Lexmark X340 User Manual

							Printing the last page first (reverse order)
41 4
From the Layout tab, select the number of pages per sheet from the Pages Per Sheet drop–
down list.
5Click OK.
6Click OK or Print.
Printing the last page first (reverse order)
1Load paper.
2With a document open, click FileÆ Print.
3Click Properties, Options, Setup, or Preferences.
4From the Layout tab, select the Back to Front check box.
5Click OK.
6Click OK or Print.
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							Fa x in g
42
6
Faxing
You can load an original document into the ADF or on the scanner glass.
ADFScanner glass
Use the ADF for multiple–page documents.
Note:Do not load postcards, 4 x 6 cards, small items, or 
thin media (such as magazine clippings or carbonless 
paper) into the ADF. Place these items on the scanner 
glass.Use the scanner glass for single-page 
documents, postcards, 4 x 6 cards, small 
items, or thin media (such as magazine 
clippings or carbonless paper).
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							Sending a fax
43
Sending a fax
Note:Make sure the MFP is connected to an active, analog telephone line.
Sending a fax automatically
1Make sure the MFP is on.
2Load an original document face-up into the ADF or face-down on the scanner glass.
Note:Do not load postcards, 4 x 6 cards, small items, or thin media (such as magazine 
clippings) into the ADF. Place these items on the scanner glass.
3From the control panel, press Fax.
4Enter a fax number, press Speed Dial 1, 2, 3, 4, or 5, or press Phone Book to select a 
number.
Note:
If you do not have a Speed Dial list but want to create one, see Setting up 
shortcuts on page 47.
If you do not have a Phone Book list but want to create one, see Using the 
Phone Book on page 48.
5Press Start.
6If prompted, press 1 (for yes) if you have more pages, or 2 (for no) if you have finished 
scanning the entire document.
Sending a fax manually
1Make sure the MFP is on.
2Load an original document face-up into the ADF or face-down on the scanner glass.
3From the control panel, press Fax.
4Press   to get a dial tone. 
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							Sending a fax
44 5
Enter a fax number, press Speed Dial 1, 2, 3, 4, or 5, or press Phone Book to select a 
number.
Note:
If you do not have a Speed Dial list but want to create one, see Setting up 
shortcuts on page 47.
If you do not have a Phone Book list but want to create one, see Using the 
Phone Book on page 48.
6When you hear the fax tone, press Start.
The control panel prompts you for another page.
7If prompted, press 1 (for yes) if you have more pages, or 2 (for no) if you have finished 
scanning the entire document.
Sending a fax to a group (broadcast fax)
You can send a fax to as many as 8 people at once.
Note:You cannot save this group in the Phone Book.
1Load an original document into the ADF or on the scanner glass.
2From the control panel, press Fax.
3Under Fax, press Options.
4Press   or   repeatedly until Broadcast appears, and then press  .
5Press .
6Enter a fax number, and then press  . 
7Using the numeric keypad, press 1 (for Yes) if you have another number, or 2 (for No) if you 
have entered the last number.
Sending a fax at a scheduled time (delay send)
Using the delay send feature, you can scan a document now and fax it at a later time. 
1Load an original document into the ADF or on the scanner glass.
2From the control panel, press Fax.
3Under Fax, press Options.
4Press   or   repeatedly until Delay send appears, and then press  .
5Press .
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							Receiving a fax
45 6
Enter a fax number, and then press  . 
7Using the numeric keypad, press 1 (for Yes) if you have another number, or 2 (for No) if you 
have entered the last number.
8Enter the time you want to send the fax, and then press  .
Note:At the designated time, the fax numbers are dialed and the fax is sent to all of the 
designated fax numbers. If the fax transmission is unsuccessful to any of the 
numbers on the broadcast list, the unsuccessful numbers will be dialed again.
Adding a prefix before dialing
Using the prefix feature, you can dial an extension to reach an outside line or turn off call-waiting 
before sending a fax.
1From the control panel, press Menu.
2Press   or   repeatedly until Fax Defaults appears, and then press  .
3Press   or   repeatedly until Prefix appears, and then press  .
4Enter the prefix you want to dial before sending a fax, and then press  .
5Press Stop to return to the Ready prompt.
Adding a pause while dialing
Using the pause feature, you can add a pause during dialing to wait for an outside line or navigate an 
automated telephone system.
While dialing the fax number, press Redial/Pause to insert a pause. A pause is represented by a 
comma (,) on the display.
Receiving a fax 
Receiving a fax automatically
When the MFP is set to Auto Answer, it answers an incoming fax on a specified number of rings. 
Once the connection is established, the MFP automatically receives the fax.
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							Forwarding faxes
46
Receiving a fax manually
We recommend using this feature when the fax and the telephone share a telephone line. Choose 
which incoming faxes to accept by setting the MFP to manual answering mode.
1Deselect Auto Answer:
aFrom the control panel, press Fax.
bPress Menu.
cPress   or   repeatedly until FAX ADVANCED appears, and then press  .
Auto Answer appears.
dPress .
ePress   or   repeatedly until No appears on the bottom line of the display, and then 
press .
fTo return to the Ready prompt, press Stop.
2When the telephone rings, press  .
3If you hear a fax tone, press Start.
The MFP receives the fax.
Forwarding faxes
Use the fax forwarding feature if you are going to be away but still want to receive faxes. There are 
three fax forwarding settings:
Off—(Default)
Forward—The MFP sends the fax to the designated fax number.
Forward and Print—The MFP prints the fax and then sends it to the designated fax number.
Setting up fax forwarding
1From the control panel, press Fax.
2Press Menu.
3Press   or   repeatedly until FAX ADVANCED is selected.
4Press .
5Press   or   repeatedly until Fax Forwarding is selected.
6Press .
7Press   or   repeatedly until Forward or Fwd. and Print is selected.
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							Printing fax activity reports
47 8
Press .
9Enter the number to which you want to forward the fax.
10Press .
Printing fax activity reports
1From the control panel, press Fax.
2Press Menu.
3Press   or   repeatedly until REPORTS is selected.
4Press .
5Press   or   repeatedly until Fax Call log or Fax Job log is selected.
6Press .
Customizing fax settings
Setting up shortcuts
To make sending faxes easier, you can enter up to 99 shortcuts.
1From the control panel, press Fax.
2Press Phone Book.
3Press   or   repeatedly until Edit is selected.
4Press .
Add appears on the display.
5Press .
6Enter the shortcut number (1–99), and then press  .
Note:
Shortcuts do not have to be entered in order.
Shortcuts 1–10 can be accessed through the Speed Dial buttons. For more 
information, see Using the Speed Dial buttons on page 48.
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							Customizing fax settings
48 7
Enter the shortcut name using the keypad, and then press  . For more information, see 
Entering characters on page 50.
Note:The MFP does not support double–byte characters for names, such as Chinese, 
Japanese, or Korean. You cannot enter a name using these languages.
8Enter a fax number, and then press  .
9Using the numeric keypad, press 1 (for Yes) if you have another number, or 2 (for No) if you 
are finished.
Using the Speed Dial buttons
You can access shortcuts 1–5 and 6–10 with the Speed Dial buttons. These buttons are 
automatically programmed when you program shortcuts 1–10. For instructions on how to add 
shortcuts to the Phone Book, see Setting up shortcuts on page 47.
1Load an original document into the ADF or on the scanner glass.
2From the control panel, press Fax.
3Press a Speed Dial button.
aPress Speed Dial 1, 2, 3, 4, or 5 for the first five shortcuts.
bPress Shift, and then press Speed Dial 1, 2, 3, 4, or 5 for shortcuts 6–10.
Note: Shift + Speed Dial 1 is shortcut 6. Shift + Speed Dial 2 is shortcut 7, and so on.
4Press .
5Press Start.
Using the Phone Book
To access the Phone Book menu, press Phone Book.
Use thisTo
Edit Edit an individual shortcut, create a new shortcut, or delete a shortcut.
Search Search for shortcuts by number or by name.
To search by shortcut number, press # followed by the two–digit shor tcut, 
and then press 
.
To search by name, press the number that contains the first letter of the 
desired shortcut name, and then press   or   to scroll through the 
shortcuts. When the name you want is selected, press 
.
Print Print all shortcuts (1–99) listed in the Phone Book.
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							Customizing fax settings
49
Setting the distinctive ring
1From the control panel, press Fax.
2Press Menu.
3Press   or   repeatedly until FAX DEFAULTS is selected.
4Press .
5Press   or   repeatedly until Distinct Ring is selected.
6Press .
7Press   or   repeatedly until the setting you want is selected.
8Press   or   to turn the setting on or off.
9Press   to save the setting.
Setting the Station ID
1From the control panel, press Fax.
2Press Menu.
3Press   or   repeatedly until FAX DEFAULTS is selected.
4Press .
5Press   or   repeatedly until Station ID is selected.
6Press .
7Enter the fax machine number, and press   to save.
8Enter a name for the fax machine using the keypad, and then press   to save. For more 
information, see Entering characters on page 50.
Note:
The name for the fax machine should not exceed 20 characters.
The MFP does not support double–byte characters for names, such as 
Chinese, Japanese, or Korean. You cannot enter a name using these 
languages.
9Press Stop to return to the Ready prompt.
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							Canceling a fax job
50
Entering characters
To enter a name for a fax job or the station ID, use the alphanumeric keypad. Press the appropriate 
key repeatedly until the character you want to use appears on the display.
Note:
To add a space, press  .
To go back a space, press  .
Canceling a fax job
1Under Fax, press Options.
2Press   or   repeatedly until Cancel appears on the top line of the display.
3Press .
4Press   or   repeatedly until you see the job that you want to cancel, and then press  .
5Press 1 to verify that you want to cancel the job or 2 to return to the menu. 
KeyCharacters
11 @
2A B C a b c 2
3 D E F d e f 3
4 G H I g h i 4
5J K L j k l 5
6M N O m n o 6
7P Q R S p q r s 7
8 T U V t u v 8
9 W X Y Z w x y z 9
0 0 . / + - + : ; ? ! < > ( ) [ ]
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