Lexmark W840n User Manual

							Setting security using the Embedded Web Server (EWS)
111
Administrative support
Printing Lockout
Printing Lockout lets you lock or unlock a printer using an assigned PIN. When locked, every job the printer receives will 
buffer to the hard disk. A user can print jobs only by entering the correct PIN on the operator panel. You can assign a PIN 
through the Web page of the device.
Note:This setting is only available when a hard disk is installed.
Note:Back channel data will be processed while the printer is locked. Reports such as user or event logs 
can be retrieved from a locked printer.
To set Printing Lockout:
1Open your Web browser. In the address line, enter the IP address of the printer you want to configure using the 
for mat: http://ip_address/.
2Click Configuration.
3Under Other Settings, click Security.
4Click Printer Lockout PIN.
Confidential Print Setup
Confidential Print Setup lets you designate a maximum number of PIN entry attempts and set an expiration time for print 
jobs. When a user exceeds a specific number of PIN entry attempts, all of that user’s print jobs are deleted. When a user 
has not printed their jobs within a designated time period, the print jobs are deleted. To activate Confidential Print Setup:
Note:This feature is only available on network models.
1Open your Web browser. In the address line, enter the IP address of the printer you want to configure using the 
for mat: http://ip_address/.
2Click Configuration.
3Under Other Settings, click Security.
4Click Confidential Print Setup.
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Notices
Licensing notice
Electronic emission notices
The United Kingdom Telecommunications Act 
1984
Noise emission levels
ENERGY STAR
Waste from Electrical and Electronic 
Equipment (WEEE) directive
Laser notice
Radio frequency statements
European Community (EC) directives 
conformity
India emissions notice
Statement of Limited Warranty for 
Lexmark W840Licensing notice
The printer resident software contains software developed and 
copyrighted by Lexmark.
In addition, the printer resident software may contain:
Lexmark modified software licensed under the provisions of 
the GNU General Public License version 2 and/or the GNU 
Lesser General Public License version 2.1
Software licensed under the BSD license
Software licensed under other licenses
Click the title of the document you want to review:
BSD License and Warranty statements
GNU General Public License
Open Source License
The Lexmark modified third-party software covered by these third-
party licenses is free software; you can redistribute it and/or modify 
it under the terms of the licenses referenced above. These licenses 
do not provide you any rights to the Lexmark copyrighted software 
in this printer.
Since the third-party licensed software the Lexmark modifications 
are based on is supplied explicitly without warranty, use of the 
Lexmark modified version is similarly provided without warranty. 
See the warranty disclaimers in the referenced licenses for 
additional details.
To obtain source code files for the Lexmark modified GNU licensed 
software, launch the drivers CD that shipped with your printer and 
click Contact Lexmark.
For source code that is required to be made available with the 
product, see the publications CD in the en/OpenSource directory.
Electronic emission notices
Federal Communications Commission (FCC) 
compliance information statement
The Lexmark W840, Machine Type 4024, has been tested and 
found to comply with the limits for a Class A digital device, pursuant 
to Part 15 of the FCC Rules. Operation is subject to the following 
two conditions: (1) this device may not cause harmful interference, 
and (2) this device must accept any interference received, including 
interference that may cause undesired operation.
The FCC Class A limits are designed to provide reasonable 
protection against harmful interference when the equipment is 
operated in a commercial environment. This equipment generates, 
uses, and can radiate radio frequency energy and, if not installed 
and used in accordance with the instruction manual, may cause 
harmful interference to radio communications. Operation of this 
equipment in a residential area is likely to cause harmful 
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							Notices
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Notices
interference, in which case the user will be required to correct the 
interference at his own expense.
The manufacturer is not responsible for any radio or television 
interference caused by using other than recommended cables or by 
unauthorized changes or modifications to this equipment. 
Unauthorized changes or modifications could void the users 
authority to operate this equipment.
Note:To assure compliance with FCC regulations on 
electromagnetic interference for a Class A computing device, use a 
properly shielded and grounded cable such as Lexmark part 
number 12A2405 for USB attach or 1329605 for parallel attach. 
Use of a substitute cable not properly shielded and grounded may 
result in a violation of FCC regulations.
Industry Canada compliance statement
This Class A digital apparatus meets all requirements of the 
Canadian Interference-Causing Equipment Regulations.
Avis de conformité aux normes de l’industrie du 
Canada 
Cet appareil numérique de la classe A respecte toutes les 
exigences du Règlement sur le matériel brouilleur du Canada.
European Community (EC) directives conformity 
 A declaration of conformity with the requirements of the directives 
has been signed by the Director of Manufacturing and Technical 
Support, Lexmark International, S.A., Boigny, France.
This product satisfies the Class A limits of EN 55022 and safety 
requirements of EN 60950.
Radio interference notice
Warning:This is a Class A product. In a domestic environment, 
this product may cause radio interference, in which case, the user 
may be required to take adequate measures.
Japanese VCCI notice
Korean MIC statement
If this symbol appears on your product, the accompanying 
statement is applicable.
This equipment has undergone EMC registration as a business 
product. It should not be used in a residential area.
The United Kingdom 
Telecommunications Act 1984
This apparatus is approved under the approval number NS/G/1234/
J/100003 for the indirect connections to the public 
telecommunications systems in the United Kingdom.
Noise emission levels
The following measurements were made in accordance with ISO 
7779 and reported in conformance with ISO 9296.
ENERGY STAR
The EPA ENERGY STAR Office Equipment 
program is a partnership effort with office 
equipment manufacturers to promote the 
introduction of energy-efficient products and 
to reduce air pollution caused by power 
generation.
Companies participating in this program introduce products that 
power down when they are not being used. This feature will cut the 
energy used by up to 50 percent. Lexmark is proud to be a 
participant in this program.
As an ENERGY STAR Partner, Lexmark International, Inc. has 
determined that this product meets the ENERGY STAR guidelines 
for energy efficiency.
Waste from Electrical and 
Electronic Equipment (WEEE) 
directive
The WEEE logo signifies specific recycling programs and 
procedures for electronic products in countries of the European 
Union. We encourage the recycling of our products. If you have 
further questions about recycling options, visit the Lexmark Web 
site at www.lexmark.com for your local sales office phone number.
1-meter average sound pressure, dBA
Printing 56
Idling 30
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Notices
Laser notice
The printer is certified in the U.S. to conform to the requirements of 
DHHS 21 CFR Subchapter J for Class I (1) laser products, and 
elsewhere is certified as a Class I laser product conforming to the 
requirements of IEC 60825-1.
Class I laser products are not considered to be hazardous. The 
printer contains internally a Class IIIb (3b) laser that is nominally a 
5 milliwatt gallium arsenide laser operating in the wavelength region 
of 770-795 nanometers. The laser system and printer are designed 
so there is never any human access to laser radiation above a 
Class I level during normal operation, user maintenance, or 
prescribed service condition.
LUOKAN 1 LASERLAITE
VA R O I T U S! Laitteen käyttäminen muulla kuin tässä 
käyttoohjeessa mainitulla tavalla saattaa altistaa käyttäjän 
turvallisuusluokan 1 ylittävälle näkymättömälle lasersäteilylle.
KLASS 1 LASER APPARAT
VARNING! Om apparaten används på annat sätt än i denna 
bruksanvisning specificerats, kan avnändaren utsättas för osynlig 
laserstrålning, som överskrider gränsen för laserklass 1.
Radio frequency statements
Exposure to radio frequency radiation
The radiated output power of this device is far below the FCC radio 
frequency exposure limits. A minimum separation of 20 cm (8 
inches) must be maintained between the antenna and any persons 
for this device to satisfy the RF exposure requirements of the FCC.
Industry Canada compliance statement
This device complies with Industry Canada specification RSS-210. 
Operation is subject to the following two conditions: (1) this device 
may not cause interference, and (2) this device must accept any 
interference received, including interference that may cause 
undesired operation of the device.
Avis de conformité aux normes de l’industrie du 
Canada
Cet appareil est conforme à la spécification RSS-210 dIndustry 
Canada. Son fonctionnement est soumis aux deux conditions 
suivantes: (1) cet appareil ne peut engendrer aucune interférence 
et (2) il doit accepter toute interférence quil reçoit, y compris celles 
qui peuvent altérer son fonctionnement.
European Community (EC) 
directives conformity
This product is in conformity with the protection requirements of EC 
Council directives 89/336/EEC, 73/23/EEC, and 1999/5/EC on the 
approximation and harmonization of the laws of the Member States 
relating to electromagnetic compatibility, safety of electrical 
equipment designed for use within certain voltage limits and on 
radio equipment and telecommunications terminal equipment.
Compliance is indicated by the CE marking.
A declaration of conformity with the requirements of the directives 
is available from the Director of Manufacturing and Technical 
Support, Lexmark International, S. A., Boigny, France.
This product satisfies the limits of EN 55022 (Class A); safety 
requirements of EN 60950; radio spectrum requirements of ETSI 
EN 300 330-1 and ETSI EN 300 330-2; and the EMC requirements 
of EN 55024, ETSI EN 301 489-1 and ETSI EN 301 489-3.
EnglishHereby, Lexmark International Inc., declares that 
this Short Range Device is in compliance with the 
essential requirements and other relevant 
provisions of Directive 1999/5/EC.
FinnishValmistaja Lexmark International Inc. vakuuttaa 
täten että Short Range Device tyyppinen laite on 
direktiivin 1999/5/EY oleellisten vaatimusten ja sitä 
koskevien direktiivin muiden ehtojen mukainen.
DutchHierbij verklaart Lexmark International Inc. dat het 
toestel Short Range Device in overeenstemming is 
met de essentiële eisen en de andere relevante 
bepalingen van richtlijn 1999/5/EG
Bij deze verklaart Lexmark International Inc. dat 
deze Short Range Device voldoet aan de 
essentiële eisen en aan de overige relevante 
bepalingen van Richtlijn 1999/5/EC.
FrenchPar la présente Lexmark International Inc. déclare 
que lappareil Short Range Device est conforme 
aux exigences essentielles et aux autres 
dispositions pertinentes de la directive 1999/5/CE
Par la présente, Lexmark International Inc. déclare 
que ce Short Range Device est conforme aux 
exigences essentielles et aux autres dispositions 
de la directive 1999/5/CE qui lui sont applicables
SwedishHärmed intygar Lexmark International Inc. att 
denna Short Range Device står I 
överensstämmelse med de väsentliga 
egenskapskrav och övriga relevanta 
bestämmelser som framgår av direktiv 1999/5/EG.
DanishUndertegnede Lexmark International Inc. erklærer 
herved, at følgende udstyr Short Range Device 
overholder de væsentlige krav og øvrige relevante 
krav i direktiv 1999/5/EF
0682
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							Notices
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Notices
India emissions notice
This device uses very low power low range RF communication that 
has been tested and found not to cause any interference 
whatsoever. The manufacturer is not responsible in case of any 
disputes arising out of requirement of permissions from any local 
authority, regulatory bodies or any organization, required by the 
end-user to install and operate this product at his premises.
Statement of Limited Warranty 
for Lexmark W840
Lexmark International, Inc. Lexington, KY
This limited warranty applies to the United States and Canada. For 
customers outside the U.S., refer to the country-specific warranty 
information that came with your product.
This limited warranty applies to this product only if it was originally 
purchased for your use, and not for resale, from Lexmark or a 
Lexmark Remarketer, referred to in this statement as Remarketer.
Limited warranty
Lexmark warrants that this product:
Is manufactured from new parts, or new and serviceable 
used parts, which perform like new parts
Is, during normal use, free from defects in material and 
workmanship
If this product does not function as warranted during the warranty 
period, contact a Remarketer or Lexmark for repair or replacement 
(at Lexmarks option).
If this product is a feature or option, this statement applies only 
when that feature or option is used with the product for which it was 
intended. To obtain warranty service, you may be required to 
present the feature or option with the product.
If you transfer this product to another user, warranty service under 
the terms of this statement is available to that user for the  GermanHiermit erklärt Lexmark International Inc., dass 
sich dieser/diese/dieses Short Range Device in 
Übereinstimmung mit den grundlegenden 
Anforderungen und den anderen relevanten 
Vorschriften der Richtlinie 1999/5/EG befindet. 
(BMWi)
Hiermit erklärt Lexmark International Inc. die 
Übereinstimmung des Gerätes Short Range 
Device mit den grundlegenden Anforderungen und 
den anderen relevanten Festlegungen der 
Richtlinie 1999/5/EG. (Wien)
GreekΜε την παρουσα Lexmark International Inc. 
δηλωνει οτι Short Range Device συµµορφωνεται 
προσ τισ ουσιωδεισ απαιτησεισ και τισ λοιπεσ 
σΧετικεσ διαταξεισ τησ οδηγιασ 1999/5/EK.
ItalianCon la presente Lexmark International Inc. 
dichiara che questo Short Range Device è 
conforme ai requisiti essenziali ed alle altre 
disposizioni pertinenti stabilite dalla direttiva 1999/
5/CE.
SpanishPor medio de la presente Lexmark International 
Inc. declara que el Short Range Device cumple 
con los requisitos esenciales y cualesquiera otras 
disposiciones aplicables o exigibles de la Directiva 
1999/5/CE
PortugueseLexmark International Inc. declara que este Short 
Range Device está conforme com os requisitos 
essenciais e outras provisões da Directiva 1999/5/
CE.
CzechLexmark International Inc. tímto prohlašuje, že 
tento výrobek s typovým oznacením Short Range 
Device vyhovuje základním požadavkum a dalším 
ustanovením smernice 1999/5/ES, které se na 
tento výrobek vztahují.
HungarianLexmark International Inc. ezennel kijelenti, hogy 
ez a Short Range Device termék megfelel az 
alapveto követelményeknek és az 1999/5/EC 
irányelv más vonatkozó ndelkezéseinek.
EstonianKäesolevaga kinnitab Lexmark International Inc. 
seadme Short Range Device vastavust direktiivi 
1999/5/EÜ põhinõuetele ja nimetatud direktiivist 
tulenevatele teistele asjakohastele sätetele.
LatvianAr šo Lexmark International Inc. deklare, ka Short 
Range Device atbilst Direktivas 1999/5/EK 
butiskajam prasibam un citiem ar to saistitajiem 
noteikumiem.
LithuanianLexmark International Inc. deklaruoja, kad 
irenginys Short Range Device tenkina 1999/5/EB 
Direktyvos esminius reikalavimus ir kitas sios 
direktyvos nuostatas
MalteseHawnhekk, Lexmark International Inc., jiddikjara li 
dan Short Range Device jikkonforma mal-htigijiet 
essenzjali u ma provvedimenti ohrajn relevanti li 
hemm fid-Dirrettiva 1999/5/EC
PolishLexmark International Inc., deklarujemy z pelna 
odpowiedzialnoscia, ze wyrób Short Range Device 
spelnia podstawowe wymagania i odpowiada 
warunkom zawartym w dyrektywie 1999/5/EC
SlovakLexmark International Inc. týmto vyhlasuje, že 
tento Short Range Device vyhovuje technickým 
požiadavkám a ïalším ustanoveniam smernice 
1999/5/ES, ktoré sa na tento výrobok vz″ahujú.
SlovenianS tem dokumentom Lexmark International Inc., 
izjavlja, da je ta Short Range Device v skladu z 
bistvenimi zahtevami in z drugimi ustreznimi 
dolocili Direktive 1999/5/EC
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Notices
remainder of the warranty period. You should transfer proof of 
original purchase and this statement to that user.
Limited warranty service
The warranty period starts on the date of original purchase and 
ends 12 months later as shown on the purchase receipt provided 
that the warranty period for any supplies and for any maintenance 
items included with the printer shall end earlier if it, or its original 
contents, are substantially used up, depleted, or consumed. Fuser 
Units, Paper Feed items, and any other items for which a 
Maintenance Kit is available are substantially consumed when the 
printer displays a Life Warning or Scheduled Maintenance 
message for such item.
To obtain warranty service you may be required to present proof of 
original purchase. You may be required to deliver your product to 
the Remarketer or Lexmark, or ship it prepaid and suitably 
packaged to a Lexmark designated location. You are responsible 
for loss of, or damage to, a product in transit to the Remarketer or 
the Lexmark designated location.
When warranty service involves the exchange of a product or part, 
the item replaced becomes the property of the Remarketer or 
Lexmark. The replacement may be a new or repaired item.
The replacement item assumes the remaining warranty period of 
the original product.
Replacement is not available to you if the product you present for 
exchange is defaced, altered, in need of a repair not included in 
warranty service, damaged beyond repair, or if the product is not 
free of all legal obligations, restrictions, liens, and encumbrances.
Before you present this product for warranty service, remove all 
print cartridges, programs, data, and removable storage media 
(unless directed otherwise by Lexmark).
For further explanation of your warranty alternatives and the 
nearest Lexmark authorized servicer in your area, contact on the 
World Wide Web at http://support.lexmark.com.
Remote technical support is provided for this product throughout its 
warranty period. For products no longer covered by a Lexmark 
warranty, technical support may not be available or only be 
available for a fee.
Extent of limited warranty
Lexmark does not warrant uninterrupted or error-free operation of 
any product or the durability or longevity of prints produced by any 
product.
Warranty service does not include repair of failures caused by:
Modification or unauthorized attachments
Accidents, misuse, abuse or use inconsistent with Lexmark 
users guides, manuals, instructions or guidance.
Unsuitable physical or operating environment
Maintenance by anyone other than Lexmark or a Lexmark 
authorized servicer
Operation of a product beyond the limit of its duty cycle
Use of printing media outside of Lexmark specifications
Modification, refurbishment, repair, refilling or remanufacture 
of products by a third party, supplies or parts.
Products, supplies, parts, materials (such as toners and 
inks), software, or interfaces not furnished by Lexmark
TO THE EXTENT PERMITTED BY APPLICABLE LAW, NEITHER 
LEXMARK NOR ITS THIRD PARTY SUPPLIERS OR 
REMARKETERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER EXPRESS OR IMPLIED, 
WITH RESPECT TO THIS PRODUCT, AND SPECIFICALLY 
DISCLAIM THE IMPLIED WARRANTIES OR CONDITIONS OF 
MERCHANTABILITY, FITNESS FOR A PARTICULAR 
PURPOSE, AND SATISFACTORY QUALITY. ANY WARRANTIES 
THAT MAY NOT BE DISCLAIMED UNDER APPLICABLE LAW 
ARE LIMITED IN DURATION TO THE WARRANTY PERIOD. NO 
WARRANTIES, EXPRESS OR IMPLIED, WILL APPLY AFTER 
THIS PERIOD. ALL INFORMATION, SPECIFICATIONS, PRICES, 
AND SERVICES ARE SUBJECT TO CHANGE AT ANY TIME 
WITHOUT NOTICE.
Limitation of liability
Your sole remedy under this limited warranty is set forth in this 
document. For any claim concerning performance or 
nonperformance of Lexmark or a Remarketer for this product under 
this limited warranty, you may recover actual damages up to the 
limit set forth in the following paragraph.
Lexmarks liability for actual damages from any cause whatsoever 
will be limited to the amount you paid for the product that caused 
the damages. This limitation of liability will not apply to claims by 
you for bodily injury or damage to real property or tangible personal 
property for which Lexmark is legally liable. IN NO EVENT WILL 
LEXMARK BE LIABLE FOR ANY LOST PROFITS, LOST 
SAVINGS, INCIDENTAL DAMAGE, OR OTHER ECONOMIC OR 
CONSEQUENTIAL DAMAGES. This is true even if you advise 
Lexmark or a Remarketer of the possibility of such damages. 
Lexmark is not liable for any claim by you based on a third party 
claim.
This limitation of remedies also applies to claims against any 
Suppliers and Remarketers of Lexmark. Lexmarks and its 
Suppliers and Remarketers limitations of remedies are not 
cumulative. Such Suppliers and Remarketers are intended 
beneficiaries of this limitation.
Additional rights
Some states do not allow limitations on how long an implied 
warranty lasts, or do not allow the exclusion or limitation of 
incidental or consequential damages, so the limitations or 
exclusions contained above may not apply to you.
This limited warranty gives you specific legal rights. You may also 
have other rights that vary from state to state.
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Index
A
adjust paper tray 50, 55
adjusting
Power Saver 106
automatic size sensing 59
automatic tray linking 59
B
bridge unit assembly 7
C
card stock
guidelines 47
loading 49
characteristics, media
letterhead 44
characteristics, print media 42
paper 42
confidential jobs 65
entering a PIN 65
entering user name 65
sending 65
D
disabling operator panel menus 104
Duplex unit 7
E
electrical emission statement 112
Embedded Web Server 108
emission statement 112
enabling operator panel menus 105
envelopes
guidelines 45
F
FCC statement 112
Finisher 7
front guide 50, 55
G
guidelines
labels 46
paper
unacceptable 43
print media 42printing letterhead 44
H
held jobs
confidential jobs 65
entering a PIN 65
entering user name 65
overview 65
types of 65
I
Identifying printers 6
Indicator light 10
integrated forms 40, 41
Internet Protocol Security 109
J
jams
avoiding 48
clearing 75
L
labels
guidelines 46
printer maintenance 46
letterhead 44
guidelines 44
page orientation 44
printing 44
Lexmark Authorized Supplies Dealers 70
linking 59
trays 59
Linux 16, 24
loading print media
card stock 49
paper
input tray 49
multipurpose feeder 52
transparencies
input tray 49
lock feature, security 110
M
Macintosh 15, 22, 64, 66
maintaining the printer 70
ordering a toner cartridge 71
maintenance
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Index
staple cartridge 72
maximum stack height 50, 53, 56
media
guidelines
letterhead 44
letterhead, printing 44
letterhead
guidelines 44
loading instructions based on source 44
transparencies, guidelines 45
memory
Print and Hold function 65
multipurpose feeder
guidelines 52
N
NetWare 24
network setup page 17
O
operator panel 9, 17
disabling menus 104
enabling menus 105
ordering, toner cartridge 71
P
panel, operator 9
paper
letterhead 44
preprinted forms 44
recommended types 42
unsatisfactory types 43
paper tray adjustment 50, 55
photoconductor
ordering 71
PIN
entering at the printer 67
entering from the driver 65
for confidential jobs 65
Power Saver, adjusting 106
preprinted forms 44
print media
guidelines 42
paper 42
Print media guidelines 42
print media jams
avoiding 48
print media specifications
characteristics 42
sizes 36, 38
types 39
weight 40
Printing 49
problems
incorrect characters print 96
job didn’t print 95job prints 96
from wrong tray 96
on wrong paper or specialty media 96
large jobs do not collate 96
operator panel 95
blank 95
displays black diamonds 95
paper feed
blank pages in output bin 99
frequent jams 99
jammed page does not reprint 99
Paper Jam message remains after clearing jam 99
print time seems long 96
tray linking does not work 96
unexpected page breaks 96
publications
Card Stock & Label Guide35
R
repeat print 67
replacing
staple cartridge 72
reserve print 67
S
safety information 2
Secure mode 109
security 108
sending a job to print 61
short-edge feed 58
side guide 50
Simple Network Management Protocol 108
staple and offset unit
replacing staples 72
staple cartridge, replacing 72
staple jam 92
Staples Empty or Misfed message 92
supplies
maintenance kit 72
toner cartridge 71
T
toner cartridge
ordering 71
transparencies
loading
input tray 49
tray linking 59
U
UNIX 16, 24
USB Direct interface 62
USB flash memory device 62
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Index
V
verify print 67
W
Windows 18
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