Lexmark X340 User Manual

							Using the control panel buttons
21
11 Redial/PauseIn Fax mode, redial the last number entered.
Insert a three–second pause in the number to be dialed to wait for an 
outside line or get through an automated answering system. Enter a 
pause only when you have already begun programming the number.
12 Phone Book Access any of the programmed shortcuts. For more information on 
programming a shortcut, see Setting up shortcuts on page 47.
Use thisTo
13Scroll through menu options.
Decrease a number.
14Scroll through menu options.
Increase a number.
15Choose the option that appears on the display.
Save settings.
16 Numeric keypadIn Copy mode: Select the number of copies you want to make.
In Fax mode:
Enter fax numbers.
Select letters when creating a Phone Book entry.
Type numbers to enter or edit the time or date on the display.
17 Content Select the type of material being copied or faxed. Select one of 
the following choices:
Te x t
Mixed–text and photo
Photo
18 Start Start a copy, scan, or fax job, depending on which mode is 
selected.
PressTo
13 1415
16
19 18 17
20 21 22
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							Using the control panel menus
22
Using the control panel menus
Navigating the control panel menus
1Press Menu.
2Press   or   repeatedly until the menu you want appears, and then press  .
3Press   or   repeatedly until the menu option you want appears, and then press  .
4Press   or   repeatedly until the setting you want appears.
5Press   to save the setting.
Printing a list of menu items
1From the control panel, press Menu.
2Press   or   repeatedly until REPORTS appears, and then press  .
3Press   or   repeatedly until Print Menus appears, and then press  .
The MFP prints a list of all available menus and default settings.
Printing a network setup page (X342n only)
You can print a network setup page to review the network settings. 
Note:This menu item is only available when the USB cable is unplugged.
1From the control panel, press Menu.
2Press   or   repeatedly until REPORTS appears, and then press  .
3Press   or   repeatedly until Network Setup appears, and then press  .
19 StopReturn settings to their default values, depending on which 
mode is selected.
Cancel a copy, scan, or fax job.
Exit a menu.
20 Darkness Select one of five darkness settings.
21 Menu Display a control panel menu or submenu.
22 Back Return to the previous menu without saving any changes.
Note:Press   before pressing Back to save your settings.
Use thisTo
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							Using the control panel menus
23 4
The MFP prints the network setup page.
Copy Defaults menu
Fax Advanced menu
Use thisTo
Darkness Improve the readability of a copy by darkening a light document or lightening a 
dark document.
Content Specify the type of document being copied: Text, Mixed, or Photo.
Number Specify how many copies to print.
Scale Specify the percentage for enlarging or reducing an image copy.
Collate Collate copies as they exit.
Paper Source Select the paper source you want to use.
Paper Saver Choose how many page images to print on a page.
Use thisTo
Auto Answer Modify answer settings.
Behind PABX Indicate if there is a telephone switching device.
Dial Method Select where the dialing method should be pulse or tone for a fax job.
Fax Forwarding Forward a fax to another fax machine.
Fax Footer Add a footer to a fax.
Auto Reduce Automatically reduce the size of a document for faxing.
Confirmation Print a confirmation page each time a fax is sent or if there is an error while 
faxing.
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							Using the control panel menus
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Fax Defaults menu
Changing the default mode
The MFP settings default to copy mode. To select another mode as default:
1Press Menu.
2Press   or   repeatedly until MACHINE SETUP appears, and then press  .
3Press   or   repeatedly until Mode appears, and then press  .
4Press   or   repeatedly until the mode you want appears.
5Press   to save the setting.
Setting the Timeout option
If you change the copy or fax settings using the control panel buttons for a specific job, the MFP will 
restore the default settings after a set period of time. 
Use thisTo
Content Choose the quality of the image being sent.
Note:Changing the content may also increase the time necessary to send the 
fax.
Original Size Specify the default size of original documents to be faxed.
Darkness Improve the readability of a fax by darkening a light document or lightening a 
dark document.
Rings Specify the number of rings before the MFP automatically answers an 
incoming fax.
Distinct Ring Choose the type of ring that indicates an incoming fax, if the fax number has a 
distinct ring.
Redials Choose the number of redial attempts after a failed fax transmission.
Redial Wait Choose the number of minutes to wait before an automatic redial.
Paper Source Select the paper source you want to use.
Speaker Turn the speaker on or off to monitor the fax tone.
Volume Specify the volume of the telephone ring for incoming faxes or specify the 
volume of the speaker to monitor the fax tone.
Prefix Set an extension to dial before dialing any autodial number. For example, 
enter a prefix if you must dial an extension to reach an outside line.
ECM Ensure accurate, error–free transmission with another ECM–equipped fax 
machine.
Station ID Set the fax machine number or ID name that appears on the fax header.
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							Using the control panel menus
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To set the length of time the MFP waits before restoring default settings:
1Press Menu. 
2Press   or   repeatedly until MACHINE SETUP appears, and then press  .
3Press   or   repeatedly until Timeout appears, and then press  .
4Press   or   repeatedly until the length of time you want appears, and then press  .
5Press Back repeatedly to return to the Ready prompt.
Setting the network options (X342n only)
Note:These menu items are only available when the USB cable is unplugged.
1Press Menu. 
2Press   or   repeatedly until NETWORK SETUP appears, and then press  .
3Press   or   repeatedly until one of the following appears:
Enable DHCP
IP Address
Netmask
Gateway
4Press   to make adjustments to any of the above items. After making the necessary 
adjustments, press   and the printer will save your settings and return to the Ready prompt.
If no adjustments are made, press Back repeatedly to return to the Ready prompt.
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							Using the MFP software
26
Using the MFP software
Using Print Properties
Print Properties is the software that controls the printing function when the printer is connected to a 
computer. You can change the settings in Print Properties based on the type of project you want to 
create. 
Opening Print Properties
You can open Print Properties from almost any program:
1With a document open, click FileÆ Print.
2From the Print dialog, click Properties, Preferences, Options, or Setup.
Using the Print Properties tabs
Use thisTo
Print Properties Select the best print settings for the document you are 
printing.
Presto! PageManagerScan, share, and organize photos and documents.
View, edit, send, and back up files in many formats.
QLINKScan to various applications.
Configure additional applications for scanning. For more 
information, see page 56.
Customize scan settings. For more information, see 
page 58.
Ta bOptions
LayoutSelect the orientation of the document on the printed page: 
portrait or landscape.
Choose the order to print the pages.
Choose the number of pages to print per sheet.
Paper/QualityChoose the paper source.
Specify the type of paper loaded.
Watermark Add, edit, or remove a watermark.
Profiles Add personal profiles.
About Lists copyright and file versions.
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							Using the MFP software
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Using Presto! PageManager (USB attach only)
Use Presto! PageManager to scan, share, and organize photos and documents.
To open Presto! PageManager, click Start
Æ Programs or All ProgramsÆ 
Lexmark Applications
Æ Presto! PageManager.
To access the Presto! PageManager Help:
1Open Presto! PageManager.
2Click HelpÆ Help.
Using QLINK (USB attach only)
With QLINK, you can:
Scan to various applications.
Configure additional applications for scanning. For more information, see page 56.
Customize scan settings. For more information, see page 58.
To open QLINK, use one of the following methods:
From the MFP control panel, press Scan.
Double-click the QLINK icon on the desktop.
Click Start
Æ Programs or All ProgramsÆ LexmarkÆ Lexmark X34x SeriesÆ QLINK.
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							Loading paper and original documents
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4
Loading paper and original documents
Loading paper in the paper tray
1Make sure:
You use paper designed for laser printers.
The paper is not used or damaged.
If you are using specialty paper, you follow the instructions that came with the paper.
You do not force paper into the MFP.
Set the correct paper type in the control panel, or using the computer. For more 
information, see Setting the paper type and size.
2Remove the paper tray.
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							Loading paper in the paper tray
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Holding the tray on a stable surface, press the guide lock, and slide the rear guide until it 
locks at the paper length you want. 
Note:To load longer paper, such as legal size paper:
Press the button at the back of the paper tray, and extend the tray until it locks 
into place. 
Attach the dust cover to the rear of the MFP to protect the paper that extends 
beyond the edge of the MFP.
4Prepare a stack of paper for loading by flexing or fanning it back and forth. Straighten the 
edges on a level surface.
1
2
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							Loading paper in the paper tray
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Load the paper with the print side facing down. 
Note:Load letterhead paper with the design side facing down. The top edge of the sheet 
should be placed at the front of the tray.
6Make sure the paper is below the maximum fill lines on the left inside wall of the tray.
Note:Overloading paper may cause paper jams.
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