... 29 Setting collation options ................................................................................................................................. 30 Placing separator sheets between copies ..................................................................................................... 30 Setting paper saving options ......................................................................................................................... 30 Placing the date and time at the top of each page ........................................................................................ 31 Placing an overlay message on each page ................................................................................................... 31 Creating a custom job (job build) ................................................................................................................... 31 Canceling a copy job ..................................................................................................................................... 32 Copy tips ........................................................................................................................................................ 32 Chapter 3: E-mail ..............................................................................................................33 Entering an e-mail address ............................................................................................................................ 33 Using a shortcut number ................................................................................................................................ 33 Using the address book ................................................................................................................................. 34 E-mailing to a profile ...................................................................................................................................... 34 Adding e-mail subject and message information ........................................................................................... 34 Changing the output file type ......................................................................................................................... 35 E-mailing color documents ............................................................................................................................ 35 Downloaded From ManualsPrinter.com Manuals X644eX646eX646dte Input capacity 500 sheets 500 sheets 1000 sheets Standard memory 256MB 256MB 256MB Maximum memory capacity, non-network/ network768MB 768MB 768MB Hard drive No Yes Yes Option card connectors 1 1 1 Duplex ability Duplex in, simplex out Duplex in, simplex out Duplex in, duplex out Downloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com Manuals Copy Fax E-mail FT P Status/ Supplies200.01 Paper jam, [x] pages jammed. Leave paper in bin.Menus Downloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com Manuals MessageAction 42.xy Cartridge region mismatch Note:x = the MFP region, y = the cartridge regionInstall the correct cartridge for the MFP region. Region codes are: MFP region Cartridge region Location REGCDW 0 Worldwide REGCDA 1 USA and Canada REGCDE 2 EMEA REGCDR 3 Asia Pacific Region REGCDL 4 Latin America Downloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com Manuals
5 Contents Creating an e-mail shortcut ............................................................................................................................ 35 Creating an e-mail profile ............................................................................................................................... 36 Canceling an e-mail ....................................................................................................................................... 36 Understanding e-mail options ........................................................................................................................ 36 E-mail server setup ........................................................................................................................................ 38 Address book setup ....................................................................................................................................... 38 Chapter 4: Faxing ..............................................................................................................39 Sending a fax ................................................................................................................................................. 39 Using fax destination shortcuts ...................................................................................................................... 40 Using the address book ................................................................................................................................. 40 Sending faxes from a computer ..................................................................................................................... 40 Creating shortcuts .......................................................................................................................................... 41 Understanding fax options ............................................................................................................................. 42 Changing the fax resolution ........................................................................................................................... 43 Adjusting the Darkness setting ...................................................................................................................... 43 Sending a fax at a later time .......................................................................................................................... 43 Cancel an outgoing fax .................................................................................................................................. 44 Fax tips .......................................................................................................................................................... 44 Fax setup ....................................................................................................................................................... 45 Chapter 5: FTP ..................................................................................................................47 Entering the FTP address .............................................................................................................................. 47 Using a shortcut number ................................................................................................................................ 47 Using the address book ................................................................................................................................. 47 Creating shortcuts .......................................................................................................................................... 48 FTP options ................................................................................................................................................... 48 FTP tips ......................................................................................................................................................... 50 Chapter 6: Scanning to a PC or USB flash memory device .......................................... 51 Create a scan to PC profile ............................................................................................................................ 51 Understanding scan to PC options ................................................................................................................ 52 Scanning to a USB flash memory device ....................................................................................................... 53 Scanning tips ................................................................................................................................................. 53 Chapter 7: Printing ............................................................................................................54 Sending a job to print ..................................................................................................................................... 54 Printing from a USB flash memory device ..................................................................................................... 54 Canceling a print job ...................................................................................................................................... 56 Printing the menu settings page .................................................................................................................... 57 Printing a network setup page ....................................................................................................................... 57 Printing a font sample list ............................................................................................................................... 57 Printing a directory list ................................................................................................................................... 58 Printing confidential and held jobs ................................................................................................................. 58 Printing on specialty media ............................................................................................................................ 61 Downloaded From ManualsPrinter.com Manuals
6 Contents Loading standard trays and optional trays ..................................................................................................... 62 Setting the Paper Type and Paper Size ........................................................................................................ 64 Loading the multipurpose feeder ................................................................................................................... 64 Loading the 2000-sheet drawer ..................................................................................................................... 67 Loading the envelope feeder ......................................................................................................................... 69 Linking trays ................................................................................................................................................... 71 Chapter 8: Understanding paper and specialty media guidelines ............................... 72 Supported print media ................................................................................................................................... 72 Selecting print media ..................................................................................................................................... 76 Storing print media ......................................................................................................................................... 79 Avoiding jams ................................................................................................................................................ 80 Chapter 9: Installing and removing options ................................................................... 81 Installing input options ................................................................................................................................... 81 Installing a duplex unit ................................................................................................................................... 83 Installing memory or option cards .................................................................................................................. 84 Accessing the MFP system board ................................................................................................................. 84 Installing or removing a memory card ............................................................................................................ 87 Installing or removing a flash memory or firmware card ................................................................................ 89 Installing an option card ................................................................................................................................. 91 Replacing the shield ...................................................................................................................................... 92 Chapter 10: Maintaining the MFP .................................................................................... 93 Determining the status of supplies ................................................................................................................. 94 Conserving supplies ...................................................................................................................................... 95 Ordering supplies ........................................................................................................................................... 95 Recycling Lexmark products .......................................................................................................................... 98 Cleaning the scanner glass and backing material ......................................................................................... 99 Scanner registration ..................................................................................................................................... 100 Moving the MFP ........................................................................................................................................... 101 Chapter 11: Clearing jams .............................................................................................. 102 Identifying jams ............................................................................................................................................ 102 Access doors and trays ............................................................................................................................... 103 Understanding jam messages ..................................................................................................................... 103 Clearing jams ............................................................................................................................................... 104 Clearing ADF Jams ...................................................................................................................................... 113 Chapter 12: Administrative support .............................................................................. 114 Adjusting control panel brightness ............................................................................................................... 114 Restoring factory default settings ................................................................................................................ 114 Adjusting screen timeout ............................................................................................................................. 115 Adjusting Power Saver ................................................................................................................................ 115 Configuring the MFP .................................................................................................................................... 115 Encrypting the hard disk .............................................................................................................................. 121 Downloaded From ManualsPrinter.com Manuals
7 Contents Hard disk wiping .......................................................................................................................................... 122 Using the restricted server list function ........................................................................................................ 123 Chapter 13: Troubleshooting ......................................................................................... 124 Understanding MFP messages ................................................................................................................... 124 Online technical support .............................................................................................................................. 124 Checking an unresponsive MFP .................................................................................................................. 124 Printing multiple language PDFs ................................................................................................................. 125 Solving printing problems ............................................................................................................................ 125 Solving copy quality problems ..................................................................................................................... 127 Solving scan quality problems ..................................................................................................................... 127 Solving fax quality problems ........................................................................................................................ 128 Solving option problems .............................................................................................................................. 128 Solving paper feed problems ....................................................................................................................... 130 Print quality troubleshooting ........................................................................................................................ 131 Solving print quality problems ...................................................................................................................... 132 Notices .............................................................................................................................. 136 Conventions ................................................................................................................................................. 136 Electronic emission notices ......................................................................................................................... 136 Other telecommunications notices ............................................................................................................... 140 ENERGY STAR .......................................................................................................................................... 143 Waste from Electrical and Electronic Equipment (WEEE) directive ............................................................. 143 Laser advisory label ..................................................................................................................................... 143 Laser notice ................................................................................................................................................. 143 Index .................................................................................................................................. 144 Downloaded From ManualsPrinter.com Manuals
4 Contents Chapter 1: Learning about the MFP .................................................................................. 8 Identifying the MFP .......................................................................................................................................... 8 Using the scanner ............................................................................................................................................ 9 Configured models ......................................................................................................................................... 10 Understanding the MFP control panel ........................................................................................................... 11 Using the LCD touch-screen buttons ............................................................................................................. 17 Menus ............................................................................................................................................................ 23 Chapter 2: Copying ........................................................................................................... 24 Quick copy ..................................................................................................................................................... 24 Multiple page copying .................................................................................................................................... 24 Using the flatbed ............................................................................................................................................ 25 Understanding the copy screens and options ................................................................................................ 25 Copying from one size to another .................................................................................................................. 27 Making transparencies ................................................................................................................................... 27 Copying to letterhead ..................................................................................................................................... 27 Copying photographs ..................................................................................................................................... 27 Making copies using media from a selected tray ........................................................................................... 28 Copying mixed-sized media ........................................................................................................................... 28 Setting the duplex option ............................................................................................................................... 29 Reducing and enlarging copies ..................................................................................................................... 29 Adjusting copy quality .................................................................................................................................... 29 Setting collation options ................................................................................................................................. 30 Placing separator sheets between copies ..................................................................................................... 30 Setting paper saving options ......................................................................................................................... 30 Placing the date and time at the top of each page ........................................................................................ 31 Placing an overlay message on each page ................................................................................................... 31 Creating a custom job (job build) ................................................................................................................... 31 Canceling a copy job ..................................................................................................................................... 32 Copy tips ........................................................................................................................................................ 32 Chapter 3: E-mail ..............................................................................................................33 Entering an e-mail address ............................................................................................................................ 33 Using a shortcut number ................................................................................................................................ 33 Using the address book ................................................................................................................................. 34 E-mailing to a profile ...................................................................................................................................... 34 Adding e-mail subject and message information ........................................................................................... 34 Changing the output file type ......................................................................................................................... 35 E-mailing color documents ............................................................................................................................ 35 Downloaded From ManualsPrinter.com Manuals X644eX646eX646dte Input capacity 500 sheets 500 sheets 1000 sheets Standard memory 256MB 256MB 256MB Maximum memory capacity, non-network/ network768MB 768MB 768MB Hard drive No Yes Yes Option card connectors 1 1 1 Duplex ability Duplex in, simplex out Duplex in, simplex out Duplex in, duplex out Downloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com Manuals Copy Fax E-mail FT P Status/ Supplies200.01 Paper jam, [x] pages jammed. Leave paper in bin.Menus Downloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com Manuals MessageAction 42.xy Cartridge region mismatch Note:x = the MFP region, y = the cartridge regionInstall the correct cartridge for the MFP region. Region codes are: MFP region Cartridge region Location REGCDW 0 Worldwide REGCDA 1 USA and Canada REGCDE 2 EMEA REGCDR 3 Asia Pacific Region REGCDL 4 Latin America Downloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com Manuals
Using the scanner 9 Learning about the MFP Using the scanner Basic functions of the scanner The Lexmark X646e and X646dte provide copy, fax, and scan-to-network capability for large workgroups. With either of these MFPs, you can: •Make quick copies, or change the settings on the control panel to perform specific copying jobs. •Send an outgoing fax using the MFP control panel. •Send an outgoing fax to multiple fax destinations at the same time. •Scan documents and send them to your PC, an e-mail address, or an FTP destination. •Scan documents and send them to another printer (PDF by way of FTP). Automatic document feeder and flatbed Note:Color documents can be scanned to a PC, e-mail address, or an FTP destination. Printed output on this MFP is black and grayscale only, not color. The ADF (automatic document feeder) can scan multiple pages including duplex pages. The ADF has two scanner elements. When using the ADF: •Place the paper in the ADF face-up, short-edge first. •Place up to 50 sheets of plain paper on the ADF input tray. •Scan media from 114.0 x 139.4 mm (4.5 x 5.5 in.) to 215.9 x 355.6 mm (8.5 x 14 in.). •Scan jobs with mixed page sizes (letter and legal). •Scan media weight from 52 to 120 g/m 2 (14 to 32 lb). Note:Color documents can be scanned to a PC, e-mail address, or an FTP destination. •Copy and print documents at 600 dpi Note:Printed output is black and grayscale only, not color. The flatbed (platen) can be used to scan or copy single pages or book pages. When using the flatbed: •Place the document in the left rear corner. •Scan or copy media up to 215.9 x 355.6 mm (8.5 x 14 in.). •Copy books up to 25.3 mm (1 in.) thick. •Copy and print documents at 600 dpi. Downloaded From ManualsPrinter.com Manuals
Configured models 10 Learning about the MFP Configured models The following illustrations show a standard MFP and an MFP with a duplex unit and a 500-sheet drawer. Other print media handling options are also available. CAUTION: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a 2000-sheet drawer. Certain other configurations also must have a printer stand or printer base. More information is available on our Lexmark Web site at www.lexmark.com/multifunctionprinters. Standard output bin Scanner Duplex unit Standard With duplex and drawer Multipurpose feeder Tray 1 (integrated tray or standard tray) Tray 2 (500 sheets) Control panel Tray 1 (integrated tray or standard tray) Downloaded From ManualsPrinter.com Manuals