Lexmark T640 User Manual

							Windows
21
Installing drivers for network printing
Install the printer driver (or subset) on network clients
Using the point and print method
Note:This method is usually the best use of system resources. The server handles driver modifications and 
the print job processing. This lets network clients return to applications much faster.
With this method, a subset of driver information is copied from the server to the client computer. This is just enough 
information to send a print job to the printer.
1Double-click Network Neighborhood on the Windows desktop of the client computer.
2Locate the host name of the server computer, and double-click the host name.
3Right-click the shared printer name, and click Install.
Wait a few minutes for the driver information to be copied from the server computer to the client computer and for 
a new printer object to be added to the Printers folder. The time this takes varies based on network traffic and 
other factors.
4Close Network Neighborhood.
5Print a test page to verify printer installation.
Using the peer-to-peer method
With this method, the printer driver is fully installed on each client computer. Network clients retain control of driver 
modifications. The client computer handles the print job processing.
1Click StartÆ SettingsÆ Printers.
2Click Add Printer to launch the Add Printer wizard.
3Click Next.
4Click Network Printer, and click Next.
5Enter the printer name or URL (if on the Internet or an intranet), and click Next.
If the printer name or URL is unknown, leave the text box blank, and click Next.
6Select the network printer from the Shared printers list. If the printer is not listed, enter the path of the printer in the 
text box. 
The path looks similar to the following:
\\\
Note:If this is a new printer, prompts may occur to install a printer driver. If no system driver is available, 
provide a path to available drivers.
The server host name is the name of the server computer that identifies it to the network. The shared printer name 
is the name assigned during the server installation process.
7Click OK.
8Select whether this printer will be the default printer for the client, and click Finish.
9Print a test page to verify printer installation.
Note:Your operating system may require different setup procedures. If the test page does not print, see your 
operating system Help.
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							Macintosh
22
Installing drivers for network printing
Configuring Drag‘N’Print
Note:Drag’N’Print™ support is not available for all printers.
For detailed configuration instructions, launch the drivers CD, click View Documentation, and click Software and utilities.
Macintosh
Note:A PostScript Printer Description (PPD) file provides detailed information about the capabilities of a 
printer to UNIX or Macintosh computers.
To print to a network printer, each Macintosh user must install a custom PostScript Printer Description (PPD) file, and either 
create a desktop printer on the computer (Mac OS 9.x) or create a print queue in Print Center (Mac OS X).
Mac OS X
Step 1: Install a custom PPD file
1Install a PostScript Printer Description (PPD) file on the computer.
aInsert the drivers CD.
bDouble-click the installer package for the printer. 
Note:A PPD file provides detailed information about the capabilities of a printer to the Macintosh computer.
cClick Continue on the Welcome screen and again after viewing the Readme file.
dClick Continue after viewing the license agreement, and click Agree to accept the terms of the agreement. 
eSelect a Destination, and click Continue. 
fOn the Easy Install screen, click Install.
gEnter the password, and click OK. All the necessary software is installed on the computer.
hClick Close when installation is complete.
Step 2: Create a print queue in Print Center or Printer Setup Utility
Using AppleTalk Printing
Follow these steps to create a print queue using AppleTalk Printing.
1Open Finder, click Applications, and click Utilities.
2Double-click Print Center or Printer Setup Utility.
3Choose Add Printer from the “Printers” menu.
4Choose AppleTalk from the pop-up menu.
Note:Look on the network setup page under the “AppleTalk” heading to know which zone or printer to 
select.
5Select the AppleTalk zone from the list.
6Select the new printer from the list, and click Add.
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							Macintosh
23
Installing drivers for network printing
7Verify printer installation:
aOpen Finder, click Applications, and click Tex t E d i t.
bChoose Print from the “File” menu.
cChoose Summary from the “Copies & Pages” pop-up menu.
Note:To know which zone or printer to select, look on the Network Setup page under the “AppleTalk” 
heading to find the default name of the printer. 
If the PPD file displayed in the Summary window is correct for the printer, then printer setup is complete.
If the PPD file displayed in the Summary window is not correct for the printer, delete the printer from the 
printer list in Print Center or Printer Setup Utility, and repeat Step 1: Install a custom PPD file.
Using IP Printing
Follow these steps to create a print queue using IP Printing. To create an AppleTalk print queue, see Step 2: Create a print 
queue in Print Center or Printer Setup Utility.
1Open Finder, click Applications, and click Utilities.
2Double-click Print Center or Printer Setup Utility.
3Choose Add Printer from the “Printers” menu.
4Choose IP Printing from the pop-up menu.
5Enter the IP address or the printer DNS name in the Printer Address box.
6Choose Lexmark from the “Printer Model” pop-up menu.
7Select the new printer from the list, and click Add.
8Verify printer installation:
aOpen Finder, click Applications, and click Text Edit.
bChoose Print from the “File” menu.
cChoose Summary from the “Copies & Pages” pop-up menu.
dDo one of the following:
If the PPD file displayed in the Summary window is correct for the printer, then printer setup is complete.
If the PPD file displayed in the Summary window is not correct for the printer, delete the printer from the 
printer list in Print Center or Printer Setup Utility, and repeat Step 1: Install a custom PPD file.
Mac OS 9.x
Step 1: Install a custom PPD file
1Insert the drivers CD.
aDouble-click Classic, and double-click the installer package for the printer.
Note:A PPD file provides detailed information about the capabilities of a printer to the Macintosh computer.
bChoose the appropriate language, and click Continue.
cClick Continue after viewing the Readme file.
dClick Continue after viewing the license agreement, and click Agree to accept the terms of the agreement.
eOn the Easy Install screen, click Install. All the necessary files are installed on the computer.
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							UNIX/Linux
24
Installing drivers for network printing
fClick Close when installation is complete.
Note:A printer PPD is also available in a downloadable software package on the Lexmark Web site at 
www.lexmark.com.
Step 2: Create a desktop printer
1In the Chooser, select the LaserWriter 8 driver.
2For a routed network, select the default zone from the list. If you don’t know which zone to select, look on the 
Network Setup page under AppleTalk for Zone.
3Select the new printer from the list.
4To know which printer to select, look on the Network Setup page under the “AppleTalk” heading to find the default 
name of the printer.
5Click Create.
6Make sure there is an icon next to the printer name in the Chooser.
7Close the Chooser window.
8Verify printer installation.
aClick the newly created desktop printer icon.
bChoose Printing
Æ Change Setup.
–If the PPD file displayed in the PostScript Printer Description (PPD) file portion of the menu is correct for the 
printer, printer setup is complete.
–If the PPD file displayed in the PostScript Printer Description (PPD) file portion of the menu is not correct for 
the printer, repeat Step 1: Install a custom PPD file.
UNIX/Linux
The printer supports many UNIX and Linux platforms, such as Sun Solaris and Red Hat. Visit the Lexmark Web site at 
www.lexmark.com for a complete list of supported UNIX and Linux platforms.
Note:The Sun Solaris and Linux packages are available on the drivers CD and on the Lexmark Web site at 
www.lexmark.com.
Lexmark provides a printer driver package for each supported UNIX and Linux platform. The User’s Guide in each package 
gives detailed instructions for installing and using Lexmark printers in UNIX and Linux environments.
These packages are available for download from the Lexmark Web site. The required driver package is also on the drivers 
CD.
NetWare
The printer supports Novell Distributed Print Services (NDPS/iPrint). For the latest information about installing a network 
printer in a NetWare environment, launch the drivers CD, and click View Documentation.
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							3
Contents
Chapter 1: Learning about the printer  .............................................................................. 6
Identifying printers  ........................................................................................................................................... 6
Understanding the printer operator panel  ........................................................................................................ 9
Chapter 2: Installing drivers for local printing  ............................................................... 11
Windows ........................................................................................................................................................ 11
Macintosh ...................................................................................................................................................... 15
UNIX/Linux ..................................................................................................................................................... 16
Chapter 3: Installing drivers for network printing  ......................................................... 17
Printing a network setup page  ....................................................................................................................... 17
Assigning a printer IP address  ....................................................................................................................... 17
Verifying the IP settings  ................................................................................................................................. 18
Windows ........................................................................................................................................................ 18
Macintosh ...................................................................................................................................................... 22
UNIX/Linux ..................................................................................................................................................... 24
NetWare ......................................................................................................................................................... 24
Chapter 4: Installing and removing options  ................................................................... 25
Installing input options  ................................................................................................................................... 25
Installing a duplex unit  ................................................................................................................................... 27
Installing memory or option cards  .................................................................................................................. 28
Accessing the printer system board  ............................................................................................................... 28
Installing or removing a memory card  ............................................................................................................ 30
Installing or removing a flash memory or firmware card  ................................................................................ 32
Installing an option card  ................................................................................................................................. 34
Replacing the shield  ...................................................................................................................................... 35
Chapter 5: Printing ............................................................................................................36
Sending a job to print  ..................................................................................................................................... 36
Printing from a USB flash memory device  ..................................................................................................... 36
Canceling a print job  ...................................................................................................................................... 38
Printing the menu settings page  .................................................................................................................... 39
Printing a network setup page  ....................................................................................................................... 39
Printing a font sample list  ............................................................................................................................... 40
Printing a directory list  ................................................................................................................................... 40
Printing confidential and held jobs  ................................................................................................................. 40
Printing on specialty media  ............................................................................................................................ 43
Loading standard trays and optional trays  ..................................................................................................... 44
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T640T642T644
Input capacity 250 sheets 500 sheets 500 sheets
Output capacity 250 sheets 500 sheets 500 sheets
Standard memory, non network/network 64MB/64MB 64MB/128MB 128MB/128MB
Maximum memory capacity, non network/network 576MB/576MB 576MB/640MB 640MB/640MB
Option card connectors 1 2 2
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Operating systemGo to page
Windows11
Windows Server 2003, Windows 2000, Windows XP, Windows 98 SE, Windows Me, 
Windows NT 4.x11
Windows 95 and Windows 98 (first edition)12
Serial printing12
Macintosh15
UNIX/Linux16
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23 Paper jam, 
3 pages jammed
Continue
Show areas
1. Open 
manual feed 
door.
Show areas
Show duplex
Show rear door
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MessageAction
42.xy Cartridge region mismatch
Note:x = the printer region, y = the cartridge 
regionInstall the correct cartridge for the printer region.
Region codes are:
0 = Worldwide
1 = Americas
2 = EMEA
3 = Asia
9 = Undefined
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							Installing input options
26
Installing and removing options
Installing a 250-sheet or 500-sheet drawer
Optional drawers attach under the printer and optional duplex unit. The printer automatically recognizes any drawer that is 
installed.
A drawer consists of a tray and a support unit. The 250-sheet drawer and the 500-sheet drawer are installed the same way.
1Remove the tray from the support unit. Remove all packing material and tape from both the support unit and the 
tray.
2Place the support unit on top of any previously installed drawers, or the table or printer cabinet where you plan to 
use the printer. 
The tab, round peg, and square holes on top of any drawer help you position the support unit so the edges are 
aligned properly. Make sure the support unit is securely in place.
3Attach another optional drawer, a duplex unit, or the printer.
You can attach a label to the trays to indicate the tray number.
Decals
Square hole
Round peg
Ta b
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							Installing a duplex unit
27
Installing and removing options
Installing a duplex unit
The duplex unit attaches under the printer, below the standard tray and above any drawers.
Note:Two optional duplex units are available. The 250-sheet duplex unit only works with printers that have 
a 250-sheet standard tray, and the 500-sheet duplex unit only works with printers that have a 500-
sheet standard tray. Make sure you have the appropriate duplex unit for the tray size installed in the 
printer.
1Place the duplex unit on top of any installed drawers or the table or printer cabinet where you plan to use the 
printer.
The tab, round peg, and square holes on top of any drawer help you position the duplex unit so the edges are 
aligned properly. Make sure it is securely in place.
Square hole
Round peg Ta b
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							Installing memory or option cards
28
Installing and removing options
Installing memory or option cards
CAUTION:If you are installing memory or option cards sometime after setting up the printer, turn the printer off 
and unplug the power cord before continuing.
You can customize the printer memory capacity and connectivity by adding optional cards. The instructions in this section 
help you install any of the following options:
Memory cards
–Printer memory
–Flash memory
Firmware cards
–Bar Code
–IPDS and SCS/TNe
–PrintCryption™
Other options
–Printer hard disk
–RS-232 serial interface card
–Parallel 1284-C interface card
–MarkNet N8000 series internal print servers (also called internal network adapters or INAs)
Accessing the printer system board
You must access the printer system board to install printer memory, flash memory, a firmware card, or an option card.
Note:Use a Phillips screwdriver to remove the system board access cover.
1Push the release latch, and lower the multipurpose feeder.
2Push the release latch, and open the top front cover.
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							Accessing the printer system board
29
Installing and removing options
3Press both side door latches, and open the side door.
4Loosen, but do not remove, the six screws on the shield.
5Slide the shield to the right, and then remove it.
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							Installing or removing a memory card
30
Installing and removing options
6Set the shield aside.
Use the illustration to locate the connector for the card you want to install.
Installing or removing a memory card
Installation
Note:Printer memory cards designed for other Lexmark printers may not work with the printer.
1Remove the system board access cover. (See Accessing the printer system board.)
Warning:Printer memory cards are easily damaged by static electricity. Touch something metal such as the 
printer frame before you touch a memory card.
2Push open the latches on both ends of the memory card connector.
3Unpack the memory card. 
Avoid touching the connection points along the edge of the card. Save the packaging.
4Align the notches on the bottom of the card with the notches on the connector.
5Push the memory card firmly into the connector until the latches on either end of the connector snap into place.
It may require some force to fully seat the card.
Option card connector
Memory card connectorFlash and firmware card connectors
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