Lexmark W840n User Manual

							Windows
21
Installing drivers for network printing
Install the printer driver (or subset) on network clients
Using the point and print method
Note:This method is usually the best use of system resources. The server handles driver modifications and 
the print job processing. This lets network clients return to applications much faster.
With this method, a subset of driver information is copied from the server to the client computer. This is just enough 
information to send a print job to the printer.
1Double-click Network Neighborhood on the Windows desktop of the client computer.
2Locate the host name of the server computer, and double-click the host name.
3Right-click the shared printer name, and click Install.
Wait a few minutes for the driver information to be copied from the server computer to the client computer and for 
a new printer object to be added to the Printers folder. The time this takes varies based on network traffic and 
other factors.
4Close Network Neighborhood.
5Print a test page to verify printer installation.
Using the peer-to-peer method
With this method, the printer driver is fully installed on each client computer. Network clients retain control of driver 
modifications. The client computer handles the print job processing.
1Click StartÆ SettingsÆ Printers.
2Click Add Printer to launch the Add Printer wizard.
3Click Next.
4Click Network Printer, and click Next.
5Enter the printer name or URL (if on the Internet or an intranet), and click Next.
If the printer name or URL is unknown, leave the text box blank, and click Next.
6Select the network printer from the Shared printers list. If the printer is not listed, enter the path of the printer in the 
text box. 
The path looks similar to the following:
\\\
Note:If this is a new printer, prompts may occur to install a printer driver. If no system driver is available, 
provide a path to available drivers.
The server host name is the name of the server computer that identifies it to the network. The shared printer name 
is the name assigned during the server installation process.
7Click OK.
8Select whether this printer will be the default printer for the client, and click Finish.
9Print a test page to verify printer installation.
Configuring Drag‘N’Print
Note:Drag’N’Print™ support is not available for all printers.
For detailed configuration instructions, launch the drivers CD, click View Documentation, and click Software and utilities.
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							Macintosh
22
Installing drivers for network printing
Macintosh
Note:A PostScript Printer Description (PPD) file provides detailed information about the capabilities of a 
printer to UNIX or Macintosh computers.
To print to a network printer, each Macintosh user must install a custom PostScript Printer Description (PPD) file, and either 
create a desktop printer on the computer (Mac OS 9.x) or create a print queue in Print Center (Mac OS X).
Mac OS X
Step 1: Install a custom PPD file
1Install a PostScript Printer Description (PPD) file on the computer.
aInsert the drivers CD.
bDouble-click the installer package for the printer. 
Note:A PPD file provides detailed information about the capabilities of a printer to the Macintosh computer.
cClick Continue on the Welcome screen and again after viewing the Readme file.
dClick Continue after viewing the license agreement, and click Agree to accept the terms of the agreement. 
eSelect a Destination, and click Continue.
fOn the Easy Install screen, click Install.
gEnter the user password, and click OK. All the necessary software is installed on the computer.
hClick Close when installation is complete.
Step 2: Create a print queue in Print Center or Printer Setup Utility
Using AppleTalk Printing
Follow these steps to create a print queue using AppleTalk Printing.
1Open Finder, click Applications, and click Utilities.
2Double-click Print Center or Printer Setup Utility.
3Choose Add Printer from the “Printers” menu.
4Choose AppleTalk from the pop-up menu.
Note:Look on the network setup page under the “AppleTalk” heading to know which zone or printer to 
select. 
5Select the AppleTalk zone from the list.
6Select the new printer from the list, and click Add.
7Verify printer installation:
aOpen Finder, click Applications, and click Tex t E d i t.
bChoose Print from the “File” menu.
cChoose Summary from the “Copies & Pages” pop-up menu.
Note:Look on the Network Setup page under the “AppleTalk” heading to find the default name of the printer 
to know which printer to select.
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							Macintosh
23
Installing drivers for network printing
If the PPD file displayed in the Summary window is correct for the printer, then printer setup is complete.
If the PPD file displayed in the Summary window is not correct for the printer, delete the printer from the 
printer list in Print Center or Printer Setup Utility, and repeat Step 1: Install a custom PPD file.
Using IP Printing
Follow these steps to create a print queue using IP Printing. To create an AppleTalk print queue, see Step 2: Create a print 
queue in Print Center or Printer Setup Utility.
1Open Finder, click Applications, and click Utilities.
2Double-click Print Center or Printer Setup Utility.
3Choose Add Printer from the “Printers” menu.
4Choose IP Printing from the pop-up menu.
5Enter the IP address or the printer DNS name in the Printer Address box.
6Choose Lexmark from the “Printer Model” pop-up menu.
7Select the new printer from the list, and click Add.
8Verify printer installation:
aOpen Finder, click Applications, and click Tex t E d i t.
bChoose Print from the “File” menu.
cChoose Summary from the “Copies & Pages” pop-up menu. 
dDo one of the following:
If the PPD file displayed in the Summary window is correct for the printer, then printer setup is complete.
If the PPD file displayed in the Summary window is not correct for the printer, delete the printer from the 
printer list in Print Center or Printer Setup Utility, and repeat Step 1: Install a custom PPD file.
Mac OS 9.x
Step 1: Install a custom PPD file
1Insert the drivers CD.
aDouble-click Classic, and double-click the installer package for the printer.
Note:A PPD file provides detailed information about the capabilities of a printer to the Macintosh computer.
bChoose the language needed for use, and click Continue.
cClick Continue after viewing the Readme file.
dClick Continue after viewing the license agreement, and click Agree to accept the terms of the agreement.
eOn the Easy Install screen, click Install. All the necessary files are installed on the computer.
fClick Close when installation is complete.
Note:A PPD for the printer is also available in a downloadable software package on the Lexmark Web site 
at www.lexmark.com.
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							UNIX/Linux
24
Installing drivers for network printing
Step 2: Create a desktop printer
1In the Chooser, select the LaserWriter 8 driver.
2For a routed network, select the default zone from the list. For the zone to select, look on the Network Setup page 
under AppleTalk for Zone.
3Select the new printer from the list.
4For printer to select, look on the Network Setup page under the “AppleTalk” heading to find the default name of the 
printer.
5Click Create.
6Make sure there is an icon next to the printer name in the Chooser.
7Close the Chooser window.
8Verify printer installation.
aClick the desktop printer icon just added.
bChoose Printing
Æ Change Setup.
–If the PPD file displayed in the PostScript Printer Description (PPD) file portion of the menu is correct for the 
printer, printer setup is complete.
–If the PPD file displayed in the PostScript Printer Description (PPD) file portion of the menu is not correct for 
the printer, repeat Step 1: Install a custom PPD file.
UNIX/Linux
The printer supports many UNIX and Linux platforms, such as Sun Solaris and Red Hat. Visit the Lexmark Web site at 
www.lexmark.com for a complete list of supported UNIX and Linux platforms.
Note:The Sun Solaris and Linux packages are available on the drivers CD and on the Lexmark Web site at 
www.lexmark.com.
We provide a printer driver package for each supported UNIX and Linux platform. The User’s Guide in each package gives 
detailed instructions for installing and using Lexmark printers in UNIX and Linux environments.
These packages are available for download from the Lexmark Web site. The driver package needed is also on the drivers 
CD.
NetWare
The printer supports Novell Distributed Print Services (NDPS/iPrint). For the latest information about installing a network 
printer in a NetWare environment, launch the drivers CD, and click View Documentation.
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							Installing options
25
4Installing options
CAUTION:If you are installing memory or option cards sometime after setting up the printer, turn the printer off 
and unplug the power cord before continuing.
You can customize the printer memory capacity and connectivity by adding optional cards. The instructions in this section 
help you install any of the following options:
Memory cards
–Printer memory
–Flash memory
Firmware cards
–Bar Code
–For ms
–IPDS and SCS/TNe
–PRESCRIBE
–PrintCryption™
Other options
–Printer hard disk
–External Serial Adapter
–Tri-Port Adapter
–Infrared Adapter
–USB/Parallel 1284-C interface card
–Coax/Twinax Adapter 
–Internal print servers (also called internal network adapters or INAs)
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							Accessing the printer system board
26
Installing options
Accessing the printer system board
You must access the printer system board to install printer memory, flash memory, a hard disk, or an option card.
CAUTION:Turn the printer off, and unplug the power cord before continuing.
1Loosen the screws on the access panel located on the back side of the printer.
2Remove the panel from the printer, and set it aside.
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							Accessing the printer system board
27
Installing options
Use the illustration to locate the connector for the option you want to install.
Option card connector
Printer memory card connector
Flash memory or 
firmware card 
connectors Hard disk connector
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							Installing a printer memory card
28
Installing options
Installing a printer memory card
Complete the following instructions to install a printer memory card.
Note:Memory cards designed for other Lexmark printers may not work with your printer.
1Remove the system board access panel. (See Accessing the printer system board.)
2Push open the latches on both ends of the memory card connector.
3Unpack the memory card.
Warning:Printer memory cards are easily damaged by static electricity. Touch something metal such as the 
printer frame before you touch a memory card.
Avoid touching the connection points along the edge of the card. Save the packaging.
4Align the notches on the bottom of the card with the notches on the connector.
5Push the memory card firmly into the connector until the latches on either end of the connector snap into place.
It may require some force to fully seat the card.
6Make sure each latch fits over the notch on the end of the card.
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							Installing a flash memory or firmware card
29
Installing options
Installing a flash memory or firmware card
Note:Flash memory and firmware cards designed for other Lexmark printers may not work with your printer.
1Remove the system board access panel. (See Accessing the printer system board.)
2Unpack the flash memory or firmware card.
Warning:Flash memory and firmware cards are easily damaged by static electricity. Touch something metal 
such as the printer frame before you touch a card.
3Holding the flash memory or firmware card by the locking clips, align the plastic pins on the card with the holes on 
the system board.
4Push the flash memory or firmware card firmly into place, and release the locking clips.
The entire length of the connector on the flash memory or firmware card must touch the system board and be 
locked into the connector.
Be careful not to damage the connectors.
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							Installing an option card
30
Installing options
Installing an option card
Warning:Option cards are easily damaged by static electricity. Touch something metal such as the printer 
frame before you touch a memory card.
Note:You need a small Phillips screwdriver to attach the option card to the system board.
1Remove the system board access panel. (See Accessing the printer system board.)
2Open the system board door.
3Locate the card connector on the system board.
4Remove the screws and the cover plate, and save them. 
5Unpack the card. Save the packaging materials.
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