Lexmark C920n User Manual

							Printing
51
5Printing
This chapter covers information about sending a job to print, printing confidential jobs, cancelling a print job, printing a 
menu settings page, a font list, and a directory list. This chapter also provides information on printing folio and statement 
size media. For tips on paper jam prevention and print media storage, see Avoiding jams or Storing print media.
Sending a job to print
A printer driver is software that lets your computer communicate with your printer. When you choose Print from a software 
application, a window representing the printer driver opens. You can then select the appropriate settings for the specific job 
you are sending to the printer. Print settings selected from the driver override the default settings selected from the printer 
operator panel.
You may need to click Properties or Setup from the initial Print box to see all of the available printer settings you can 
change. If you are not familiar with a feature in the printer driver window, open the online Help for more information.
To support all the printer features, use the Lexmark custom printer drivers supplied with your printer. Updated drivers, as 
well as a complete description of the driver packages and Lexmark driver support, are available from the Lexmark Web 
site.You can also use the system drivers built into your operating system.
To print a job from a typical Windows application:
1Open the file you want to print.
2From the File menu, select Print.
3Select the correct printer in the dialog box. Modify the printer settings as appropriate (such as the pages you want 
to print or the number of copies).
4Click Properties or Setup to adjust printer settings that were not available on the first screen, and then click OK.
5Click OK or Print to send the job to the selected printer.
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							Printing from a USB flash memory device
52
Printing
Printing from a USB flash memory device
A USB Direct interface is located on the operator panel so you can insert a USB flash memory device and print PDF 
documents. Printing a document from a USB flash memory device is similar to printing a held job.
For information regarding tested and approved USB flash memory devices, see our Lexmark Web site at 
www.lexmark.com.
Note the following when using a USB flash memory device with the printer USB Direct Interface:
USB devices must be compatible with the USB 2.0 standard.
Hi-Speed USB devices must support the Full-Speed standard as well. Devices only supporting USB low speed 
capabilities are not supported.
USB devices must support the FAT file system. Devices formatted with NTFS or any other file system are not 
supported.
You cannot print encrypted files or files without printing permissions.
To print from a USB flash memory device:
1Make sure the printer is on and Ready or Busy appears.
2Insert a USB flash memory device into the USB Direct interface.
Note:
If you insert the memory device when the printer requires attention such as when a paper jam 
has occurred, the printer ignores the memory device. 
If you insert the memory device when the printer is busy printing other jobs, the message 
Printer Busy appears. Select Continue, and your job prints after the other jobs finish.
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							Canceling a print job
53
Printing
3Press   until the   appears next to the document you want to print, and then press  .
A screen asking the number of copies to be printed will appear.
4To print only one copy, press  , or manually input the number of copies with the number pad, then press  .
Note:Do not remove the USB flash memory device from the USB Direct interface until the document has 
finished printing.
The document prints.
If you leave the drive in the printer after leaving the initial USB menu screen, you can still print PDFs on the drive as held 
jobs. See “Printing confidential and held jobs”.
Canceling a print job
There are several methods for canceling a print job.
Canceling a job from the printer operator panel
Canceling a job from a computer running Windows
–Canceling a job from the taskbar
–Canceling a job from the desktop
Canceling a job from a Macintosh computer
–Canceling a job from a Macintosh computer running Mac OS 9.x
–Canceling a job from a Macintosh computer running Mac OS X
Canceling a job from the printer operator panel
Note:For more information about the operator panel, see Understanding the printer operator panel.
If the job you want to cancel is printing, and Busy appears on the display, press  until   Cancel a job appears, and 
then press  . The message Cancel Pending appears until the job is canceled.
Canceling a job from a computer running Windows
Canceling a job from the taskbar
When you send a job to print, a small printer icon appears in the right corner of the taskbar.
1Double-click the printer icon. 
A list of print jobs appears in the printer window.
2Select the job you want to cancel.
3Press the Delete key on the keyboard.
USB drive
My_document_01
My_document_02Copies
1
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							Printing the menu settings page
54
Printing
Canceling a job from the desktop
1Minimize all programs to reveal the desktop.
2Double-click the My Computer icon.
3Double-click the Printers icon.
A list of available printers appears. 
4Double-click the printer you selected when you sent the job.
A list of print jobs appears in the printer window.
5Select the job you want to cancel.
6Press the Delete key on the keyboard.
Canceling a job from a Macintosh computer
Canceling a job from a Macintosh computer running Mac OS 9.x
When you send a job to print, the printer icon for your selected printer appears on the desktop.
1Double-click the printer icon on your desktop.
A list of print jobs appears in the printer window.
2Select the print job you want to cancel.
3Click the trash can icon.
Canceling a job from a Macintosh computer running Mac OS X
1Open ApplicationsÆ Utilities, and then double-click Print Center or Printer Setup.
2Double-click the printer you are printing to.
3In the printer window, select the print job you want to cancel.
4Press Delete.
Printing the menu settings page
You can print a menu settings page to review the default printer settings and to verify printer options are installed correctly.
1Make sure the printer is on and Ready.
2Press   on the operator panel.
3Press  until  Reports appears, and then press  .
4Press  until  Menu Settings Page appears, and then press  .
Printing Menus Settings appears on the display.
The printer returns to the Ready state after the menu settings page prints.
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							Printing a network setup page
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Printing
Printing a network setup page
If the printer is attached to a network, print a network setup page on the printer to verify the network connection. This page 
also provides important information that helps in configuring for network printing. 
1Make sure the printer is on.
2Press   on the operator panel.
3Press  until Reports appears, and then press  .
4Press  until Network Setup Page appears, and then press  .
Note:If an optional MarkNet N8000 series internal print server is installed, Print Net1 Setup appears on 
the display. 
5Check the first section on the network setup page, and confirm that Status is “Connected.”
If Status is “Not Connected” is on the page, the LAN drop may not be active, or the network cable may be 
malfunctioning. Consult a system support person for a solution, and print another network setup page to verify that 
the printer is connected to the network.
Printing a font sample list
To print samples of the fonts currently available for your printer:
1Make sure the printer is on and the Ready message appears.
2Press   on the operator panel.
3Press  until  Reports appears, and then press  .
4Press  until  Print Fonts appears, and then press  .
5Press   until the   appears next to PCL Emul Fonts, PostScript Fonts, or PPDS Fonts, and then press 
.
Printing a directory list
A directory listing shows the resources stored in flash memory or on the hard disk. To print a listing:
1Make sure the printer is on and the Ready message appears.
2Press   on the operator panel.
3Press  until Reports appears.
4Press .
5Press  until Print Directory appears.
6Press .
The message Printing Directory List appears on the display.
The printer returns to the Ready state after the directory list prints.
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							Printing confidential and held jobs
56
Printing
Printing confidential and held jobs
The term held job refers to any type of print job that can be initiated by the user at the printer. This includes a confidential 
job, a verify print job, a reserve print job, a repeat print job, a bookmark, a profile, or a file on a USB flash memory device.
When sending a job to the printer, you can specify in the driver that you want the printer to hold the job in memory. Once 
your job is stored in printer memory, go to the printer and use the printer operator panel to specify what you want to do with 
your print job.
All confidential and held jobs have a user name associated with them. To access confidential or held jobs, you must first 
select the type of job (confidential or held), and then select your user name from the user name list. Once you select your 
user name, you can print all your confidential jobs or select an individual print job. You can then choose the number of 
copies for the print job or you can delete the print job.
Printing a confidential job
When you send a confidential job to the printer, you must enter a personal identification number (PIN) from the driver. The 
PIN must be four digits using the numbers 0–9. The job is held in printer memory until you enter the same four-digit PIN 
from the operator panel and choose to print or delete the job. This ensures the job does not print until you are there to 
retrieve it. No one else using the printer can print the job without the PIN.
Windows
1From a word processor, spreadsheet, browser, or other application, select FileÆ  Print.
2Click Properties. (If there is no Properties button, click Setup, and then click Properties.)
3Depending on the operating system, you may have to click the Other Options tab, and then click Print and Hold.
Note:If you have difficulty finding Print and Hold
Æ Confidential Print, click Help and see the topic 
Confidential Print or Print and Hold, and then follow the driver instructions.
4Enter a User Name and PIN.
5Send your job to the printer.
Go to the printer when you are ready to retrieve your confidential print job, and follow the “At the printer” steps on 
page 56.
Macintosh
1From a word processor, spreadsheet, browser, or other application, select FileÆ  Print.
2In the “Copies & Pages” or “General” pop-up menu, select Job Routing.
aWhen using Mac OS 9, if Job Routing is not a choice on the pop-up menu, select Plug-in Preferences
Æ 
Print Time Filters.
bTurn down the disclosure triangle to the left of Print Time Filters, and select Job Routing.
cIn the pop-up menu, select Job Routing.
3In the radio group, select Confidential Print.
4Enter a User Name and PIN.
5Send your job to the printer.
Go to the printer when you are ready to retrieve your confidential print job, and follow the “At the printer” steps on 
page 56.
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							Printing confidential and held jobs
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Printing
At the printer
1Press  until  Held jobs appears, and then press  .
2Press  until  Confidential jobs appears, and then press  .
3Press   until the   appears next to your user name, and then press  .
4Enter your PIN.
For more information, see Entering a personal identification number (PIN).
5Press   until the   appears next to the job you want to print, and then press  .
Note:After your job prints, it is deleted from printer memory.
Entering a personal identification number (PIN)
When you select Confidential Job from the Held job menu, the following prompt appears on the display after you select 
your user name:
1Use the numeric pad to enter the four-digit PIN associated with your confidential job.
Note:As you enter the PIN, asterisks appear on the display to ensure confidentiality.
If you enter an invalid PIN, the Invalid PIN screen appears.
To reenter the PIN, make sure   Try again appears, and then press  .
To cancel, press   until   Cancel appears, and then press  .
2Press   until the   appears next to the job you want to print, and then press  .
Note:After your job prints, it is deleted from printer memory.
Printing and deleting held jobs
Held jobs such as Verify Print, Reserve Print, Repeat Print, Bookmarks, and USB flash memory files differ in function and 
do not require a PIN to print the job. These jobs are printed or deleted from the printer operator panel.
Ve r i f y  P r i n t
If you send a Verify Print job, the printer prints one copy and holds the remaining copies you requested in printer memory. 
Use Verify Print to examine the first copy to see if it is satisfactory before printing the remaining copies. Once all copies are 
printed, the Verify Print job is automatically deleted from printer memory.
Reserve Print
If you send a Reserve Print job, the printer does not print the job immediately. It stores the job in memory so you can print 
the job later. The job is held in memory until you delete it from the “Held Jobs” menu. Reserve Print jobs may be deleted if 
the printer requires extra memory to process additional held jobs.
Enter PIN
*
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							Printing confidential and held jobs
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Printing
Repeat Print
If you send a Repeat Print job, the printer prints all requested copies of the job and stores the job in memory so you can 
print additional copies later. You can print additional copies as long as the job remains stored in memory. 
Note:Repeat Print jobs are automatically deleted from printer memory when the printer requires extra 
memory to process additional held jobs.
Windows
1From a word processor, spreadsheet, browser, or other application, select FileÆ  Print.
2Click Properties. (If there is no Properties button, click Setup, and then click Properties.)
3Depending on the operating system, you may have to click the Other Options tab, and then click Print and Hold.
Note:If you have difficulty finding Print and Hold
Æ  Held Jobs, click Help, and see the topic Held Jobs or 
Print and Hold, then follow the driver instructions.
4Select the type of held job you want, and then send your job to the printer.
Go to the printer when you are ready to retrieve your confidential print job, and follow the “At the printer” steps on 
page 58.
Macintosh
1From a word processor, spreadsheet, browser, or other application, select FileÆ  Print.
2In the Copies & Pages or General pop-up menu, select Job Routing.
aWhen using Mac OS 9, if Job Routing is not a choice on the pop-up menu, select Plug-in Preferences
Æ 
Print Time Filters.
bTurn down the disclosure triangle to the left of Print Time Filters, and select Job Routing.
cIn the pop-up menu, select Job Routing.
3In the radio group, select the type of held job you want, enter a user name, and then send your job to the printer.
Go to the printer when you are ready to retrieve your confidential print job, and follow the “At the printer” steps on 
page 58.
At the printer
1Press  until  Held jobs appears, and then press  .
2Press   until the   appears next to your user name, and then press  .
3Press   until the   appears next to the type of action you want to perform:
4Press .
5Press   until the   appears next to the job you want, and then press  .
The job will print or be deleted according to the type of print job and action you selected.Print All Jobs Delete All Jobs
Print A Job Delete A Job
Print Copies
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							Printing folio and statement sizes
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Printing
Printing folio and statement sizes
Folio and statement sizes are not available in the Paper Size menu until Size Sensing is turned off. To turn off Size Sensing:
1Make sure the printer is off.
2Press and hold the   and   buttons while you turn the printer on.
3Release both buttons when Performing Self Test appears on the display.
The printer performs its power-on sequence, and then Config Menu appears on the first line of the display.
4Press  until Size Sensing appears.
5Press .
Tray 1 Sensing appears on the second line of the display.
6Press and release   or   to select the input option for the folio or statement size paper.
7Press .
The first line of the display shows the selected input option, and the second line shows the current setting.
8Press   or   to change the setting to Off.
9Press .
SAVED appears briefly on the display, and then is replaced by Config Menu on the first line and Size Sensing on 
the second line.
10Press and release   or   until   appears next to Exit Config Menu appears.
11Press .
Activating Menu Changes appears briefly, followed by Performing Self Test. The printer returns to Ready.
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							Loading standard trays and optional trays
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Printing
Loading standard trays and optional trays
Your printer has a 550-sheet standard tray. You may have also purchased one or more 550-sheet optional trays. The steps 
for loading a standard or optional tray are the same. 
Note:The steps for loading an optional high capacity feeder are different than the steps for loading a 550-
sheet tray.
To load print media:
Note:Do not remove a tray when a job is printing or when the operator panel indicator light is blinking. Doing 
so may cause a jam.
1Open the tray.
2Squeeze the side guide tab, and position the guide for the size media you are using.
3Flex the sheets back and forth to loosen them, then fan them. Do not fold or crease the print media. Straighten the 
edges on a level surface.
4Place the print media face down in the tray. For duplex (two-sided) printing on letterhead, place the print media 
face up in the tray.
Note:Do not fill paper above the load line. Overfilling the tray may cause jams.
5Squeeze the front guide tab, and slide the guide toward the inside of the tray until it lightly rests against the edge 
of the media.
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